Bulk Registration

The T Wiki Admin Group can use Bulk Registration to register (i.e. create logins and User Topics^?) for a group of people quickly. Create a table in the REGISTERTOPIC named below, setting each row to represent each user and each column to correspond to the metadata. Then press the button on this page to perform registration for those users. Unlike normal registration the administrator is assumed to have correct e-mail addresses for the users, so no verification is required. Note that the new users are not notified that they have an account. This is so you can prepare and verify the accounts before announcing them. To announce them use the Bulk Reset Password feature: this will assign a new random password and notify users.

Bulk Registration usage

Any fields you define in this table will end up in the User's topic. If a form (such as User Form) is attached to New User Template then the data will go in as META:FIELDS, meaning that you can use SEARCH formfield constructs to search.

If you use the User Form then ensure that it contains all the fields you define here. Otherwise they will disappear when the user edits their home topic!

Mandatory fields

• Wiki Name
• Email
• FirstName
• LastName

Optional fields

• Login Name - if not set will register with Wiki Name

Settings

• • Set REGISTERTOPIC = Unprocessed Registrations^?
  • Set LOGTOPIC = Unprocessed Registrations Log^?

• • Set OVERWRITEHOMETOPICS = 0

Example format

| FirstName | LastName | Email | WikiName | CustomFieldThis | SomeOtherRandomField | WhateverYouLike |
| Test | User | you@example.com | TestUser | A | B | C |

To use this:

1. Make sure that the Custom fields appear on the User Form
2. Copy the above table to your clipboard
3. Click through and paste this on Unprocessed Registrations^?, save the topic and return here.
4. Click the Bulk register button below
5. Read Unprocessed Registrations Log^?
6. When you are ready, use the Bulk Reset Password page to assign passwords and notify the users of their new accounts.

Notes:

1. The first row of the table dictates the heading format and that the fieldnames must be plain, i.e. must not contain bolded entries.
2. You are responsible for ensuring that the fieldnames appear in the Main.UserForm
3. Only members of the T Wiki Admin Group can run this.

Unprocessed Registrations^?

Warning: Can't find topic Main.UnprocessedRegistrations

Unprocessed Registrations Log^?

Warning: Can't find topic Main.UnprocessedRegistrationsLog

Related Topics: Admin Tools Category