Redbourn Parish Council
The link to minutes etc can be found at The Parish Council Web
as are also Commons Footpaths And Open Spaces,.... Planning And Development,.... Finance Committee
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[http://www.redbourn.org.uk/ParishCouncil/CommonsFootpathsAndOpenSpacesMinutes][Commons Footpaths And Open Spaces Minutes]]
Minutes are draft until signed.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 18th February 2010 at 7.30pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle, (Chairman), A V Bull, D Fenton, C R Gray, Mrs M Maynard, D Mitchell, C O’Donovan, Mrs P Schofield, R Stent, and Mrs E Warren
APOLOGIES: Councillors J Lowen (holiday)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust, Redbourn Museum
NOTIFICATION OF OTHER URGENT BUSINESS:
189 Co-option onto Parish Council
Having been duly proposed by the Chairman it was RESOLVED that this Parish Council co-opts Mr D Fenton and Mr D Mitchell onto the Parish Council.
Councillors Fenton and Mitchell signed the declaration of office.
190 Co-option onto Committees
Having been duly proposed by the Chairman it was RESOLVED that this Parish Council co-opts Councillor Fenton and Councillor Mitchell onto the Planning Committee and Councillor Fenton onto the Commons Footpaths and Open Spaces Committee
191 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 21st January 2010 be signed as a true record.
192 Matters for Report: Renewal of Council’s representation on the Board of the Redbourn Charities. Reason for urgency: expiry date in February.
193 Finance
193.1 Accounts for payment
The Clerk drew members attention to the expenditure for the Youth Council Disco which is to be funded from monies held on behalf of the Youth Council. The Disco was held to raise the profile of the Youth Council and attract new members. The original DJ was a friend of the Chairman and agreed to provide the disco free of charge, but when the Chairman resigned, the DJ was unwilling to proceed and a commercial DJ had to be contracted by the Youth Council.
It was suggested that the Youth Council should contact St Mary’s and the Scouts in an effort to find new members and perhaps take a publicity stall at the Rural Day.
RESOLVED to approve the attached accounts for payment
193.2 Moneymarket investment
The interest paid on the moneymarket deposit is .25%
194 Police Community Support Officer
Following a discussion it was RESOLVED to enter into a three year contract for the PCSO.
Some members expressed concern that if the current PCSO resigned a three year contract may lock the Council into paying for a PCSO who is less competent. It was clarified at a subsequent meeting that a six month “get out” clause in the contract would prevent this happening.
CORRESPONDENCE
195 St Albans City & District Council
195.1 Invitation to Civic Banquet, 19th March, 2010, Sopwell House
Councillors Warren, Windle and Maynard agreed to attend the District Council Civic Banquet on 19th March. They will complete the application forms individually.
195.2 Pensioners bungalows
Copy letters from a District Councillor and the Care Group, requesting improvements, particularly double glazing, to pensioners bungalows in Redbourn were noted. The District Council has reported that it had to re-prioritise resources to ensure it met the Decent Homes Standard. The standard does not include changing from single to double glazing unless the windows are in a state of serious disrepair. A stock condition survey carried out last year found that none of the bungalows failed the Standard. The District Council is focussing resources on electrical upgrades, kitchen and bathroom replacements, roofing and central heating installations.
195.3 Community Safety Priorities
The Community Safety Partnership is consulting on its key priorities for 2010/11 and is seeking comments by 5th March. Members were asked to send in their comments separately.
195.4 Road adoption
A letter from a District Councillor outlining the reasons why some roads are not being adopted ie not built to an adoptable standard, faults with sewers, lights, drains etc and stressing the importance of enquiring from Developers, Highways, Water Boards and the Planning Authorities what arrangements are in hand to ensure that the roads adopted following completion of developments. This can be secured by seeking advanced payments from developers and ensuring they enter into a Section 38 agreement.
195.5 Police Structure
A copy letter to the Chief Constable was noted, expressing concern at the restructuring of the police force, the ever increasing bureaucracy, the lack of consultation before changes are made and expressing the need to increase the numbers of patrolling police officers.
195.6 Draft Community Cohesion Strategy
Hertfordshire Forward partners have developed a draft Community Cohesion Strategy that builds on the current good levels of cohesion across the county, whilst acknowledging the need to tackle issues such as inequality and deprivation in some areas. The draft strategy and consultation form are available from www.hertslink.org/hertfordshireforward/15communitystrategy/safstroncom/14078356/14145484.
The Chairman asked members to make individual responses.
195.7 Westminster Lodge
Information on the new Westminster Lodge Leisure Centre which will include a 25m pool, a 17m learner pool, a fitness suite, two exercise studios, a climbing wall, a four court sports hall, a crèche, soft play, dedicated youth facility Spa and café/bistro, was noted.
195.8 Changes to Licensing Act
On 29th January the law changed to give councillors enhanced roles. Now all councillors who are members of a licensing authority will be able to make representations on applications and call for reviews of licences. Previously representations could only be made by people living, or with a business, in the vicinity of the premises. Representations or reviews can only be made if it can be established that the licensed premises are not achieving one or more of the following licensing objectives:
• The prevention of crime and disorder
• The prevention of public nuisance
• Public safety
• The protection of children from harm
Councillors Maynard, Stent and the Clerk agreed to attend a training course on the licensing regime on 18th June 2010.
196 Hertfordshire County Council: Speed Management Strategy
The speed Management Strategy covers:
• Setting speed limits
• Funding and selection of speed management measures
• Traffic calming measures
• Speed enforcement
• Safety cameras
• Education, training and publicity
The strategy was endorsed by the County Highways and Transport Panel and is available on line at http://www.hertsdirect.org/ltp
197 Hertfordshire Constabulary: The George Inn: extension of licensing hours
The police have circulated letters to residents in the High Street informing them that The George Public House has applied to vary its current Licence. It is understood that the application is to extend the opening and drinking up times.
Members noted that The Bull Public House already has extended opening hours and felt that all licensed establishments should be treated the same. It was agreed that members should send in personal comments to the Licensing Department.
A member reported that The Bell & Shears may be closing and it is understood that a developer has held meetings with residents regarding building in the car park and turning the property into two dwellings. No planning application has been submitted.
198 CPRE: Village of Year 2010
Councillors Warren and Mitchell agreed to liaise regarding the application for the Village of the Year competition.
The Clerk to write to the local schools, 2 Jays and the After Schools Club informing them of the poster competition for the Village of the Year and encouraging them to enter.
199 Resident of Bettespol Meadows: Electricity service/police presence/alleyway between Bettespol Meadows and Aysgarth Road
Electricity service: A complaint was received regarding the unacceptable standard of service from EDF. Members agreed that there had been a number of power cuts recently and the Clerk was instructed to write to EDF seeking an explanation.
Neighbourhood Watch: members did not understand the comments regarding a lack of information on local crimes in the Neighbourhood Watch emails. They confirmed that they were kept informed of local crimes. The Clerk to inform the Neighbourhood Watch co-ordinator and to the PCSO that a resident is not being kept informed.
Poor maintenance of footpath between Bettespol Meadows and Aysgarth Road: members noted that this footpath was unadopted and was not the responsibility of the Parish Council. The Parish Council will ask County Forestry to pile any spare wood chippings they may have on the footpath if local residents are willing to spread them.
200 Inspire East
200.1 Learning Event on 25th March
The Chairman and Clerk to attend a Learning Event on regional empowerment partnerships to be held at the Fielder Centre. There is no charge for this event.
200.2 Community Development Network, 24th February
An invitation was received to attend a Community Development Network gathering on 24th February.
201 Fundamentals Foundation: Invitation to attend meeting on 9th March to discuss cycle network
An invitation was received to attend a meeting at Kimpton Memorial Hall on 9th March to discuss the feasibility of developing a cycle network to connect Kimpton and the surrounding hamlets to local schools in Harpenden. Fundamentals Foundation also aims to produce a blue print for other rural communities to help them carry out similar feasibility studies. The Clerk to send apologies and ask for a copy of the notes on the meeting.
202 HAPTC
202.1 January Newsletter: noted
202.2 Training “Council as an Employer”: noted
203 Standards Board: Notifications concerning complaints about members/staff
Under the 2008 Regulations Parish and Town Councils must be given notification that a complaint concerning one of their members has been assessed and must be informed whether any significant subsequent steps are being taken. Parish Councils should consider putting in place protocols that deal with access to information, sharing of information and how various legal obligations are met including those under the general law of confidentiality, the freedom of Information Act and the Data Protection Act. The Standards for England Board recommend that each Parish Council adopt procedures about how to deal with notifications. The Clerk should then notify the monitoring officer of these procedures once they have been implemented.
The procedures should
• Ensure that the council is informed of a notification by sending it out to members rather than including it on the agenda of a council meeting
• A nominated employee (usually the Clerk) and a select council committee is chosen to deal with such notifications
• If it is necessary to discuss the notification at a council meeting, the nominated employee and committee should
- draft the summons and agenda so the identity and subject matter of the complaint are not disclosed
- ensure that any background papers are not made public
- ensure that the public and press are excluded from meetings, where appropriate
- ensure that the minutes of meetings are written so as to preserve confidentiality
- make appropriate arrangements, where the complainant is an employee, between the employee and the subject member
• Take into account who will deal with providing further evidence or information needed by the standards committee about a complaint, be it the nominated employee or a member of the selected council committee
204 CDA: Funding News
204.1 Awards for All
The Chairman suggested an application be made to Awards for All for the Parish Plan/Village Design Statement. Some members were unsure whether it would fit the criteria.
204.2 Comma Funding
The Clerk to resubmit the previous application for a Comma Award.
205 Information received but not circulated
Agendas/minutes from St Albans District Council, Hertfordshire County Council Pension Administration Strategy, Ver Valley Newsletter
205 Parish Centre
205.1 Financial position
A paper showing the current financial position was noted. The VAT situation has not yet been clarified. The Clerk reported on a training session she attended at which the company delivering the training said it should be possible to reclaim VAT on community buildings. They had successfully reclaimed VAT for Parish Councils on similar projects. The Clerk to ascertain costings for this service. Councillor Fenton reported that he has some experience reclaiming VAT on listed buildings and would be willing to investigate the VAT regulations. He was informed that VAT regulations for local councils were different from VAT for other organisations and Councillor Bull agreed to forward information to him.
205.2 Current position
The skips containing redundant furniture have been removed from the Youth Club garden but a chair has been left behind. The Clerk to ask John Pidgeon to remove the chair. Demolition should commence on 1st March. The contractors have said they will not park on the Common but will park in nearby roads.
The Clerk to inform the press that the development is about to start and to seek publicity on the new centre. It was suggested that an appeal could be made to the public to “buy a brick” for £10. A certificate could be presented to each person willing to buy a brick. Names could be kept in a ledger to be displayed in Parish Council office. The Clerk to ask people for their memories of the building which was a school before it became a youth club. These could form a historical account and could be kept at the beginning of the ledger. The Clerk to include an article in the next newsletter. The Clerk to investigate purchasing a brick/plaque with “2010” on to be placed in the building.
Councillor O’Donovan has a meeting with the architect on 10th March 2010.
206 Reports
Having been duly proposed and seconded it was RESOLVED to adopt the following reports
206.1 Common Footpaths and Open Spaces (4.2.10)
The Clerk to ask the PCSO if she would canvass young teenagers to ascertain what type of leisure equipment they would like to see in the village. Members suggested basketball nets. The Clerk to ask John Pidgeon to repair a section of grass which is subsiding in Cumberland Garden. The Chairman to inspect a tilted manhole cover on the Common by the bus stop near Lords Meadow. RESOLVED to accept the recommendation of the Committee to use the money set aside for the bus shelter in Lybury Lane towards the footpath from the High Street to the Nicky Line. A refurbished bus shelter has been provided by County.
206.2 Planning (8.2.2010)
The following reports were noted
206.3 Redbourn Recreation Centre
A paper showing the current financial position was noted. Councillor Schofield to ask the Managing Director to clarify whether the rates paid to the District Council, are to be reimbursed. The Board has accepted the conditions which are attached to the Parish Council grant. The District Council has agreed to match the Parish Council grant but this has not been confirmed in writing. Once this is received a governance committee will be formed. Two new members have joined the Board. One is experienced in catering, is very interested in becoming involved with the community and in involving young people in the Recreation Centre. The other has a financial background and will be able to assist the Treasurer. The Chairman asked for a written report to be submitted to the Council each month. The new publicity has brought in extra children to the Kids Camp and participants in the exercises classes, spinning classes and mothers and toddlers music group. One member of staff has left to join the Police Force.
206.4 Report from District Councillor Crawley
Councillor Crawley submitted a list of village organisations which had received a grant from the Locality Budget. A member asked how much each organisation had received. The Clerk to make an application for funding from the Locality Budget for the disabled toilet at the Parish Centre
206.5 Village Hall Management Committee (8.12.09)
206.6 Redbourn in Bloom
206.7 Redbourn 900
207 Casual Vacancy
Gary Atkinson was the successful applicant for the vacancy following the resignation of Councillor Swendell. He will be co-opted at next meeting. The unsuccessful candidates have been informed that they should consider standing at the Parish Council elections next year.
208 Other matters
Redbourn Charities have reported that the Parish Council representative’s four year term of office is due to expire soon. They said they had been very pleased with the work that Councillor Stent had undertaken during his term of office. RESOLVED that Councillor Stent be recommended as the Parish Council representative for the next four years. It was noted that if for any reason Councillor Stent is no longer a councillor next year he could remain the Parish Council representative.
209 Questions from the Public
No members of the public were present.
210 Date and time of Next Meeting: 18th March 2010
PART II
211 Proposal
Having been duly proposed by the Chairman it was RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and were instructed to withdraw.
212 Redbourn Museum
Four tenders were received by Barry Roberts for repairs to the Museum. RESOLVED to accept the lowest tender which was recommended by the Chartered Architect.
Chairman…………………………………………………………………………………………….18th March 2010
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 21st January 2010 at 8.15pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle, (Chairman), A V Bull, C R Gray, Mrs M Maynard, C O’Donovan, Mrs P Schofield, R Stent, and, Mrs E Warren
APOLOGIES: Councillors J Lowen (business commitment)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, A E Swendell
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn In Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust
NOTIFICATION OF OTHER URGENT BUSINESS: A letter of resignation has been received from Councillor Swendell. He will continue to attend meetings, whenever possible, and will remain as a District Councillor.
171 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 17th December 2009 and 19th January 2010 be signed as a true record.
172 Finance
172.1 Accounts for payment
RESOLVED that the accounts for payment on the attached sheet be signed as a true record.
172.2 Moneymarket investment
The interest on the moneymarket investment is .25%.
172.3 Clerk’s Salary for 2010/11
RESOLVED to approve an increase in the Clerk’s salary of 1%.
172.4 Administrative Assistant’s Salary for 2010/11
RESOLVED to approve an increase in the Administrative Assistant’s salary of 1%
172.5 Budget for 2010/11
Councillor Stent presented the following written report from Councillor Lowen, Chairman of Finance Committee
Background
Over the last seven years the Parish Council has moved the finances onto a firm footing, eradicating annual deficits that were being financed from reserves. This was a necessary move but was made more important by the plans to build the Parish Centre, which will utilise the majority of the Council’s reserves. Last year the Council was forced to step change the precept – up 19.2%, reflecting predominately the village view on the PCSO.
In 2010/11 there will further step change higher - a gross increase of 18.9% in the Redbourn element of the Council tax, which falls slightly to an increase of 18.3% on a per house basis. On a per house basis this represents an increase from c. £59 to c. £70. The actual figures and the changes over the last few years are shown in the table below.
Summary Position
Overview of Key Changes
The majority of this increase, as highlighted in the table below is driven by (a) the Recreation Centre situation - £18,100 potentially granted this year, dependent on conditions as laid out and (b) the Parish Centre. There are small increases in Commons (reflecting a tight budget last year) and Administration (addition of further administration hours). There were falls in the PCSO cost (reflecting the 1.75 year provision last year), dilapidation provision (due to excess current position) and spending on paths. On a net basis ex the Recreation Centre, grants to Village organisations were kept largely flat – a reduction of £1,000 at the Cricket Club (to bring them back in line with others) offset by £2,000 for the Redbourn 900.
RESOLVED that this Parish Council approved the budget for 2010/11 at £172,585.
172.6 Precept for 2010/11
RESOLVED that this Parish Council approves the precept at £171,463. The Chairman signed the precept form to be submitted to the District Council.
CORRESPONDENCE
173 St Albans City & District Council
The District Council has confirmed that there has been no call for an election and the Parish Council can co-opt parish councillors to fill the two vacancies.
174 Resident of Snatchup: Fish and Chip van
A resident in Snatchup has complained about the Fish and Chip Van being given permission to trade in a residential area without the residents being consulted. The Clerk has informed him that it is the District Council that issues street trading licences and it is to the District Council that he should be addressing his concerns. The District Council has confirmed that the licence is for a given area and the location could not be changed until the licence is renewed. The location of the Fish and Chip van could be reviewed when the licence is renewed and any comments received will be taken into account.
175 Residents of Lybury Lane/Hertfordshire County Council: lighting in Lybury Lane
Two complaints have been received regarding the lamp posts which have been installed in the Conservation area of Lybury Lane which some residents feel do not meet conservation standards. These were forwarded to Hertfordshire Highways who confirmed that originally the traffic scheme for Lybury Lane did not encroach onto the conservation area. Following consultation numerous residents requested that the traffic calming be extended and this made it necessary to also extend the street lighting. Hertfordshire Highways did not feel it appropriate to change the style of the three lamp columns. The reason given was in order to maintain a consistent style along the entire length of the road for both aesthetic and maintenance purposes. The columns will be painted black. The height of the columns has been minimised and the lanterns used also have a dark finish in order to reduce visual intrusion.
176 Hertfordshire County Council: Restriction of Waiting Order – Lybury Lane
A notice regarding road closures in Lybury Lane was noted.
177 High Street resident: The George Public House
A High Street resident has complained about the noise emanating from a Public House in the High Street. She felt that the three public houses were escalating commercial activity to attract limited business in the village and new business from outside the village offering live music and entertainment which has lead to noise pollution. Despite fitting secondary glazing she could identify every song played. Patrons are parking in the High Street and not using the car parks and are noisy when they leave the public house. The residents are seeking assistance from the District Council Environment Department. The Clerk reported that she had sent a copy of the letter to PC Clayton and had contacted the licence department at the District Council. They had been forwarded a copy of the letter.
A member said that this is a policing and licensing issue. A licensee cannot be responsible for the behaviour of his patrons once they have left his premises, unless he is selling alcohol to someone who is drunk. Policing and licensing problems are dealt with by Pub Watch and by the Community Police Officer and the Community Police Support Officer.
A member felt this behaviour was appalling. Another agreed with the comments regarding people smoking outside the public house which she also found intimidating. It was agreed that there is insufficient policing in the village. Increased police cover would help and the Parish Council should question why PC Clayton and PCSO Dewer cannot patrol separately and take their rest days separately which would increase cover by 100%.
The Clerk to send a copy of the letter to the District Council Community Safety Officer and ask her to investigate the matter.
178 Hertfordshire County Council: Invitation to Annual Employers Meeting – 23rd March 2009
An invitation has been has been received to the Annual Employers Meeting to be held at Robertson House, Stevenage on 23rd March.
179 Information received but not circulated
Agendas/minutes from St Albans District Council, letters of thanks for donation from firework profits from Scouts, Care Group, Museum
180 Conservation Area
Copies of the District Council Conservation Draft Review were sent to several parishioners and two copies were returned with suggestions. The Clerk to forward these to the District Council.
181 Streetscape Design Strategy for St Albans
RESOLVED that this Parish Council approves Chairman’s response. The Clerk to send a copy to the District Council
182 Redbourn Museum
181.1 Progress Report
• Urgent roof repairs now complete
• Damage was more extensive than first thought and was caused by men working on the adjacent chimneystack
• It appears that the lower eight or ten feet of the brickwork in the South wall as well as the render and plaster on either side contain twice the maximum quantity of moisture that would normally be acceptable and that it comes from rainwater rather than the ground
• All or most of the external render should be stripped off
• The wall should be protected from further rain and allowed to dry out naturally – this will take several months of warm weather
• Barry Roberts has prepared and issued tender invitations requesting quotes for this work by 1st February
• Work should begin later that month and should take two to three weeks to complete
• The final phase should take place in September/October to allow lime render to cure before the first frosts in November – if these timings are missed the work will have to wait until Spring 2011.
• The Museum can remain open whilst it is drying out
• It may be necessary to restrict cars parking on site whilst works are in progress
• Building will be covered with black microporous material which will allow a vertical air flow
• Work will comprise rebuilding the copings at high level, re-rendering and re-plastering, dealing with the long crack in the flank wall of the kitchen wing, repositioning some of the rainwater pipework.
181.2 A letter of congratulations was received from the Trustees regarding By Pass celebrations. The money raised from the raffle is to be used towards the conversion of cine film to DVD
182 Parish Centre
182.1 Financial position
The financial position was noted.
182.2 Current position
Councillor O’Donovan is meeting the Architect on Friday. The earliest date the Gas Board’s contractors can carry out the disconnection of the supply is 11th March.
183 Salt/Grit spreader
The District Council has agreed to supply a salt/grit spreader if the Parish Council would arrange for its use. A member asked the Clerk to check that the Parish Council would not be held responsible should someone slip on a path which had been salted by the Parish Council. It was agreed that the Clerk should write to people in the High Street informing them that the District Council is providing the Parish Council with a grit/salt spreader which will be used in the High Street and asking them to assist by clearing the snow in front of their premises during the next spell of snowy weather.
A member reported that a resident in Miller Close had fallen on the ice in Hawkes Drive Car Park, injuring her head which required six staples. The Clerk had informed the District Council of this and enquired when the salt bin is to be installed.
184 Reports
RESOLVED that this Parish Council adopts the following reports
184.1 Common Footpaths and Open Spaces (7.1.10)
184.2 Finance Meeting (15.1.10)
184.3 Planning (18.1.10)
The Clerk to check whether a letter has been sent to the District Council supporting the disabled ramp for Crown Pharmacy.
A member expressed concern that the wall in front of the Post Office had been painted before the mortar was dry. A member noted that the owners were working very closely with the Conservation Area Officer regarding the works that are being carried out at the Post Office. Members asked the Clerk to write to the Conservation Officer to ask whether the works were approved.
The Parish Council noted the following reports
184.4 Village Hall Management Committee (8.12.09)
185 Redbourn 900: a representative from Redbourn 900 is to attend the Commons meeting to update members on the current situation. The Parish Council has agreed to give Redbourn 900 a grant of £2,000 and to underwrite the event by a further £1,000 to be paid if the event is in deficit before any grants are given from the proceeds.
186 Casual Vacancy
Eight people applied for the casual vacancy which arose when Maxine Crawley and Liam Beere resigned from the Parish Council. Members noted that it was a very difficult choice and that all the candidates were very capable. The unsuccessful candidates agreed that they would like to be considered for the vacancy which has arisen following the resignation of Councillor Swendell. Co-options cannot take place until the requisite notices have been displayed and no call for an election is made. Members agreed that it will not be necessary to re-interview existing candidates. New candidates will be interviewed before the next meeting in March.
The successful candidates were Mr David Fenton and Mr David Mitchell and they will be co-opted onto the Council at the meeting in February.
187 Questions from the Public
No members of the public were present.
188 Date and time of Next Meeting
The next meeting will be held on Thursday, 18th February 2010.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 17th December 2009 at 7.30 pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle, (Chairman), A V Bull, C R Gray, J Lowen, Mrs P Schofield, R Stent, A E Swendell and Mrs E Warren
APOLOGIES: Councillors Mrs M Maynard (illness) C O’Donovan (holiday)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust, West Herts Hospital Trust
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust
NOTIFICATION OF OTHER URGENT BUSINESS: None
155 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 19th November 2009 be signed as a true record.
156 East Redbourn
The Chairman noted that a letter from a District Councillor had been placed in Part II because it was marked “Confidential”. It was agreed that this matter should be discussed in open session.
157 Finance
157.1 Accounts for payment
RESOLVED that the accounts for payment on the attached sheet be approved.
157.2 Moneymarket investment
The interest on the moneymarket investment is .25%.
CORRESPONDENCE
158 St Albans District Council
158.1 Garages: Tassell Hall
The District Council is consulting Tassell Hall residents regarding its proposal to demolish the garages in Tassell Hall with the possibility of extending the existing allotments that adjoin the site. The garages have become a dumping ground for rubbish and the District Council is finding them costly to maintain. Members agreed that it would be a good idea to extend the allotments. The Clerk to check that the new piece of land will be included in the existing lease. The District Council is to carry out an environmental survey regarding the relocation of the existing bat roost.
158.2 Parish Precepts
The Parish Council precept will be paid on 30th April 2010. The Council Tax will be set on 24th February and the District Council requires details of the approved budget, split between Leisure and other heads. Redbourn’s recommended council tax base is 2457. It was noted that there are 11 additional houses which would equate to ½%.
158.3 Public Consultation on Streetscape Design Manual
The St Albans Streetscape Design Manual is now on the Council’s web site for public consultation on www.stalbans.gov.uk/transport-and-streets/Streetscape-Design-Manual.aspx. The Chairman reported that the document contains recommendations for planting schemes and she thought that it may be of interest to Redbourn in Bloom. Comments were required by 18th December. The Clerk is to ask if the deadline could be extended by a few days. Members thought it would be a good idea to standardise bins and benches.
A meeting was held with Councillor Robert Donald regarding ideas for the District Council street improvement grant. He did not feel the footpath to the Nickey Line would be an acceptable use of the grant as this would not improve the existing street scene. He agreed to the following projects:
• Extension to planter at entrance to the village
• Work to the wooded area at entrance to village (tidy undergrowth and thin out ivy)
• Hanging basket tree
• Replacement of dead tree opposite fire station
• Cycle parking outside Ski Shop and opposite fire station
A member expressed concern that the different departments of the District Council do not act in unison. This scheme is to assist with the enhancement of untidy areas but the housing department has asked residents in Stephens Way to remove shrubs and paving which they had planted and installed to improve the environment of their area.
158.4 Construction of bin areas at council flats
The District Council is proposing to install refuse and recycling bins in Downedge, Lybury Lane and Stephens Way flats. They have consulted residents on these proposals.
159 Hertfordshire County Council
159.1 The Future of Hertfordshire’s Waste
Hertfordshire County Council has shortlisted four companies to tender for a new waste treatment facility for Hertfordshire. All four are proposing to produce energy from waste. The site has not yet been chosen but it will be subject to the usual planning process. A newsletter on this subject is available on www.hertsdirect.org/waste.
159.2 Temporary closing of Lybury Lane
A section of Lybury Lane will be closed (except for access) for up to five weeks sometime during the period 4th January and 5th February 2010 from its junction with North Common north westwards to its northern most junction with Tassell Hall.
160 St Albans and Harpenden Patient Group: Newsletter
The November issue of the St Albans and Harpenden Patient Group newsletter was noted.
161 Council for Voluntary Services: Training News
Information on training courses run by the Council for Voluntary Services was noted.
162 St Albans District Council: East Redbourn
A member reported on a meeting he had with the District Council Valuer and Estates Surveyor who was keen to explain that he is not promoting any development on East Redbourn. He wished to ensure that the Parish Council was aware of the situation. There are 20 years remaining on the Parish Council lease with the District Council for the Millennium site. The access road to Kane’s Yard is included in the lease. Land to the east of the Millennium site is owned by London Cambridge Properties. Although no planning application has been made to develop the land, enquiries have been received. The East of England Regional Authority has imposed housing targets on the District Council. The District Council may object to a planning application but this could be allowed on appeal. A right of way exits over the land to Kane’s site but the road over the bridge is too narrow for residential use. The road cannot be widened without the permission of the District and Parish Councils, however, there is a possibility that the developer could negotiate an alternative access. It was suggested that current engineering techniques could nullify the effects of the floodplain. Objections to any future planning application could well fail and the District Council officer felt the Parish Council should look at the benefits that could be accrued from the developers by working with the District Council who have a 50/50 interest with the Parish Council. The member felt that although the Parish Council is resolute in its policy to protect the Green Belt it should have a list of items which could be requested as part of a 106 agreement which would benefit the village.
The following points were raised in the subsequent discussion
• Important to protect the land – proposals to install a disabled path to the Millennium site will run parallel with existing right of way would help in this endeavour
• Area identified for development (H7) in Local Development Framework
• Subsequent Strategic Housing consultation document identified numerous areas around the village which could be developed – this consultation should have being carried out first so that the village was given a chance to decide which areas should be given preference for development
• East Redbourn is in flood plain and should not be developed
• No one wants building in their back yard or in the green belt but there will come a time when Redbourn will not be able to resist development – a plan B is needed so that the Parish Council can seek benefits for the village should the inevitable happen
• Cannot guarantee that any monies from S106 is spent in the village – monies usually go to County
• Members recognised that there may well be additional houses built in the village but this should not be in flood plain – there are other areas that could be developed if this is necessary
• Development of East Redbourn sets a precedent for green belt land to north of Harpenden Lane
• Parishioners made their views clear at open meeting – they do not want East Redbourn developed
• River Ver is a rare chalk stream and as such the area is a sensitive conservation area and should be protected
Having been duly proposed and seconded it was RESOLVED that this Parish Council continues to oppose development in the flood plain on Green Belt land in East Redbourn.
163 Information received but not circulated
St Albans City and District Cabinet and Committee Papers
164 Conservation Area
A copy of the Draft Review of the Conservation Area Character Statement for Redbourn was circulated. Members noted that there is no mention in the document of the following
• the Nickey Line was used as a commercial line by Hemmelite before it was converted to a pedestrian/cycle way.
• the sympathetic extension to St Mary’s (the Transept). Although the Conservation Officer was not interested in newer buildings it was thought that the sensitive way in which the extension was designed should be recorded and used as an example of good development of listed buildings
It was agreed that a copy of the document should be given to Peter Fox, Alan Featherstone, Geoff Webb, Dr Eileen Roberts and George Redding for their comments.
165 Parish Centre
165.1 Current financial position
A paper showing the current financial position was circulated and noted.
165.2 Current position
The electricity cable is being moved and the demolition works will begin in the second week in January.
Notes on a pre contact meeting between the Architect and the contractors were circulated. The Clerk to check with the Architect whether the sum of £1,264 from EDF was included in the contract.
The following points were raised:
• Members were concerned that there may be unforeseen expenses and one member suggested a contingency allowance of 10-12%.
• It was suggested that a Quantity Surveyor should be appointed but it was noted that the Architect would be overseeing the project.
• If necessary, advice could be sought from Graeme Smythe.
• It was noted that there are PC sums in the contract which need to be closely monitored.
• The Chairman of Finance expressed concern that the contract was not fixed price. A member pointed out that this is normal practice as it is impossible to specify all materials to be used at the outset of a project. The PC sums were deliberately set high with the intention of paring down, if necessary, when the materials are agreed.
• The Parish Centre Development Working Party is to meet regularly to monitor the development of the project and to report back to the full Council on a monthly basis. The Committee is to take an informed view on whether there will be any additional costs. This information is required before the Financial Committee meets. The Clerk to liaise with Councillor O’Donovan over dates for meetings.
• Architect to liaise with Councillor O’Donovan. Members felt it was unreasonable to expect Councillor O’Donovan to should this burden alone and it was agreed that Councillor Warren should act as a back up. It was also noted that the Parish Centre Development Working Party could meet quickly when necessary to make decisions
• Clerk to forward copy of contract to all members
• Clerk to liaise with Contractor regarding order of skip to remove redundant furniture
• Contractor to take pool table to Councillor Gray who agreed to store it pending completion of development
• Clerk to ask Contractor for a revised work schedule
166 Reports
RESOLVED that the following reports be adopted
166.1 Common Footpaths and Open Spaces (3.12.09)
A request to use the Common for a charity football match on Boxing Day was granted.
166.2 Finance Meeting (26.11.09)
The budget will be updated and circulated to the Finance Committee in January.
166.3 Planning (9.11.09)
An item on the Local Development Framework/Village Design Statement is to be included on the agenda in February. A member suggested at the Parish Conference that the District Council produce a template for the Village Design Statement to ensure conformity of Statements.
RESOLVED to ratify the decisions taken by members of the Planning Committee.
66.4 Hertfordshire Highways (8.12.09)
The Clerk to ascertain current position regarding replacement bus shelter in Lybury Lane.
166.5 Firework Working Party (30.11.09)
It was agreed that £100 should be donated to each of the following
• Redbourn Care Group
• Good Companions
• Junior School
• Infant School
• Tiddlywinks
• Scouts
• Brownies
And that £300 should be donated to
• Redbourn in Bloom
• Redbourn Museum
RESOLVED to note the following reports
166.1 Village Hall Management Committee (10.11.09)
166.2 Redbourn Care Group (6.10.09)
166.3 Redbourn in Bloom
167 25 Anniversary of Opening of By Pass
Nearly 80 people have responded positively to the invitation to the celebration for the 25 anniversary of the Opening of the By Pass, including the Mayor of St Albans and Phillip and Pat Rosen. Dr Howe has agreed to give a short talk before the film is shown. The Clerk and her assistant have produced a small exhibition from materials garnered from the files. Mulled wine and mince pies will be served after the film show.
PART II
In accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw.
168 Redbourn Recreation Centre and Playing Fields Trust
A meeting is to be held early in January with representatives from the Redbourn Recreation Centre to discuss the way forward. The Clerk to confirm the date and request further information to enable members to make an informed decision.
169 Questions from the Public
No members of the public were present
170 Date and time of Next Meeting: 21st January 2010.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 19th November 2009 at 7.30 pm in Redbourn Village Hall
PRESENT: Councillors A V Bull (Vice Chair in the Chair), J Lowen Mrs P Schofield, and O’Donovan R Stent and A E Swendell
APOLOGIES: Councillors C R Gray (holiday), Mrs M Maynard (illness), Mrs E Warren (holiday) and Mrs V Windle (illness)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, One member of the public
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust, West Herts Hospital Trust
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust
NOTIFICATION OF OTHER URGENT BUSINESS: None
MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 15th October 2009 be signed as a true record
131 Variation of order of business
RESOLVED to change the order of business to discuss item 9.4 on the agenda first
132 Fish and Chip Van – Snatchup
An email has been received from a resident in Snatchup expressing concern at the disruption caused by customer parking on a Tuesday night when the Fish and Chip van visits Snatchup. He has pointed out that residents were not consulted about the siting of the van, customers park blocking his driveway, and his wife narrowly missed a child, who stepped out from behind the van, when driving off the driveway. Some time ago, the Parish Council received a request from a company who wanted to trade in the village. They were informed that they would need a licence from the District Council. A previous fish and chip van traded from Monks Close but members felt that the car park near the Cricket Pavilion would be a preferable location as cars could pull off the road and purchase the fish and chips in safety, away from passing traffic. The Parish Council did not receive notification from the District Council that an application for a licence had been made and these comments were therefore not passed onto them. Members noted that the van had been trading for some time and that no other complaints had been received. Approximately 100 customers a week use the facility which indicates that parishioners value the service. Members felt that if the District Council had granted a licence for the van to trade in Snatchup it must have felt that this was a suitable location. It was understood that the trader bought the franchise and has a licence to trade in several villages. It was thought that it may be possible for him to change the location in Redbourn. The Clerk is to check whether the Cricket Club is using the pavilion on a Tuesday evening from 3.30 to 7pm. If not, the trader may be willing to move his pitch.
133 Redbourn Recreation Centre
RESOLVED to take this item of business at the end of the meeting under Part II.
134 East Redbourn
The District Council officer who was to attend the meeting to discuss East Redbourn is now retiring and therefore did not attend. He reported that if the section of East Redbourn owned by London and Cambridge was to be developed, and the developer wished to gain access across the existing road to Kane Haulage, the road would need to be widened. As this road is owned by the District Council and leased to the Parish Council, it would be possible to negotiate a S106 agreement to obtain planning gain from the development. The District Council planning officers are of the opinion that if a prospective planning application was rejected it would be won on appeal and that it would then be too late to negotiate any planning gain. Members noted that the village has always staunchly rejected building on East Redbourn and that the Parish Council had supported this view, largely because it lies in the flood plain. It was felt that any decision on such a major issue should be made by the village. Members expressed concern that this area was highlighted as H7 for potential development in the recent draft development plan. This site was included with a number of other sites highlighted for housing in a subsequent District Council consultation exercise. The second consultation exercise should have been carried out first and this would have given an opportunity for people to say which areas would be more suitable for development. Members reiterated their objections to any development on East Redbourn. They would not enter into any discussions regarding S106 agreements.
135 Finance
135.1 Accounts for payment
RESOLVED to approve the accounts for payment on the following sheet.
135.2 Moneymarket investment
The moneymarket investment was noted.
Consideration was given to placing £400,000 on a three month bond with HSBC. The Clerk to check whether this can be opened with two signatories to comply with the Parish Council’s financial controls. The Clerk to ask HSBC to confirm this in writing.
136 RESIGNATIONS
Resignations have been received from Maxine Crawley and Liam Beere.
The Clerk to advertise the vacancies and provided there are no calls for an election interviews for co-option will be held before the council meeting on 21st January.
CORRESPONDENCE
137 St Albans City & District Council
137.1 Disabled Children Consultation
Members noted a consultation exercise being carried out by Hertfordshire County Council into improving services for disabled children and their families. It was reported that some parents are concerned that the proposals include closing “Stairways” at Harpenden and replacing it with a new centre in Hemel Hempstead. The reasons given for the move were that the centre was under used but this was refuted by parents and staff.
ii) Parish Charter
A draft Parish Charter was circulated. Members approved the Charter but expressed concern at the statement “Additional funding could be raised through the precept establishing a direct link with the locality” if this means the Parish Council is expected to raise funds for services currently financed by the District Council.
Councillor Swendell agreed to act as a reserve attendee for meetings of the St Albans Association of Parish Councils. The meeting on 13th April will be held in Redbourn.
138 Hertfordshire County Council
138.1 Biennial Building Futures Awards
The eleven Hertfordshire local authorities are jointly committed under the banner of “Building Futures” partnership to improving the quality and sustainability of development in the county. To recognise and celebrate good quality developments, awards will be given to Hertfordshire based projects at a ceremony to be held at The Spirella Building in Letchworth on 8th December.
138.2 Local Access Forum
An invitation was received to a quarterly public meeting to be held on 3rd December, 7.30pm at the University of Hertfordshire. The date clashes with the Common, Footpaths and Open Spaces meeting.
138.3 Consultation on Waste Development Plan
Consultation is taking place from 2nd November until 18th December on the Hertfordshire County Council Waste Development Framework – Waste Development Plan. The Chairman asked members to forward any comments they may wish to make to the Clerk.
138.4 Street lighting in Hertfordshire
Hertfordshire County Council is looking into applying for Private Finance Initiative credits to help fund an improve service in street lighting.
They are doing so because
• The majority of street lights in Hertfordshire are old, expensive to repair and need replacing
• In most areas, street lighting does not meet modern British and European standards
• Electricity costs currently account for almost half of the street lighting budget, and the energy used is responsible for around 22,300 tonnes of carbon dioxide emissions. Inefficient street lighting is responsible for a significant carbon footprint due to high energy consumption
The Clerk was instructed to query the type of lights that have been installed on the Common which are not heritage types.
139 Regency Bouquets: Coop deliveries
Concern was expressed that the late deliveries being made by the Co-op is causing problems for other small businesses in the High Street. The Clerk to request that deliveries be made early in the morning.
140 Highways Agency: Ml widening
A supplementary order to stop up Footpath 7 and construct a new footpath at Nichols Farm Drive was noted.
141 NATS: Terminal Control North Update
A second consultation on revised air routes will not be held until at least September 2010. The general downturn in air traffic levels internationally means there is less urgency for this development.
142 SA Law: Change of details
SA Law has confirmed that Davis Arnold Cooper has closed its office in St Albans. John Moore, the solicitor who has dealt with the Parish Council wayleaves in the past, is now working for SA Law, London Road, St Albans, and has the Parish Council’s records and deed box.
143 Claytons: Completion of underlease for Cricket Club
The legal documentation for the underlease at the Recreation Centre has now been completed. A copy of the counterpart licence dated 1st October 2009 between the Parish Council and the Redbourn Recreation Centre and Playing Fields Trust has been received.
144 Crown Street resident: Meeting on East Redbourn
The Clerk to forward a copy of the previous minutes outlining the background to the District Council meeting to discuss proposals for East Redbourn to a resident from Crown Street who is querying the reasons why she was not informed of the District Council open meeting.
145 Information received but not circulated
Agendas and minutes from St Albans City and District are on file in the Council office.
146 Redbourn Museum
Keith Stanley has reported the following
• Test cores were taken from the south wall of the Museum Laboratory results should be received in ten days
• On receipt of the results a specification for the main work will be drawn up
• A specification for the roof has been has been drawn up and is available should members wish to see it
• Temporary rehousing of care minibus is in hand
147 Identity Cards
Councillor O’Donovan reported that he had recently had numerous discussions with various organisations whilst arranging the firework display. He did not have any form of identification to prove he was a Parish Councillor. He has therefore obtained a quotation for identity cards and business cards for members to consider.
Some time ago Councillor Bull agreed to produce identity cards if members would provide him with a photograph. Only two members did this. It was agreed that he should bring his camera to the next meeting to photograph members who had not provided a photograph.
Councillor Swendell agreed to seek quotations from St Albans City & District Council for printing business cards for each councillor.
148 Parish Centre
EDF has said that delays are being caused because the District Council is holding up the completion of the wayleave agreement. The Clerk has been in contact with the Estates Department who have said that the agreement could not be signed until an officer returned from sick leave. This has now been done. Once the wayleaves are returned, EDF will make an application to Highways for a footpath closure. EDF have said that this can take up to three months. The Clerk to email Highways and request that, once received, they expedite the application.
No further payments have been made from the Parish Centre budget. 50% of the District Council grant (£20,000) has been received.
149 Reports
RESOLVED to adopt the following reports
i) Common Footpaths and Open Spaces (5.11.09)
RESOLVED to approve Redbourn Care Group’s request for two seats to be installed adjacent to new footpath on The Moor
ii) Planning (19.10.09) Several planning applications have been received, including one for Buncefield. The Planning Committee is not due to meet until after Christmas. The Chairman is anticipating hospitalisation and any meetings during this time will be inquorate. Members did not feel there was sufficient time to consider the applications at this meeting and asked the Planning Committee to consider the applications and ratify the decisions at its next quorate meeting.
The Clerk to inform the enforcement officer that two large sheds have been erected on the site adjacent to Meadow View.
iii) Firework Working Party (27.10.09)
The Chairman of the Firework Working Party reported that the display had been very successful and it was anticipated that approximately £1,000 would be available for distribution to local organisations. The Clerk is to invoice the Cricket Club for 40 fencing pins and three rolls of tape which was purchased for them to fence off the Cricket pitch. A member asked if the Working Party would consider purchasing a new English flag from the profits. It was agreed that this expense should be paid from the maintenance/equipment budget of Common, Footpaths and Open Spaces Committee and not from the proceeds of the fireworks which are distributed amongst local organisations and charities. The Chairman reported that a volunteer has agreed to take over chairmanship in 2011 after spending one year learning the ropes. New stewards will be required next year to replace those expressing a wish to retire. Members agreed that the automated display, with music, added to the atmosphere on the night and it was RESOLVED that a vote of thanks be given to Councillor O’Donovan for organising the event.
The following reports were noted
i) Village Hall Management Committee (13.10.09)
ii) Redbourn in Bloom (19.10.09)
150 Ml Planting Scheme
A planting scheme to replace damage at the entrance to the village by Hemel Hempstead Road was circulated and noted. The landscape architects have said the work is to be carried out before Spring next year. Members expressed concern at the length of time it is taking to complete the planting and asked the Clerk to endeavour to get the work completed sooner rather than later.
151 900 Celebrations
Posters for the 900 Celebrations have been produced by the 900 Committee. The Committee would like the web site to be a history of the year and have asked people to take photographs of the events.
Members agreed to support the project to produce banners for display around the village but noted that planning permission from the District Council is required for banners to be displayed for any length of time although village organisations do display banners for one week before charitable events
Councillors Schofield and O’Donovan left the meeting
152 Resolution
Having been duly proposed and seconded it was RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they be instructed to withdraw.
153 Redbourn Recreation Centre
Following a discussion on the current position of the Redbourn Recreation Centre, having been duly proposed and seconded it was RESOLVED
• To increase existing deferred conditional grant from £4,000 to £8,000
• To release £4,000 of this conditional grant immediately
• To hold remaining £4,000 as a conditional grant conditional on (a) receipt by the end of December of a full budget for 09/10 and also 10/11 and (b) attendance at a meeting in the first week in January to discuss (a). The other conditions previously applied to remain
• To allow £2,000 of the Dilapidation funds to be used to fund renewal
Match funding is to be sought from the District Council
154 Date and time of Next Meeting
The next meeting will be held on 17th December 2009.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 15th October 2009 at 7.30 pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle (Chair), A V Bull, Mrs M Crawley, Mrs P Schofield, and O’Donovan and A E Swendell
APOLOGIES: Councillors L Beere (work commitment) C R Gray (other commitment, J Lowen (illness) Mrs M Maynard (illness), R Stent (holiday) and Mrs E Warren (illness)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Keith Stanley, Redbourn Museum
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust, West Herts Hospital Trust
NOTIFICATION OF OTHER URGENT BUSINESS: None
104 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 17th September be signed as a true record
105 Variation of order of business
The Chairman noted that the item on the Emerging Core Strategy had been placed under the Planning Report on the Agenda. Bearing in mind the importance of this subject, and the fact that she had promised people at the Open Meeting that this would be fully discussed, she asked that this item be brought forward to enable a thorough discussion to take place. The Chairman of Commons requested that the Common, Footpaths and Open Spaces report be brought forward as he had to leave the meeting at 8.30pm. RESOLVED that Common Footpaths and Open Spaces Report and the Emerging Core Strategy be discussed early, at a suitable point on the agenda.
106 Finance
106.1 Accounts for payment
RESOLVED that the accounts on the attached sheet be paid. The Clerk reported that a considerable amount of the Cumberland Garden budget had been used to finance bark chippings, each load being over £200. A further load was required. The Clerk was instructed to ask Country Forestry whether he was able to recommend a cheaper supplier.
106.2 Moneymarket investment
The moneymarket investment was noted.
106.3 Money Manager account with HSBC
RESOLVED that a Money Manager account be opened with HSBC.
106.4 Projects for Business Grant received from District Council
It was recommended that the business grant received from the District Council, which was to be used towards a new bus shelter in Lybury Lane, now be used towards purchasing and installing the Christmas lights (a refurbished bus shelter is to be provided by County). It was noted that there are insufficient funds in the budget to install and remove the lights for the coming year. Members reported that a business forum is being set up in the village and that perhaps the forum should be consulted on how the business grant should be used. A member noted that the forum has only met once, is in the early days of formation and there is insufficient time to consult. Councillor O’Donovan, who attends the forum in his business capacity, agreed to speak to businesses in the village to gauge the general feeling. Members welcomed the setting up of the forum, and asked Councillor O’Donovan to keep the Council informed of developments.
107 Museum
RESOLVED that standing orders be suspended to allow Mr Keith Stanley to address the Council on behalf of the Museum Committee.
The Chairman welcomed Mr Stanley.
107.1 Report on damp
A copy of the report on damp at the Museum was noted. Mr Stanley reported that the Museum Committee had asked him to act on their behalf. It was agreed that he should liaise with the Parish Council who, as owners of the building, would be placing the order for the works and would be paying the invoices. The Commons Committee have given permission for the roof repairs and the core samples to be carried out. Once the results of the core samples are received a specification will be drawn up and tenders for the works will be sought. The architect specialises in works of this nature and everyone agreed that the report was excellent. The tender documents will be technical. Keith Stanley will look at them on behalf of the Museum Committee and the Parish Council. To avoid delays it was RESOLVED that delegated authority be granted to Councillor O’Donovan, Bull, Stent and the Clerk to approve the specification for the works and to expedite the repairs. Mr Stanley to contact the Clerk when the paperwork is ready. Mr Stanley did not think existing guarantees were relevant and were probably not worth pursuing. This would be reassessed once the results of the core samples are known. The building had suffered damp as a result of standing empty for a long period before it was refurbished. It was thought that the render which was applied during the refurbishment had not been spread far enough and the current damage is around the render. It may be worth investigating the possibility of making an insurance claim for the damage to the roof as the architect had said that this is the result of storm damage.
107.2 Funding towards works required to deal with damp
A dilapidations fund was set up a few years ago to deal with emergencies. This, together with the Museum grant, and a grant from the Care Group, will be used towards the repairs. It was agreed that this should be discussed when the quotations for repairs are received.
Members thanked Mr Stanley for the work he had carried out and he agreed to pass the Council’s thanks onto Barry Roberts for his excellent report.
Standing orders were resumed.
108 Common Footpaths and Open Spaces Report
RESOLVED that the minutes of the Common Footpaths and Open Spaces be adopted. The Chairman of the Commons Committee reported that a tree between Old Dairy Farm and the Museum has rotted and is in a dangerous condition. The contractor has been instructed to remove the tree. The Chairman agreed to take a photograph of the tree for future reference should anyone query the necessity to remove the tree. There is a considerable amount of rubbish in the nomansland area between Long Cutt Play Area and the adjacent houses. This area was cleared last year during the annual litter pick. On inspection it was thought that this would cost a considerable sum to clear as it would take two men two days to clear the rubbish. The Clerk to report this to the District Council and an item is to be placed on the next Commons agenda. It was agreed that the people who had sponsored seats on the Common should be responsible for the cost of repairs/refurbishments. The Council will refurbish those seats where the sponsors are no longer contactable. The Contractor has been instructed to refurbish the seat by the Cricket Pavilion but has not yet done so.
109 Fireworks
A training evening for stewards is to be held on 27th October at the Recreation Centre. Firework tickets have been printed and some of these were handed out to members to sell. Councillor O’Donovan agreed to take some to the Handy Stores in Lybury Lane. The Scouts have also agreed to sell tickets.
110 Emerging Core Strategy – Local Development Framework
The Emerging Core Strategy is a consultation document which will feed into the Local Development Framework which will take the place of the District Plan. It is a Planning document which will set out the policies against which all planning applications for the St Albans District will be judged. The District Council held a consultation afternoon at the village hall on the Emerging Core Strategy and District Councillor Brazier held an open evening at St Mary’s Transept to give the public an opportunity to ask him questions. Members worked very hard to ensure that the public were aware of both the exhibition and the open meeting; both of which were organised by the District Council. The District Council provided information and posters to the Parish Council. The posters were displayed on the noticeboards and the information was presented to the Planning Committee at the earliest available meeting. As soon as the Chairman returned from holiday she examined the consultation document and wrote a report for the Planning Committee. The Emerging Core Strategy highlighted East Redbourn for future housing. The land in question is in the Green Belt and the Flood Plain. The village has successfully campaigned to retain this area in the Green Belt on two previous occasions. Every effort was made to ensure that the public were made aware of the current proposal. The posters were photocopied and the Chairman of the Planning Committee delivered them to businesses in the High Street and asked shopkeepers to disseminate the information to customers. A list of village organisations was given to members of the Planning Committee who telephoned representatives asking them to inform their members of both the exhibition and open meeting. Leaflets were printed and given to people attending the exhibition informing them of the Open Meeting. The Parish Council printed leaflets which were delivered to people living in East Redbourn. A resident in East Redbourn suggested that information be spread through Neighbourhood Watch and he arranged to do this. Despite some criticism at the Open Meeting it was obvious that this strategy worked because approximately 67 people attended the exhibition (more than was anticipated by the District Council who did not provide sufficient consultation forms for everyone who attended), also the Open Meeting was packed. The consultation forms were poorly written. There was no specific question on the development of East Redbourn. When it became apparent that some people had not been given a form to complete, and were unaware that forms were available at the exhibition, the Parish Council produced a form specific to East Redbourn for people to complete and return to the Parish Council Office.
Members expressed concern that rumours have been circulating that some councillors were in favour of developing East Redbourn. This may have been because the District Council asked the Parish Council to produce a list of those who completed the Parish Council forms. The list did not contain names of councillors as they had completed the District Council consultation form.
To avoid any confusion over the stance of the Parish Council the Chairman asked that a resolution be taken on the proposed development on East Redbourn and it was RESOLVED that Redbourn Parish Council unanimously opposed the proposal (H7) in the emerging core strategy.
Two other consultation exercises were carried out by the District Council; Rural Vision and SHLAA. Both of these should have fed into the Emerging Core Strategy but were carried out too late to do so. The Chairman attended a Seminar on the results of the consultation on the Rural Vision and agreed to write a report for presentation to the next meeting.
At the exhibition on the Emerging Core Strategy the District Council officers were informing the public to look out for the consultation on SHLAA which was to be published on the web site. When the Clerk received the web link from the District Council she downloaded the relevant information for the Chairman who, in order to meet the deadline, wrote a response on behalf of the Parish Council. Members were surprised to note that the document highlighted numerous parcels of land around the village, including land at St Luke’s School, Scout Farm and the Recreation Centre. It appeared that H7 had been chosen from this document. Members felt that consultation on this document should have been carried out well before the consultation on the Emerging Core Strategy. Redbourn residents should have been given an opportunity to respond to which parcels of land were chosen to go into the Emerging Core Strategy. It appeared that the cart had been put before the horse and members felt that this had disenfranchised the general public.
At the seminar of the Rural Vision it was reported that both the Rural Vision and the SHLAA reports would be given the same status and would be kept on file for reference when considering future planning applications. If this is the case it would appear that developers, who are free to submit planning applications on areas of land which the District Council planning consultants have highlighted in the SHLAA report, could well use comments made in the report to support their applications. Members felt that this information should be made widely public and the Chairman agreed to write a report for the next newsletter.
Members expressed concern that a lot of time at the Open Meeting was taken in discussing how the exhibition was publicised. Unfortunately, the time spent on criticism prevented people asking questions and debating the real issues.
Members thanked both the Clerk and the administrative assistant for their work on these matters.
111 Annual Parish Meeting
It was agreed that the Annual Parish Meeting should be held on 13th May (Note: following the meeting it was discovered that the village hall is booked on this date and 27th May was agreed).
112 Parish Charter
Following a discussion on Parish Charters members agreed that the charter drawn up by St Stephens Parish Council should be supported.
113 CORRESPONDENCE
113.1 St Albans District Council
i) Parking – City Hospital
Concern was expressed at the difficulties that hospital employees will experience once their parking permits have expired and they will be expected to pay for parking. It is understood that some concessions may be made for those working night shift. It was generally agreed that the matter had been mishandled.
i) East Redbourn
A copy letter opposing development on East Redbourn was noted.
ii) Planned Development at Buncefield
A copy of a District Councillor’s letter to residents living near Buncefield expressing concern at the planned redevelopment of the area was noted. The District Council is arranging a meeting for residents to discuss this matter.
iv) Efficiency Grants
The Hertfordshire and Essex Energy Partnership is funding a scheme free to those in receipt of benefits or those over 70, and highly subsidised to other householders. Grants and interest free loans are also available for homeowners to install advanced insulation and renewables such as solar panels.
v) Policing
A copy letter to the Rt Hon Alan Johnson regarding loss of confidence in community policing in particular
• Statement made to a Coroner in Leicester that low level anti social behaviour is responsibility of the Council
• Volume of legislation difficult for young officers to comprehend/enforce
• Magistrates’ courts giving way to warnings, cautions and fixed penalties
• Double taxation on communities paying for PCSOs
• Lack of accountability
was noted.
114 High Street Resident: Village Clock
The electrician has confirmed that there is no electrical supply to the High Street clock. Paul Walecki, Hertfordshire Highways, is investigating this.
115 NHS
i) Proposal for merger of the Primary Care Trusts
A consultation document on the proposed merger of East and North Hertfordshire PCT and West Hertfordshire PCT was noted. The consultation period ends on 11th November. Members felt that the decision has probably already been made and expressed concern that the bigger organisations become, the more remote they are from the communities they serve.
ii) Developments in Hertfordshire
A newsletter reporting the developments in Hertfordshire was noted. The following points were publicised:
• PCTs have identified and prepared a business case for two potential sites for new Local General Hospital in Hemel Hempstead. Construction of new hospital will start in 2011.
• £7m is being invested in Hemel Hempstead Hospital
• Building work is ongoing on new planned surgery centre at Lister Hospital, Stevenage and will include new maternity unit
• A site master plan for a new health campus and Local General Hospital on the QEII site in Welwyn Garden City is underway.
116 Lybury Lane resident: Parking restrictions in Lybury Lane
A copy letter to Hertfordshire Highways expressing concern at the parking restrictions in Lybury Lane was noted.
117 Ver Valley Society: Emerging Core Strategy
A copy letter to the District Council objecting to proposals to develop East Redbourn was noted.
118 Dunstable Road resident: Overgrown hedge
Members supported a request from a resident in Dunstable Road to lower the hedge in Dunstable Road to give a view across the valley. The Clerk was instructed to forward the letter to the landowners, Rothamsted Experimental Station.
119 Resident: Overcrowding on 34 Bus
An email from a resident to Centrebus regarding overcrowding on the 34 Bus from Fish Street to St Albans on Wednesdays was noted. Councillor Crawley agreed to speak to Keith White regarding this.
120 St John’s Ambulance: First Aid Regulations
Information on the changes to Health and Safety Regulations was noted. Redbourn Care Group is organising a course in first aid.
121 CPRE
The Annual General Meeting is being held on Monday, 19th October at 7.15 pm.
122 AMG/North Common resident: damage to Common
A letter was written from the Parish Council to a resident regarding the building materials stored on North Common and the apparent damage to the Common; the extent of this will not be known until the works are complete and the materials removed. A reply from the Construction company and the resident was noted.
123 Hertfordshire County Council: Local Shopping Centres Improvement Fund 2009
Information on grants available for Local Shopping Centres Improvement was circulated on email and noted.
124 Hertfordshire Association of Parish and Town Councils
The following information was noted: i) Newsletter ii) Training on agenda setting and minute taking iii) Informal drop-in, 19.11.09, iii) Business Matters Seminar
Councillor Windle agreed to attend the seminar on Business Matters.
125 Information received but not circulated
St Albans City and District Cabinet and Committee Papers.
126 Parish Centre
126.1 Current financial position: noted
126.2 Current position
• The asbestos is to be removed from the building on Monday
• EDF have agreed to pay for the re-siting of the electricity cables
• EDF has acknowledged the Parish Council’s letter regarding the delay in re-siting the cables and a report on the issue is being submitted to the Chief Executive
• The Clerk was instructed to write to Peter Lilley regarding the delay
127 Reports
RESOLVED that the following reports be adopted:
127.1 Planning (26.9.09)
It was noted that the Chairman had written a response to the District Council’s SHLAA Assessment and forwarded this to the District Council in time to meet the consultation deadline. RESOLVED that the response be adopted by the Parish Council.
127.2 Hertfordshire Highways (16.9.09)
127.3 Firework Working Party (15.9.09) It was suggested that the Youth Council may be prepared to sell tickets for the Firework Display. Volunteers are needed to help set up the fencing in the morning and act as stewards at the event.
The following reports were noted:
127.4 Redbourn Youth Council (15.9.09)
127.5 Village Hall Management Committee (8.9.09)
127.6 Redbourn in Bloom (19.9.09)
127.7 Redbourn Recreation Centre and Playing Fields Trust
The following points were raised:
• new Managing Director is now in place. He is looking at the pricing structure and the staffing.
• There is a serious leak in the water tank which needs replacing. It was agreed that this could be funded from the Recreation Centre dilapidation fund.
• New activities are being introduced
• Application for a grant has been made for speed bikes
• Recreation Centre Grant to be an item on the Finance Agenda
• AGM is to be held on 4th November
• All village residents are eligible to become a shareholder which entitles them to attend meetings and vote
• Board members are nominated from shareholders . Their only commitment is the payment of £1 should the Centre cease to operate
• The Centre is keen to attract more shareholders
• Councillor Schofield agreed to write an article for the next Parish Council newsletter
• Mr Godly is advising the Centre on plants which will give good ground cover and be resistant to damage by rabbits. It was suggested that the Centre seek sponsorship of say £5 per plant for this scheme.
127.8 St Albans and District Association of Parish Councils (7.7.09)
The Chairman attended the meeting of the Association and reported that it is now the forum for Parish Councils to get issues raised with the Local Strategic Partnership included under the heading.
The Association is holding its meeting in Redbourn on 13th April 2010.
127.9 Car Sharing Seminar: attended by Councillors Schofield and Windle
The seminar was called by Hertfordshire County Council who is funding Herts Lift Line which is a website which feeds into other lift sharing websites around the country. Most users are put in touch with each other to share the cost of travel by offering or accepting lifts. Some are in BUDI groups so that if someone is sick or on holiday they can still get to work. For holiday travel, shopping and hospital visits a member types in a postcode and destination to obtain a list of people who may be able to give a lift. None car owners pay a small amount towards the cost of the trip. County would like Parish Councils to join the scheme as this gives it some credibility and would encourage people to participate. There is a set up charge and an annual charge of approximately £150. It was agreed to place an article in the next newsletter to gauge what support there would be from the residents for this scheme.
128 25 Anniversary of By Pass
The village hall has been booked on Saturday, 19th December, 7pm, for the 25th Anniversary of the opening of the By Pass. This was originally suggested by Pat Rosen but she will have moved out of the village by that time and may not be able to attend. The Museum Committee is arranging for the showing of the By Pass film and the Parish Council will organise the mulled wine and mince pies. It was agreed to hold a raffle to raise funds for the repairs to the damp wall at the Museum. The public will be asked to loan memorabilia and photographs of the event for display on the evening.
129 Questions from the Public: None
130 Date and time of Next Meeting:
The next meeting will be held on Thursday, 19th November, 2009, at 7.30 in the Village Hall.
The meeting closed at 10pm.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 17th September 2009 at 7.30 pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle (Chair), A V Bull, Mrs M Crawley, R Gray, Mrs M Maynard, Mrs P Schofield, R Stent and Mrs E Warren
APOLOGIES: Councillors L Beere (work commitment) and J Lowen (family commitment) C O’Donovan (illness), A E Swendell (holiday)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Ms A Fergusson, P Sands
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn In Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust
The Chairman offered her condolences to the members of the Conservative Group on the recent death of the Chairman.
NOTIFICATION OF OTHER URGENT BUSINESS: None
79 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 16th July be signed as a true record
RESOLVED to suspend Standing Orders
80 PUBLIC PARTICIPATION
80.1 Redbourn Youth Council
Paul and Alex reported that the Youth Council required support from the Parish Council. The following points were raised in the discussion:
• Previous Youth Council dissolved for various reasons
• Youth Council recently restarted – there are six members and Youth Council is looking to increase its membership
• Publicity event which was to be held on Saturday has been cancelled
• Company providing Pugle Stix has agreed to hold the order for six months which means the deposit will not be lost
• Youth Council will have a stand at the Firework Display – probably selling hot chocolate – but will use this to raise its profile and encourage young people to join
• Paul and Alex would like someone from the Parish Council to attend Youth Council meetings, to send out the agendas, produce and distribute the minutes and keep the accounts – this will strengthen links and enable sharing of information – person would need to be CRB checked
• Clerk reported that she is already clerking a number of meetings and would find it difficult to take on additional work
• Clerk to ask administrative assistant if she would be willing to Clerk Youth Council.
• It was suggested that Youth Council could apply for funding from the locality budget to finance one year’s salary for person carrying out this work – whoever takes on this task would be eligible to attend Youth Connexion County training – if an independent person acts as the Clerk a member of the Parish Council should attend the meetings. The current members all sit on numerous committees and did not think they could take on any additional roles
• The school PCSO has agreed to attend Roundwood School to raise the profile of Youth Council and encourage young people to join. Schools in St Albans should also be approached.
• Youth Council considering a music event next year (Redbourn 900)
• If the Youth Council require funding they should make an official application to the Parish Council by November
Standing orders were resumed.
RESOLVED to vary the order of business to take Locality Budget and Response to Rural Strategy as next items.
81 Locality Budget
Each County Councillor has been given a budget of £10,000 to be allocated to community projects. This is to be split between Redbourn and Wheathampstead. The funding is not ongoing but it can be used for start up costs for a project. If the project is ongoing a further application may be made next year. The money can be paid to an organisation, limited company, Parish Council, registered charity or an organisation with recognised legal status. Applications can be made on www.hertsdirect.org/localitybudget.
82 Response to Rural Strategy
Members expressed concern at the way in which the Rural Vision consultation was carried out. The process was not clearly considered but appears to be an afterthought and, as such, it does not link into the consultation document. An exhibition was held in the Village Hall and was attended by over 60 people. Councillor Brazier has agreed to attend an open meeting which is to be held in St Mary’s Transept, at 7pm, on 18th September. Leaflets have been circulated to residents in East Common as there is a proposal to build 100 houses on the Green Belt in East Redbourn. It was agreed that the Clerk should circulate a check list to members to include:
• Protect Green Belt
• Contradictions over Green Belt in Emerging Core Strategy
• West Orbital Road - Park and ride – possible associated development
• Crown Estates - future plans
• Need for mixed housing
• Questionnaire poor
• Insufficient questionnaires at exhibition
• Some people were not informed that they should complete questionnaire
• Plans to improve Public Transport does not extend to rural areas
• Spatial development should be lower than in towns
• Sustainability of High Street should be a material consideration when considering planning applications
• Cycle way from Redbourn to St Albans
• Concern at proposal to build houses on nurseries
83 Finance
83.1 Accounts for payment for August and September
RESOLVED to approve accounts for payment on the attached list for September and retrospectively approve the accounts for August.
83.2 Moneymarket investment
The moneymarket investment was noted. Concern was expressed that the interest rate and decreased to .25%.
83.3 Audit Report
A copy of the report from the external auditor BDO Stoy Hayward, was circulated and noted. The report stated that the annual return is in accordance with the Audit Commission’s requirements and that no matters have come to their attention giving cause for concern that relevant legislation and regulatory requirements have not been met.
84 900 Celebrations
At the last meeting a list of questions was tabled from Mr Mc Adam?. It was agreed that these should be deferred to the next meeting of the Parish Council to enable the members to consider the questions. The Clerk has contacted the insurance company and received confirmation that the Parish Council public liability only covers events organised by the Parish Council. The 900 Committee would have to be a committee/working party of the Parish Council to be covered by its insurance. Members expressed concern that if it took on this responsibility the Parish Council would be responsible for any liabilities that may occur should any of the events prove not to be self financing. They did not feel it would be prudent to do this.
The Clerk to inform Mr Mc Adam? that
• Members felt that it would be a good idea for all events to bear the R900 logo. However, the Parish Council cannot give approval on behalf of other village organisations.
• The public cannot be charged for events held on the Common, however, organisations could be charged for taking a stall
• The Parish Council does not have any knowledge of vendors but the District Council may be able to recommend an ice cream/food van vendor
• Members agree in principle to a nature trail on the Common but cautioned against too many boards on the Common. It was suggested that an application could be made to Councillor Crawley for funding from the locality budget to fund this
• The Parish Council organises a Beating of the Bounds
• The byelaws on the Common are current
• PC Clayton and PCSO Dewer may be able to advise on security for valuables
• Events should be advertised widely so that local businesses may benefit
• Members felt you should seek advice from the District Council Licensing Department regarding putting up banners and bunting in the High Street
• Areas can be separated off for parking
• The Parish Council is able to load the equipment used for the firework display (rope, signs, cones, stakes)
Members noted that this is to be a village celebration and agreed that everyone should be encouraged to participate.
85 Resolution from the Chairman
Having been duly proposed from the Chair it was RESOLVED that this Parish Council approves the Licence between the Redbourn Parish Council and Redbourn Recreation Centre and Playing Fields Trust.
86 Bus Shelter in Lybury Lane
The Parish Council has been offered a refurbished bus shelter for Lybury Lane and has been asked to pay the amount which would have paid for the bus shelter (ie 50% of the cost – the County Council was to give a 50% grant towards the costs) towards works to the pavement to improve wheelchair access onto the bus. Members were concerned that they were being asked to pay the same amount for a second hand shelter but were being asked to pay towards works on the pavement which should be the responsibility of Hertfordshire Highways. They agreed that they would be prepared to pay £500 towards the cost of a disabled access but felt that the remainder should be financed by County.
87 Twinning with Village in France
A request was received from a Redbourn resident for the Parish Council to consider twinning with a village in France. Members were interested in the proposal but only if there were no costs involved. The Clerk to ascertain how many other villages are twinned and whether the costs are borne by a twinning association or the Parish Council.
CORRESPONDENCE
88 St Albans District Council
88.1 Invitation to Annual Community Conference
It was agreed that the Clerk should attend the Annual Community Conference on 20th October
88.2 Adoption of Roads in Hertfordshire
A letter outlining that adoption of roads was circulated and noted. It appears that problems experienced in the St Albans District are also experienced elsewhere in Hertfordshire.
89 Hertfordshire County Council: Aging well in Hertfordshire
Copies of a document “Aging well in Hertfordshire” which is aimed at encouraging anyone over 50 to make the most of life was circulated and noted. Copies of the document are available to the general public from Adult Care Services or www.hertsdirect.org/acs.
90 The Care Agency: Care in the Home
The Care Agency has been in operation for sixteen years and provides a live-in carer, either full or part time or for respite care. The Clerk to pass the information onto the Care Group.
91 Hertfordshire Highways: Lybury Lane – proposed parking restrictions
Concerns have been raised by local cycling groups regarding the raised traffic calming humps in Lybury Lane. In order to address these concerns a clear route should to marked for cyclists and motorcyclists. Parking restrictions will be introduced in the vicinity of each of the cushions.
92 Highways Agency: Ml Widening Junctions 6a-10 (Nicholls Farm Drive) Side Roads Supplementary Order 200
A notice regarding stopping up a highway and constructing a new highway at Nicholls Farm Drive as part the Ml widening scheme was noted.
93 St Albans Cycling Campaign: Cycle Parking in High Street
A member of the St Albans Cycling Campaign Committee has pointed out the following:
• Inadequate provision of cycle parking provision in Redbourn
• One cycle park has been wrongly sited and has been struck by a heavy vehicle
• Sheffield Stands is totally obstructed by Council recycling bins
Suggested possible site:
• Near village stores
• Adjacent to toilets in High Street Car Park
• Recreation Centre
The Clerk to ascertain whether grants are available from Sustrans to pay for cycle parks.
94 B Roberts/K Stanley: Redbourn Museum
During the August recess the Chairman and Clerk accepted Mr Stanley’s recommendation regarding which contractor to use to inspect and report on the damp at the Museum. His report should be received shortly. He is unable to act as CDM Co-ordinator as he feels that it would be better for the oversight of health and safety matters to be carried out by an independent body. Members felt that perhaps the contractor who is eventually appointed could be asked about this role.
95 Hertfordshire Forward: Climate Change
“Meeting Tomorrow’s Challenge Today – a Climate Change Strategic Framework for Hertfordshire” is available as a final draft for consultation with Hertfordshire is available as a final draft for consultation with Hertfordshire @Forward. The document is available for download at www.hertslink.org/hertfordshireforward/15communitystrategy/14039426/14130525. The consultation closed on 2nd October. Following the consultation it is anticipated that the Hertfordshire Climate Change Strategic Framework will be launched towards the end of 2009. Should you have any queries, please email climate.change@hertscc.gov.uk using ‘Herts CC Strategic Framework’ as the subject heading. Members were asked to complete the questionnaires individually.
96 NHS
96.1 Swine Flu
An NHS leaflet on Swine Flu was circulated. Information is available form the National Pandemic Flu Service 0800 1 513 513 and on www.nhs.uk.
96.2 St Albans and Harpenden Patient Group
The St Albans and Harpenden Patient Group has been set up by volunteers with the aim of keeping its members and public informed about developments in the local NHS and Social Care System and is seeking volunteers.
96.3 Update on health services
• Hemel Hempstead General Hospital: clinical services such as x rays, physiotherapy and diagnostic testing; urgent care centre and a “walk in” GP service.
• Watford General Hospital: major emergency care
• Hemel Hempstead Hospital: minor emergency and urgent care in Urgent Care Centre available 24 hours a day.
• St Albans City Hospital: minor injuries unit - open 9am to 8pm
• West Herts Medical Centre at Hemel Hempstead site – GP service, 8am to 8pm
• 75% of GPs now offer prebookable appointments outside normal working hours
• Plans for an Urgent Care Centre at St Albans next year
97 Redbourn Scouts
Redbourn Scouts have forwarded a copy of their Year end accounts.
98 HAPTC
The following information was noted
• Invitation to attend a Business Matters Seminar
• Building Britain’s Future: members agreed to check information on the web site
• Strengthening Local Democracy - Consultation: responses required by 2nd October
98 S Shaw: The Sustainable Communities Act
Local Works is campaigning for an amended to the Sustainable Communities Act to include local councils and it was agreed that the Clerk should write to the MP asking him to support the amendment.
99 Information received but not circulated: (i) St Albans City and District Cabinet and Committee Papers
100 Parish Centre
100.1 Current financial position
A paper showing the current financial position was circulated and noted.
100.2 Current position
• Electricity meters have been removed from the building
• Furniture is being stored pending the redevelopment
• Conflicting advice has been received regarding who is responsible for paying for the electricity cable to be moved
• It may take some time before the cable is moved
• It was suggested that a letter should be sent to the Chairman of EDF pointing out that the company publicises its corporate responsibility and work with communities but the delay in moving the cables is prevent the Parish Council progressing the community project
101 Reports
RESOLVED that the following reports be adopted
101.1 Common Footpaths and Open Spaces (3.9.09)
101.2 Planning (27.7.09 and 24.8.09)
101.3 Gypsy Police Liaison (3.8.09)
The following reports were noted
101.4 Village Hall Management Committee
101.5 Redbourn Care Group (7.7.09)
101.6 Redbourn in Bloom (10.7.09)
101.7 Redbourn Recreation Centre and Playing Fields Trust (verbal)
103 Date and time of Next Meeting
The next meeting will be held on Thursday15th October 2009.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 16th July 2009 at 7.45pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle (Chair), A V Bull, R Gray, Mrs M Maynard, C O’Donovan, Mrs P Schofield, R Stent, A E Swendell and Mrs E Warren
APOLOGIES: Councillors L Beere (work commitment), Mrs M Crawley (illness) and J Lowen (holiday)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Mr and Mrs Mc Adam?, Miss M Crawley
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust
Councillor A E Swendell Redbourn 900
NOTIFICATION OF OTHER URGENT BUSINESS: None
61 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 18th June be signed as a true record
62 PUBLIC PARTICIPATION
62.1 Youth Council: event on Redbourn Common, 19th September 2009
Megan Crawley, Vice Chair of Redbourn Youth Council, sought permission to hold an event on the Common on 19th September to
• promote the Youth Council and its activities
• encourage new members
• promote the redevelopment of the youth centre/new parish centre to young people
The event will take place from 1pm to 4pm and will be aimed at all young people with a specific emphasis on the Youth Council membership age group, 11-19 and will include some of the following:
• inflatable pugle stix game (with instruction)
• a treasure hunt
• live music from local DJ’s
• ice cream van
• barbecue
• stand with promotional materials
Permission was granted.
62.2 900 Celebrations
Keith and Penny Mc Adam? reported on the current position regarding the 900 Celebrations. The events were compiled following a consultation exercise with residents. These include
• 25th March 1010 – Celebrating St Mary’s
•
• 23rd May 2010 – Redbourn Rural Day
•
• 30th May 2010 – Redbourn Songs of Praise
•
• 26th June 2010 – Carnival and Family Sports Day
•
• 10th July 2010 – Street Parties
•
• 17th-25th July 2010 – Music and Flower Festival
•
• 11th/12th September 2010 – Redbourn 900 Finale
In addition to the above the Committee would like to leave a long term legacy which could include
• Improved facilities for the youth
• Accommodation for youth worker
• Café/venue on Common
• Nature trail around Common (interpretive boards)
• Link with an overseas community – Ghana or Afghanistan
It was suggested that all other events occurring in the village could come under the umbrella of the 900 Celebrations and could carry the 900 logo.
A list of questions was circulated to members asking whether, and how, the Parish Council could become involved in the celebrations. The Chairman thanked Keith and Penny Mc Adam? for their presentation and asked that the Parish Council be given time to consider the questions.
It was noted that grant applications are being made to fund the celebrations and that these should not conflict with grant applications being made by the Parish Council.
The prime object is for the village to enjoy the 900 year celebrations and for the events to be self funding. Any profits which may be made would be used to pay for items being considered for the long term legacy.
It was agreed that the Parish Council did wish to be involved. The Clerk was asked to refer the questions to the relevant committees and/or include them on the agenda of the next full council meeting.
Keith Mc Adam? asked whether the Parish Council insurance would cover any of the activities being organised. The Parish Council insurance only covers events organised by the Parish Council and the 900 Committee would have to become a working party of the Parish Council in order to be covered by its insurance.
63 Finance
63.1 Accounts for payment
RESOLVED that the accounts on the attached list be paid.
63.2 Moneymarket investment
The interest on the moneymarket investment for June was .3%
The internal auditor’s report was circulated and noted and members noted that all the questions on the external audit return were answered positively.
64 Resolutions from Chair
RESOLVED that this Parish Council gives delegated authority to the Chairman and Clerk to pay invoices during the August recess.
RESOLVED that this Parish Council gives delegated authority to the Chairman and the Clerk to deal with urgent matters during the August recess.
65 25 Celebration of Redbourn By Pass
RESOLVED to arrange a celebration of the 25 anniversary of the opening of Redbourn By Pass. Suggested format: showing of film on bypass followed by refreshments (mince pies and mulled wine). The event could be held near Christmas and open to the public with invitations to people who participated in the campaign. The Clerk to liaise with the Museum to ascertain whether they wish to participate. The event could be a fundraiser for the Museum.
66 Identity Badges for Councillors
RESOLVED to print identity badges for councillors. Councillors were asked to give Councillor Bull a head and shoulders photograph of themselves to be reproduced onto an identity badge. Photographs are to be printed in the council newsletter with a paragraph on individual councillors.
67 Village Plan
The Redbourn Parish Plan was produced in 2004 and members agreed that it is now time to produce a Village Plan which would cover a wider range of categories, including planning. A representative from Wheathampstead Parish Council has been invited to the September meeting to talk to members about their village plan.
68 Village of the Year
Redbourn was granted the People Category award in the 2009 Village of the Year competition. A vote of thanks was given to Councillor Warren and Pauline Allcroft for their hard work in organising the event.
CORRESPONDENCE
69 St Albans District Counci
69.1 Various road issues
A District Councillor is endeavouring to get Hertfordshire Highways to progress the speed reduction on the A5183 and the adoption of Silk Mill Road and Mulberry Place.
69.2 Future of cancer services in Hertfordshire
An executive summary of the report on Mount Vernon cancer services development project was circulated and noted. Mount Vernon is to be the centre of excellence for cancer treatment. There will be two satellites; one at Luton and Dunstable and one at Stevenage.
60.3 Accessibility to NHS Dentists
The Primary Care Commissioners for Dental and Optometry Services for both Hertfordshire PCTs have said that they will help members of the public to register with NHS dentists. Any resident having difficulties in accessing an NHS dentist can contact the service on 01707 369645 or e-mail on dentalappointments@herts-pcts.nhs.uk.
69.4 Care Group Garage
A letter regarding inspections for the proposed Care Group garage was noted.
70 Hertfordshire County Council: Bus services
Centrebus are issuing and accepting Uno day tickets on their 34 and 46 buses. The 320 became the 620 in April and additional journeys were provided on the 46 service between Hemel Hempstead and Luton via Redbourn. Arriva decided that this made their 46 journeys unprofitable and withdrew them in June. These are being replaced by Centrebus journeys. This allows the 46 service to connect better with 620 in Redbourn. Hertfordshire County Council will be providing additional funding for the new 46 service. Uno will be amending the 620 to serve the Church End part of Redbourn on school journeys to and from Harpenden.
71 Neighbourhood Watch Co-ordinator: Safer Neighbourhood Awards
The Redbourn Ward co-ordinator thanked the Parish Council for its support and reported that he was successful in the Safer Neighbourhood heat for the St Albans District. He is currently looking at what constitutes grounds for application for Neighbourhood Watch Village status and will keep the Council informed on this initiative.
72 CDA: Pilot car sharing initiative
CDA for Herts is introducing a pilot car sharing initiative in some key active parishes. The advantages of the initiative are as follows:
• Save money and time on a daily commute
• Reduce cost of using car and make new friends
• Is free
• Reduces costs of fuel and parking
• Cuts pollution and congestion
• Reduces stress of driving
The Parish Council would be required to help and support with publicity, keep an eye on registrations and contribute approximately £100 to £150 towards some set up funding (buying a slot on the site). Following a short discussion it was RESOLVED that Redbourn Parish Council participates in the pilot car sharing initiative.
73 Lybury Lane resident: Traffic Calming
A resident from Lybury Lane has expressed concern that no reply has been received to emails and letters to Hertfordshire Highways regarding the scheme. He is concerned that the traffic calming measures being proposed will not address the speeding traffic past his house.
74 Information received but not circulated
(i) St Albans City and District Cabinet and Committee Papers; (ii) Letter of thanks from Scouts re Summer Fete iii) LCR
75 Parish Centre
75.1 Current financial position
A paper showing the schedule of payments for the Parish Centre was noted.
75.2 Comma grant
The application for a Comma grant has been shortlisted and forwarded to ACRE. Approximately 50% of the shortlisted applications are successful.
75.3 Open Morning
Following a request from people who had attended the building when it was a school and/or Youth Club, Councillor O’Donovan has agreed to hold an open morning on 26th July to give people an opportunity to view the current building and the plans for the new building.
75.4 Construction
Councillor Bull agreed to photograph the demolition and rebuilding of the Parish Centre.
75.5 Noticeboard
The noticeboard on the side of the existing building is to be moved to Cumberland Garden.
76 Reports
RESOLVED to adopt the following minutes
76.1 Common Footpaths and Open Spaces (2.7.09)
The Clerk reported that a letter had been received from a resident in East Common complaining that motorists visiting the Cricketers Public House are parking on the Common. The Clerk to write to the landlord at the Cricketers Public House and ask him to inform his customers that parking on the Common is not permitted on the Common and to direct them to the car park near the Cricket Pavilion. Tree trunks could be placed on site as proposed in West Common.
76.2 Planning (6.7.09)
Letters of resignation from the Planning Committee from Councillors R Stent, J Lowen and Mrs E Warren (2.7.09) were noted.
76.3 Hertfordshire Highways (23.6.09)
The officer from Hertfordshire Highways has included a path to Ramada Jarvis in his integrated works programme. This does not mean the path will be provided but it will be considered. The Clerk to include the following item on the agenda of the next meeting with Hertfordshire Highways: double yellow lines in Lamb Lane at the entrance to Miller Close.
The following reports were noted:
76.4 Village Hall Management Committee (14.6.09)
Over the past few months the expenditure at the village hall has exceeded the income. Last month this situation was reversed. The Committee is considering increasing the charges and investing in a notice board to be placed at the front on the car park.
76.5 Redbourn Care Group (7.4.09)
76.6 Redbourn in Bloom
The Anglia in Bloom judges are visiting Redbourn on Monday, 20th July. Councillor Bull produced an excellent portfolio. The Horticultural Show is being held on 12th September
76.7 Redbourn Recreation Centre and Playing Fields Trust
The new manager starts at the Centre on Monday, 20th September. He will be working for two weeks, will be on unpaid holiday for a few weeks, and take up his post as Managing Director, in September. The Kids Camp will be held during the holidays. The water tank is leaking and needs attention. A vote of thanks was given to Councillor Schofield for her hard work at the Centre. The Clerk reported that she had received one reply regarding the meeting she was asked to organise with representatives from the Centre requesting that the meeting should be held in the evening. No one has given any preferred dates.
76.8 St Albans and District Association of Parish Councils (21.4.09)
77 Photocopier
RESOLVED to replace the existing photocopier with newer model at no additional cost to the Parish Council
78 Date and time of Next Meeting: Thursday 17th September 2009, 7.30 pm, Village Hall
The meeting closed at 9.15pm.
REDBOURN PARISH COUNCIL
Minutes of the Redbourn Parish Council held on Thursday, 18th June 2009 at 7.45pm in Redbourn Village Hall
PRESENT: Councillors Mrs V Windle (Chair), A V Bull, Mrs M Crawley, J Lowen, Mrs M Maynard, Mrs P Schofield, R Stent and A E Swendell
APOLOGIES: Councillors L Beere (work commitment) R Gray (holiday,) C O’Donovan, (ill) and Mrs E Warren (holiday)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council
DECLARATIONS OF INTEREST
Councillor A V Bull Redbourn in Bloom
Councillor Mrs Schofield Redbourn in Bloom, Redbourn Recreation Centre and Playing Fields Trust
NOTIFICATION OF OTHER URGENT BUSINESS: None
39 MINUTES OF THE PREVIOUS MEETING
RESOLVED that the minutes of the meeting held on 21st May be signed as a true record with the following amendment Mr MacCaddem should read Mr McAdam. RESOLVED that the minutes of the Annual meetings of the Parish Council held on 21st and 28th May 2009 be signed as a true record. NOTE: it was necessary to hold a subsequent meeting as the Declaration of Office was not signed at the first meeting.
40 Finance
40.1 Accounts for Payment
RESOLVED that the accounts for payment on the attached sheet be paid. The internal auditor has suggested that in future the Chairman should sign the accounts sheet and provision for a signature has been made on this month’s account.
40.2 Moneymarket investment
The moneymarket interest for May/June was .25%.
Having been duly proposed by the Chair it was RESOLVED that when the Parish Centre project is commenced a balance of £75,000 should be kept in the current account to cover the monthly project expenses.
40.3 HM Revenue & Customs
When the year end accounts were being compiled it was noted that the amount paid to HM Revenue & Customs was lower than anticipated. Subsequently a request for an underpayment was received from HM Revenue & Customs. The Clerk queried this as according to the records held in the office the correct amount had been paid. The Council was advised to pay the disputed underpayment pending investigations into the issue. It has now been agreed that there were no outstanding amounts owing; £702.91 had been allocated incorrectly to the previous year 2007/2008. This will be amended in next year’s accounts.
40.4 Report on Year End Accounts 2008/9
A copy of the Year End Accounts was circulated to members. The Chairman of Finance reported that the Income & Expenditure Account showed a surplus for the year (c. £23,000). This does not easily equate to the budgeted position. The Income & Expenditure Account should be considered in conjunction with the movement on reserves. The table below highlights this (the figures are sourced from the Income & Expenditure Account and the Balance Sheet).
£ Source
Net Income for 2008/9 23,247 Income & Expenditure Account
Less Movement on Reserves (23,710) Balance Sheet / Note 6
Underlying Net Position for 2008/9 (463)
[Movement on reserves covers elements of income, that are not budgeted for, and expenses that are budgeted for but have to be included / excluded in the Income & Expenditure account respectively. Examples of this are interest on the Wayleave fund that is not included in the budget because when the Parish Centre is built and the money in the Wayleave fund is used, this interest will no longer be received. Because this is not included in the budget there will not be a step change in our ‘normalised’ income when the Parish Centre is built and it will not be necessary to have a step change in the Precept. It is however income received and has to be accounted for – it is added to the Wayleave fund (in the movement on reserves) each year. Likewise there are various costs that are budgeted for, that are not necessarily spent in the year ie the play equipment provision, building maintenance reserve etc. The budgeted elements that are not spent are shown as increases in reserves]
The NET of the Income & Expenditure account and the movement on reserve is thus the position that should be compared to the budget. The table below shows the breakdown of the underlying deficit of £463. The two big items behind it are (a) the Police Community Support Officer cost (agreed by the Council in March 2008 after the Budget had been completed in January 2008) and (b) the write-back of the CCTV provision. A separate spreadsheet, which was assessed at the Finance Committee shows the differences between the budget and the actual expenditure for all ongoing elements of income and expenditure. This shows income being c. £1,000 lower than expected (due to decreased interest rates) more than offset by lower than expected administration costs (unspent legal fees plus various small differences across a range of other items). Expenditure on the Commons and grants to organisations were broadly in line with budget.
£ Source
PCSO cost (5,939) Income & Expenditure Account
Write back of CCTV provision 4,181 Income & Expenditure Account
Other differences 1,295 Approximates to analysis shown on budget vs actual spreadsheet
Underlying Net Position for 2008/9 (463)
Balance Sheet Position / Parish Centre Funding
At the end of March 2009 there was c. £530,000 on deposit. The increase on the previous year largely relates to the interest earned on this money.
The table overleaf highlights the current position, relating to the available funding for the proposed Redbourn Parish Centre. This has been updated (from that shown in the recent paper which was presented to the Annual Parish Meeting to reflect full detail from the 2008/9 Accounts).
£ £ Comment
Reserves:
- Wayleave Fund 399,626 2008/9 Accounts
- Youth Club Redevelopment 14,507 2008/9 Accounts
• S106 Monies for Scout Farm
• Parish Centre
• Cover for the Clerk
• The Crossing on the Common
The Chairman agreed that these items be considered under appropriate agenda items or “Other Business”. 318 CONDOLENCES TO THE CLERK Members wished to record their condolences to Diane. 319 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 16th October 2008 be signed as a true record. 320 FINANCE 320.1 Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be paid subject to Colin O’Donovan checking invoices for the Contractor and Pinewood Builders. 320.2 Moneymarket Investment In agreement with Cllr Pat Schofield and Cllr Ron Stent, and in the absence of the Clerk, Cllr Lowen had dealt with the Money Market. The transaction had been witnessed by the Assistant to the Clerk. The sum of £545000 had been rolled to 11 December 2008, and the residual amount of £25,580.53 had been repaid to the Council’s Current Account. The interest rate had fallen from 4% to 1.85%. This means that the account will earn £580.09 next month in interest. Cllr Lowen said there was a need to consider the best place for funds next year. The funds would be short by £4000 because of the interest fall, and extra pressures on the budget from the PCSO’s salary, the Parish Centre and the Recreation Centre would mean that the precept would need to be increased. The Chairman of Finance circulated charts showing the status of various banks over the past three months. The graph confirmed that HSBC was the least risky. Members agreed that the Parish Council should continue to hold its reserves in HSBC and thanked the Chairman of Finance for his sound advice over recent months. 321 CORRESPONDENCE 321.1 St Albans City & District Council i) Improving the Street Scene The District Council had sent information about an initiative to improve the street scene. Any funding the Council could get would be match funded. Councillors suggested litter bins, a new bus shelter and projects which Redbourn in Bloom may have. It was to refer the letter to Redbourn in Bloom inviting them to send the Parish Council a list of 2 or 3 ideas ii) District and Parish Remuneration Panel The Clerk was asked to add this item to the next Agenda so it can be properly discussed and voted upon. However it was noted that the date for a reply had now passed. 321.2 Hertfordshire County Council i) Annual Progress Report – Towards Better Transport in Hertfordshire The report was noted. ii) Pedestrian Safety in Lamb Lane A letter from Paul Walecki had been received, and it was noted that he was proposing to write again after he had found out some more information. 321.3 CPRE – Stop the Drop Campaign – Parish Council Toolkit Members noted the information sent, and suggested copies of photographs from the annual litter pick be sent to CPRE. 321.4 Redbourn Care Group AGM It was noted that Peter Fox was stepping down at the AGM from being Chairman. The Council asked the Clerk to send a letter to him thanking him for his many endeavours over the last 10 years. 321.5 Post Boxes in the High Street A letter had been received about the state of the post boxes in the High Street. Councillors asked that the Clerk write to the Royal Mail pointing this out, and also including the post box in Church End and others around the village. 321.5 Firework Display Cllr O’Donovan reported that this had been a successful event, and despite the inclement weather, had made a small profit. He wanted his thanks to be recorded for all the help the volunteers had given, and in particular Cllr Swendell (who had done a litter pick early Sunday morning) and the Diane Whiskin, Clerk, who had given a lot of personal time and effort to ensure the event went well. 321.6 72 High Street Another letter had been received expressing concern about the property and its poor state of repair. The Clerk has followed this up previously with District Officers and it seems nothing can be done, and even new legislation cannot move things forward because commercial property cannot be compulsorily purchased, and because people are living in the flat above it cannot be repossessed. The Clerk was asked to contact Paula Wilde at District to ask if anything further can be done, and to ask that the porch be inspected. A letter is to be sent to Mr Aldritt to explain the situation. 321.7 Freedom of Information Act The content of this communication needed further consideration. One of the things that need to be done in accordance with the Act is to publish the cost of photocopying, even if it’s free. The Clerk was asked to display a notice in the office. 321.8 Communities in Control – Codes of Conduct for Local Authority Members and Employees – A Consultation This document was noted. 321.9 Notification of Hertfordshire Children’s Trust Partnership Annual Conference Details of the conference were noted. 321.10 HAPTC Both the newsletter and the Ci LCA? information were noted by members. 321.11 Communication from Access Manager, London Luton Airport The transcript of a telephone message about helicopter flights into the airport was noted. Austin Trueman would be attending a further meeting this week. 321.12 M1 6a – 10 Nickey Line Tunnel update It was reported that the tunnel was not yet open. (Cllr Maxine Crawley left the meeting to attend a District Meeting). 322 REPORTS 322.1 Common Footpaths and Open Spaces (6th November 2008) The Chair of Common, Footpaths and Open Spaces reported that the bonding on the cricket pitch had been removed at no cost to the Council, and that the planting in Cumberland Garden had been successfully carried out by a small group of volunteers. 322.2 Planning (10th November 2008) 322.2.1 Scout Farm The Chair of Planning reported that District Cllr J Chambers (Chair of Plans North) had attended the last Planning meeting. He wanted a further informal meeting to which any Redbourn Parish Councillor would be welcome to attend. He hoped a Planning Officer may be able to attend also. The developer of Scout Farm had spoken to some members of Plans (the application was already submitted), and was keen that anything he gave in terms of S106 monies should be available to the village to use as it required. John Chambers had reported that he had called in the application (Cllr Crawley had also) to make sure this would happen. Permission had been granted on delegated authority, and £13000 for parking places (ie 26 x £500) had been paid to Highways. Councillors said they would like to make sure that the S106 money is available to Rebourn, and certainly the developer thought the money he had paid was going for garaging of the Care Bus, and members agreed that this should be so. There was however an issue as to where the garaging would be sited; Redbourn Fire Station had been proposed but there was a question of security of tenure. It was recommended that Redbourn Parish Council should write a robust letter and request they be kept fully informed of S106 monies with any development, and request that the S106 money for Scout Farm should come to Redbourn for the purposes of building a garage for the Care Bus. The Clerk was also asked to phone London Colney Parish Clerk to see how they got recent S106 money. 322.2.2 Village Design Statement The Chairman of Plans said she had had recent discussions with John Young (Interim Head of Planning and Building Control) at St Albans District Council when he had visited Redbourn. He had been very supportive of Village Design Statements, and said that a draft consultation statement was coming out in the summer. Many town and parish councils want them, and some already have them. This was good news as up until now St Albans District Council had seemed to have some reluctance towards them. The Chair felt that there was a good case for lobbying any contacts in the District Council about the importance of VDSs as they would not only help to clarify planning in Redbourn, but that the consultation exercise would also be helpful for the District Council and any future Local Development Frameworks they were proposing. 322.3 Redbourn in Bloom Horticultural Society (20th October) Cllr Bull reported that “The Winter Garden” talk had been well attended. The Craft Fair had not been so well attended compared to previous years, however the income seemed about the same. A Quiz Night was coming up in December. A sub-committee had been formed to look into planters, their design, costing, etc. 322.4 Redbourn Playing Fields Trust Recreation Centre (verbal) It was reported that: • the Manager was leaving on 12 December, and interviews for her replacement were being held at the end of November. Ian Holland was to be a member of the interview committee. The right appointment was key to the future success of the recreation Centre, and more money needed to be attracted into it • training for staff was very important • opening hours needed to be reviewed • the activities which take place at the Centre need to be reviewed as they are essential to its success • there would be a quiz night on 28 November to raise funds • the Cricket Club were intending to use the fields for training and playing purposes, and one member of the club is proposing to join the Management Board of the Centre 323 PARISH CENTRE Cllr O’Donovan reported that he had had a meeting with the architect, and showed members the latest drawings and specification. The architect will suggest 6 builders, and it was recognised that in the current financial situation materials and labour could be cheaper. The builder will give a 10 year guarantee. The Clerk was asked to check the rule regarding advertising for tenders under Quality Status. A way of pruning costs could be through kitchen fixtures, fittings and equipment, floorings throughout the Centre, quality of bricks used, doors and fencing. The main hall will have underfloor heating The architect needs to complete the specification, hopefully in time for the next meeting, but so far standard specifications have been between £400,000 and £450,000. So far all efforts have been concentrated on the structure, and the exterior appearance has to be approved by District as specified in the conditions related to planning approval. More thought has to be given to the inside. It was RESOLVED that the architect be instructed to proceed with the specification, and ask him to supply a list of recommended building contractors, from which Redbourn Parish will decide whom to approach and how many. A meeting to re-establish the Youth Council was held on Thursday 13 November, and this had been very successful. The youth area in the Parish Centre will need to be equipped and furnished in consultation with the Youth Council, who will need to apply for grants to finance their requirements. Cllrs Stent and Lown presented a cautious analysis of running costs. It was suggested that the District Council would contribute to the cost of the drop in computer facility and could be charged a small rental for the room, and that the Police could likewise be charged a small rental for their room. One big expense identified was rates, but so far conflicting information had been received. Total expenses saved and forecasted income from the Parish Centre was £15,603, and a forecast of the total expenses was £118,192. 324 VILLAGE DESIGN STATEMENT This had been already covered under Item 322.2.2. 325 CUMBERLAND GARDEN Cllr Warren reported that the garden was now planted with 3000 bulbs and 350 plants. Some bark had been put down, but the garden needs to weeded before any further bark is laid. Majestic/Eversheds had donated some trees and the Clerk was asked to send a letter of thanks. Cllr Warren thanked Cllrs Bull and Swendell, Diane Whiskin and Pauline Allcroft, Mike Thain and one other volunteer for their hard work over the 3 days of planting. The Chairman also thanked Cllr Warren for masterminding the whole project and for her hard work also. 326 FIREWORK DISPLAY It had been a very damp occasion, but financially the event had paid for itself with a small profit which will go to local organisations as usual. Expenses had been higher this year because of having to hire “road closed” signs. Damage to the Common due to the inclement weather will be put right. Attendance was approximately 1000 down because of the weather. 327 OTHER BUSINESS 327.1 Cover for the Clerk It was agreed that Shirley Foster (previous Assistant to the Clerk) be asked to help the Parish Clerk and cover meetings as necessary up until Christmas. Pauline Allcroft (current Assistant to the Clerk) would be away during this period. 327.2 The Crossing on the Common The crossing on the Common is almost operational and should be finished by 28 November 2008 at a cost of £26,000. There is concern that because of its position it will not be used, but it was confirmed that it is legally placed with regard to the bend in the road and is well lit. 328 QUESTIONS FROM THE PUBLIC There were no members of the public present. 329 DATE OF NEXT MEETING The next meeting would be held on Thursday 11 December at 7.30 pm in the Council Chamber at the Village Hall. Rev Will Gibb would be in attendance to discuss celebrations for the 900th Anniversary of St Mary’s Church. The meeting closed at 10.00 pm (after Part II). Cllr E Warren left the meeting. PART II RESOLVED that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw 330 REDBOURN RECREATION CENTRE AND PLAYING FIELDS TRUST The current situation was discussed and representatives from the Recreation Centre and Playing Field Trust will attend a meeting with the Parish Council in January to report on a way forward. Signed……………………………………………………………………….. 11th December 2008 (Chairman) REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 18th September 2008 at 7.30pm in Redbourn Village Hall PRESENT: Councillors Mrs P Schofield (Chairman), A V Bull, J Lowen, C O’Donovan, A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin Clerk to the Council Mr Austin Trueman Mr Daniel Loosely, General Manager, Ramada Jarvis Hotel APOLOGIES: L Beere (work commitment) Mrs M Crawley (family commitment), R Gray (other commitment), Mrs M Maynard (other commitment), R Stent (holiday)and Mrs E Warren (illness) DECLARATIONS OF INTEREST Councillor Mrs P Schofield Redbourn Recreation Centre and Playing Fields Trust Redbourn in Bloom, West Herts Hospital Trust Councillor A V Bull Redbourn in Bloom NOTIFICATION OF OTHER URGENT BUSINESS Redbourn Care Group: future grants 260 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 17th July 2008 be signed as a true record. 261 Service Level Agreement for the Police Community Support Officer A member of the public had asked a councillor why the PCSO and the community officer work together. If they worked independently Redbourn would have cover over a longer period. Inspector Hanson reported that work patterns coincide for health and safety reasons. However, shift patterns are being reviewed with a view to broadening the cover for Redbourn. A member expressed concern that, despite the fact that they do not contribute towards a PCSO, both St Albans and Harpenden receive better cover than those villages that do contribute. RESOLVED that the Service Level Agreement be approved. The agreement was signed by the Chairman and Inspector Hanson. 262 Helicopter Activity over Redbourn The Chairman welcomed Austin Trueman and Daniel Loosely who were invited to attend to discuss helicopter activity over Redbourn. It was recognised that not all helicopter activity is from the Ramada Jarvis Hotel. Some are travelling to and from Luton Airport and others are operated by the Hertfordshire Constabulary. Notes of a meeting at Harpenden Police Station regarding police helicopter noise and a letter from the Bedfordshire and Hertfordshire Joint Collaboration Team were noted. The following points were raised in the ensuing discussion • Helicopters can land anywhere for 28 days a year with the landowner’s permission – if movements exceed this the site should be licensed • Pilots have to comply with recommendations of the British Helicopter Advisory Board • Ramada Jarvis have a contract with Premier to land at the hotel – this is a business decision – the agreement generates considerable business from Bourne Leisure. No other companies are permitted to land. • The site has been inspected by CAA • A log of dates and times of helicopter movements is kept by the hotel • Movements are mostly in the Summer months between 8am and 7pm, Monday to Friday • The hotel keeps operations to a minimum – it has to be mindful of its guests • The Flight Route is along the low level corridor – Pirton, Luton Airport over Redbourn • Noise levels and safety, would be improved if the helicopters did not fly over the village but came down from Junction 9 and then fly parallel with the motorway • If pilots observe the Code of Practice, flying as high as possible, noise levels would decrease Daniel Loosley agreed to provide the Parish Council with a copy of Premier’s Code of Practice and a log of movements over the past year. This would enable the Parish Council to determine the level of activity from Luton Airport and from the Police. The Chairman thanked Austin Trueman and Daniel Loosely for their contribution to the discussions and members looked forward to working in partnership to keep the noise levels to a minimum. 263 Finance 263.1 Accounts for payment RESOLVED to approve accounts for payment for September and August on the attached list. 263.2 Moneymarket investment The Chairman of Finance reported that the current financial crisis is worsening. In an attempt to halt the decline of the stock market, the Government has banned short selling of shares, which has caused the American market to rally. If no action is taken by the Governments and central banks there could be a very serious recession. It is therefore likely that they will take action. The Chairman of Finance circulated a paper outlining the financial position of various banks. This showed that HSBC, the Parish Council’s bank, is the one with the least element of risk. The Council must, however, take note of the risk and continue to monitor the financial position. The Clerk was instructed to investigate the possibility of opening an account with Northern Rock. The Government has guaranteed protection of individual deposits. The Clerk to check whether this protection extends to institutional deposits. 263.3 External Audit The external audit has been completed and BDO has reported that on the basis of their review, in their opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to their attention giving cause for concern that relevant legislation and regulatory requirements have not been met. RESOLVED to accept the report A copy of the Issues Arising Report was circulated which recommended that the Council should not use S137 for payments made on Christmas Lights or Redbourn in Bloom as other powers existed for these payments. They recommended that Christmas Lights be authorised under S144 or S145 of the Local Government Act 1972, powers to provide and encourage the use of facilities or provision of entertainment and support of the arts. Expenditure for the parish “in bloom” activities should be authorised under S144 of the Local Government Act 1972, power to provide and encourage the use of facilities. The Clerk has informed the Auditor that she had followed examples quoted in Charles Arnold Baker “Local Council Administration” for S137 payments but that in future the powers recommended by the Auditor would be used. 263.4 Date for 2008/9 Audit It was agreed that the timeframe for the Audit should the same as this year. 263.5 Serco: Payroll service Serco has informed the Parish Council that it is ceasing to provide a payroll service to Parish and Town Councils. Alternative payroll provision is being sought. CORRESPONDENCE 264 St Albans City & District Council 264.1 Parish Conference RESOLVED that Councillors Maynard and Windle will attend the Parish Conference on 17th October. 264.2 Councillor Complaint Forms St Albans District Council complaint forms were noted. 264.3 Sheltered Housing Review The District Council has confirmed that despite reports in the local press accommodation at Gertrude Peake will continue as sheltered housing. 264.4 Speed Reduction A5183 A member reported that at a meeting with the relevant authority it was agreed that the speed limit from Hogg End Lane to the entrance of the Pre would be 50mph, from the Pre to Batchwood would be 40mph. 264.5 Hawkes Drive The issues preventing the adoption the car park at Hawkes Drive have been resolved and once the District Council has taken over ownership they will commence maintenance of the area. 264.6 Maintenance Issues The roots of a tree in Shepherds Row have caused the tarmac to lift. The tree has now been removed. 264.7 Membership of County NHS Scrutiny Committee A member’s letter expressing concern at the poor performance of hospital trusts and the confusion caused by constant changes in the system was noted. 265.8 Policing A member’s letter to the Home Secretary expressing concern at the poor performance of the police was noted. 265.9 Annual Community Conference: 23rd October 2008 It was agreed that Councillor Windle and the Clerk would attend the Annual Community Conference. Councillor Schofield said she would consider attending if she is available. (Since the meeting Councillor Windle has confirmed that she is unable to attend). 265.10 Wheelie Bins Key points • Black wheelie bins will be delivered in Redbourn between 22nd and 29th September depending upon availability • Black wheelie bins can take up to four refuse sacks (people with special requirements may be issued with a larger bin) • Green bins will be monitored – if contents are “not green” a card will be left on bin and the contents will not be removed unless the offending item is removed • The Council is prepared to take away existing metal and plastic bins on the day the new bins are delivered – they will not do so at a later date • The scheme will be cost effective 266 Hertfordshire County Council Information on temporary road closures in Stephens Way, from its junction with Flamsteadbury Lane for its entire length between 15th September 2008 and 14th March 2010, and the High Street from its junction with the B487 Redbourn Bypass/A5183 St Albans Road roundabout north westwards to its junction with Fish Street, for up to three nights, sometime during 22nd September 2008 and 1st December 2008, was noted. 267 Carillion WSP Carillion WSP will act as Managing Agent to the Highways Agency Area 8 from 1st September 268 Mr Alldritt: Pudding Stone garden It was agreed that the letter suggesting a rock garden be formed by the pudding stone should be referred to the Common, Footpaths and Open Spaces Committee. 269 Oaklands Transition Programme: Work with the community A letter of thanks was received from the Programme Manager for the support given to students on the Transition Programme in providing work for them in the community. A continuation of this partnership was sought for the coming year. 270 Miss Barwell: closure of footpaths Miss Barwell expressed concern at the closure of a public footpath in Fish Street by a private company. She pointed out that highways are protected by law and should not be obstructed as this may well set a dangerous precedent. 271 HAPTC Information on Training and the July/August Newsletter were noted. 272 Information received and not circulated St Albans City & District Council minutes/agendas, Harpenden Town Council Newsletter, CPRE Fieldwork 273 Change in order of business RESOLVED to take item on Recreation Centre as the next item of business. 274 Recreation Centre 274.1 To consider request to extend lease The Cricket Club is liaising with the Redbourn Playing Fields Trust Recreation Centre over the provision of an all weather cricket square with a grass cricket square on the playing fields at the Recreation Centre. If the pitch is to be ready by next year the works have to start by the end of September. Members agreed that the proposal was a good idea as it would bring increased income to help to defray revenue costs. Steve Pullinger has contacted the District Council and they have confirmed that the proposal is within the terms of its existing lease. The Clerk said that the Parish Council could not extend its lease beyond the time on the lease it holds with the District Council. The Clerk to forward a copy of the Parish Council lease to Councillor Lowen and Bull so that they may check that the proposal is in accordance with the terms therein. RESOLVED to agree to the proposal to create an all weather cricket square with a grass cricket square on the playing field. 274.2 Draft Strategic Plan A copy of a letter and the draft strategic three year plan for the Recreation Centre was circulated. The Centre is working closely with Leisure Connexions to explore new sporting activities within the centre and is moving forward with other management and financial initiatives. It was agreed that a separate meeting should be held to discuss the final plan on either 21st or 23rd October. The Clerk to check with Dena Barge and Steve Pullinger on whether either of these dates is convenient for them. Members recognised that a considerable amount of work had been put into compiling the plan and the accounts and commended the Recreation Centre Management Board for their hard work and commitment. The original grant was conditional on the strategic plan being produced, and a meeting being held by the end of September. This was not possible owing to holidays and family illness. RESOLVED that the grant letter be re-written and the date for presentation of the strategic plan be revised to the end of October. 274.3 Memo from Paul Finigan and Barbara Robinson A copy memo regarding the current situation at the Recreation Centre was noted. Members recognised the concerns expressed but also acknowledged the efforts being made by the Recreation Centre Management Board to revitalise the Centre. It was agreed that, if necessary, a public meeting would be held before the Parish Council decides on a way forward for the Recreation Centre. 275 Reports RESOLVED that the following reports be adopted 275.1 Common Footpaths and Open Spaces (1st September 2008) Village Day: The Scouts had asked the Parish Council to consider holding a Village Day – all village organisations would be invited to participate and Caroline Chandler has expressed an interest in joining a Committee to organise the event. The Parish Council supported the event in principle but felt that perhaps it should be delayed until 2010 rather than 2009. The Clerk to ask Councillors Warren and Crawley if they would be interested in organising the event. Remembrance Day: Philip Rosen has asked if a councillor would be willing to take over the organisation of Remembrance Day. Councillor O’Donovan agreed to do this in liaison with Philip Rosen with a view to taking over the organisation in a few year’s time. Cumberland Garden: an order has been placed with Alban Locksmiths to repair the lock at the High Street gate and to fit a new lock on the gate leading to Hawkes Drive. Councillor O’Donovan agreed to inspect the stop on the High Street Gate. If both gates are opened the stop is a hazard as it protrudes from the ground causing a trip point. The Clerk has emailed the volunteers who open and close the gates asking them to ensure that the right hand gate is kept closed. Firework Display: Sergeant Duckett has recommended that some of the roads around the Common be shut during the Firework Display for two hours. Road closure signs will have to be purchased. These will be financed from the firework budget. 275.2 Planning (9th September 2008) The Planning Meeting held on 9th September was not quorate which means that the decisions taken must be ratified by full Council. RESOLVED to ratify the decisions taken by the Planning Committee with the exception of the 5/2008/1603 Change of use of poultry house (one) to dog training facility (sui generic) and poultry house (two) to light industry (Class B1) at North Barn Little Revel End Lane, Hemel Hempstead Road. Members objected to the proposal for change of use to light industry which is contrary to the Metropolitan Green Belt Policy. 275.3 Gypsy Police Liaison (1st September 2008) RESOLVED to note the following reports 275.4 Redbourn in Bloom Horticultural Society (21st July 2008) At the Anglia in Bloom presentation Redbourn received • Silver Gilt Award • Overall award for Biodiversity for Redbourn Common • Nomination for Best Local Authority Floral Display Volunteers will be taking out summer planting on Saturday, 4th October, starting at the Fire Station at 9.30 am. Certificates for the poster competition were presented at St Luke’s School on Wednesday. St Luke’s is being encouraged to produce a portfolio for entry into the Anglia in Bloom school project. 275.5 Redbourn Playing Fields Trust Recreation Centre Verbal Report • A member of staff has left and has been replaced with someone who has previously worked on the Kids Camp. • Leisure Connexions is interested in starting activities at the Centre. • A Job Description for the Manager is being prepared. • An Open Day is being held on 20th September – leaflets have been delivered to all the schools. • Previously, everyone in the village was a member of the Playing Fields Trust and was entitled to attend the Annual General Meeting and vote on proposals. Now, to be eligible to attend and vote at the Annual General Meeting of the Redbourn Playing Fields Trust Recreation Centre, people need to be a shareholder and commit to paying a nominal sum of £1. Anyone can become a shareholder. • The first meeting of the Focus Group was held recently. None of those present realised that the Centre is a registered charity. They all thought it was subsidised by the local council. • A social, income generating, committee is being formed to organise social events at the Centre. 276 Planting scheme at entrance to village (referred from Common Footpaths and Open Spaces Committee) A budget had been set aside to improve the planting from the Nicky Line bridge to Fish Street. Members felt that works in this area should be held in abeyance pending the receipt of costings for a new planter to replace the one recently damaged. The £150 sponsorship from Councillor Warren and Jenny’s sandwiches would be ringfenced for bulbs and plants. Members felt that planting in this area should be kept as natural as possible to reflect the rural nature of the surrounding countryside and the transition from country to town. They felt that the use of sleepers to form an edge between the pavement and the planting would urbanise the area. Planting on the Eastern side should be kept simple to reflect the natural woodland. Improvements could be accomplished by keeping the area tidy and strimmed and by planting spring bulbs. Hellibores could be planted around the ditch area but members felt Japanese anemones would not be appropriate. The Countryside Management Services should be asked for advice on managing the woodland and clearing the ivy which is forming a mantle in the trees. Once the area is cleared bluebells could be planted. On the other side of the road there is a narrow strip along the hedge. This would be much improved by removing the ivy and loose twigs which would create a cleaner verge. It was proposed that the project be referred to Redbourn in Bloom so that the replacement planter and improvements to the entrance could be dealt with in a co-ordinated manner. If the entrance is to reflect the rural nature of the surrounding countryside the replacement planter should be built of wood not brick. Wooden posts were suggested which would allow flexibility in the design of the planter. 277 Parish Centre The Planning Inspectorate has granted the application to demolish and replace the existing building on South Common. RESOLVED that Councillor O’Donovan be the appointed person to liaise with the architect. The Clerk to instruct the architect to draw up the specification ready to go out to tender. 278 Other business Redbourn Care Group The Care Group is considering initiating fund raising and investigating gift aid to fund the various projects it is pursuing but is concerned that if they do this the Parish Council may reduce the grants awarded to them. Members applauded the Care Group’s initiatives to raise funds and agreed that this would not impact on the grants awarded by the Parish Council. 279 Questions from the Public: no members of the public were present. 280 Date and time of next meeting: 16th October 2008 The meeting closed at 10.15pm Signed………………………………………………………………… Date: 16th October 2008 (Chairman) REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th July 2008 at 7.30pm in Redbourn Village Hall PRESENT: Councillors Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, C O’Donovan, R Stent, A E Swendell and Mrs E Warren IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council) County Councillor D Hills (for part of the meeting) APOLOGIES: J Lowen (holiday) and Mrs M Maynard (holiday), Mrs V Windle (family commitment) DECLARATIONS OF INTEREST Councillor Mrs P Schofield Redbourn Recreation Centre and Playing Fields Trust and Redbourn In Bloom Councillor A V Bull Redbourn in Bloom Councillor E Warren Redbourn Recreation Centre and Playing Fields Trust NOTIFICATION OF OTHER URGENT BUSINESS Garage for Redbourn Care Group minibus. 249 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 19th June and 10th July 2008 be signed as a true record. 250 Finance 250.1 Accounts for Payment RESOLVED that the attached accounts for payment be approved 250.2 Moneymarket The Moneymarket investment was noted. 250.3 Additional hours for the Administrative Assistant A paper outlining the increasing workload and the need for additional administrative assistance was noted. RESOLVED that the hours for the administrative assistant be increased by eight hours a week. 250.4 Resolution RESOLVED that this Parish Council gives delegated authority to the Clerk, Chairman and Vice Chairman to pay invoices during the August recess. 250.5 Resolution RESOLVED that this Parish Council approves a grant to Redbourn Recreation Centre and Playing Fields Trust of £7,000. The money is to be held by the Parish Council to be drawn upon if required. 251 Resolution Councillor Crawley reported that she had a family commitment and could not stay to the end of the meeting. It was therefore RESOLVED to take the item on Youth Involvement as the next item of business. 252 Youth Involvement in local organisations Councillor Crawley reported that she had attended a CVS lunch where Youth Issues were discussed. It was suggested that young people should be encouraged to become involved in village organisations. Members agreed that this was a good idea and noted that when the Youth Council was in operation two of its members attended meetings of Redbourn in Bloom. The Clerk to write to village organisations to ascertain whether they have, or would be interested in having, young people on their committees. If they are, this could be organised through the Youth Council when it is reconstituted. It was agreed that young people should be invited onto the focus group for the Recreation Centre. The questionnaires on youth provision, which were filled in at the Scout Fete, are being analysed by Paul Sands. Once the analysis is complete those interested in joining the Youth Council will be invited to attend a meeting to discuss this further. Councillor Crawley said that both her children were interested in the Youth Council. 253 CORRESPONDENCE 253.1 St Albans City & District Council i) Community Security A copy letter to the Chief Executive, expressing concern at the lack of consultation on policing matters and seeking clarification on the Overview and Scrutiny Committee for Public Services’ procedures to ensure that the Health Authorities and the Police are accountable to the public, was noted. ii) Recycling A member has circulated a letter to parishioners highlighting the following points: • Recycling is necessary because of shortage of landfill sites • District Council has signed a seven year contract with Enterprise (formerly known as MRS) • In September/October sack collection will be replaced with a black plastic bin – plastic bags will not be provided – each bin will have the same capacity as four black sacks • Initial difficulties were caused by new routines; new staff not knowing routes; historical collection points; householders not aware of changes • Food will be collected weekly: one week in the black bin and the next in the compost bin – if disposing of food in the compost bin it should be wrapped in paper which will prevent infestation by maggots and flies Councillor Swendell agreed to email the letter to The Clerk. iii) Licensing A letter from the Shadow Licensing Minister expressing concern at the increase in alcohol related violence was noted. iv) Report on Scrutiny of Proposals for establishment of two primary medical centres in Hemel Hempstead and QEII, Welwyn Garden City A report expressing concern at the establishment of polyclinics in Hertfordshire was noted. The Hertfordshire County Council Health Scrutiny Committee agreed to write to the Secretary of State, with a copy to the Chief Executive of the East of England Strategic health Authority, expressing concern about the use of scarce resources, the impact on local GP provision (in an area with good provision) and in light of previous decisions regarding the implementation plan for the reconfiguration of Health Services in Hertfordshire. These were specifically: • The dovetailing of the Hertfordshire Primary Care Trust’s decision with that of the North London Primary Care Trust’s decision on Southern Hertfordshire • The location of the Acute Hospital in East and North Hertfordshire at Lister • Provision of non- acute services at QEII and Hemel Hempstead Hospitals • Provision of eight Urgent Care Centres within the County • Location of Planned Treatment Centres at St Albans and Lister • Centralisation of Children’s Services at Watford 253.2 Hertfordshire County Council i) Waiting Restrictions County has confirmed that the waiting restrictions in the High Street, Pondsmede, Fish Street the Common were enforceable from 30.6.08 ii) Post Office Closures in Hertfordshire County is seeking information on the possible impact of the closures of post offices and is asking people to complete questionnaires on its website www.hertsdirect.org.uk. 253.3 NATS: TCN Consultation The Consultation Feedback Report is to be published on the NATS website by 22nd July 2008. 253.4 Scouts: Lease The Scouts are seeking permission to let the Scout Hut to friends of the Scout Group or other outside organisations for which a charge will be made. Following a detailed discussion it was agreed to grant permission for a six month period on the following conditions: • Only people closely associated with the Scouts should be permitted to hire the building • Lettings should be restricted to twelve per year To minimise disruption to local residents • The building must be cleared by 10.30pm • The Scouts should liaise with the Tennis Club so that both buildings are not used at the same time 253.5 Mr Bradley: Non enforced parking restrictions in Pondsmeade The Clerk to inform the District Council that parking attendants should visit the village between 12-2pm and 3.30-4.15pm to ensure that the corner of Pondsmeade is kept clear of illegally parked cars. 253.6 Housing Corporation: Code of Practice The Housing Corporation has confirmed that it is not within its remit to investigate or intervene in complaints against Housing Corporations. 253.7 East and North Herts NHS Trust: response to recent consultation A response to the Parish Council’s submission was noted. 253.8 B&M Care: Facilities for the elderly at Clare Lodge B&M Care has built a new residential care home on the grounds of Clare Lodge in Battlefield Road, St Albans, and has invited members to visit the site. 254 Village of Year Report Redbourn received a Commendation in Communications at the Hertfordshire Village of the Year ceremony. The Clerk to write to CPRE and ask them to consider in addition to choosing the winning villages to also rank the other participating villages so that each village is aware of the standard they have reached. This may encourage more villages to enter the competition. Villages put a lot of effort into their submissions and members felt that a ranking system would be preferable to the current win/lose scenario. Members also felt that more time should be spent in the larger villages which, by their very nature, have more to show the judges. It was suggested at the presentation that one judge should be taken around the village whilst the other two remain in the hall to speak to the representatives from the village organizations. It was also suggested that a pre meeting be held with representatives before the judges visit. The Chairman thanked Councillor Warren for the hard work she had put into organising the event. Councillor Swendell produced information on the Green Flag award and suggested an application be made for Redbourn Common. 255 Reports RESOLVED to adopt the following reports 255.1 Common Footpaths and Open Spaces (3rd July 2008) M1 Widening: The Clerk and the Chairman of Commons met representatives from Balfour Beatty Skanska and Countryside Management Services to discuss the kissing gates on the Nicky Line. A member of the public had complained that she could not get through the gates with her pushchair. The problems with the gate installed by Balfour Beatty Skanska were overcome by levelling the ground so that the gate can be opened widely, allowing sufficient room for the pushchair; the kissing gate by The Moor restricts pushchair access. It permits pedestrian access whilst prohibiting motorcycle access. Structures which restrict motorcycles are available at a cost of approximately £300 excluding installation. It was noted that motorcycles do not tend to be a problem on this section of the Nicky Line and it was suggested that the gate be removed and placed in the Council Store and the situation be monitored. RESOLVED to remove the gate by the Moor, to store it in the Council Stores, and review the situation in six months. In response to the Parish Council’s request for an update on the Ml works, Balfour Beatty has confirmed that the abandoned vehicle which was set alight inside the new tunnel has caused extra work which had meant delays to the scheduled programme. The contractors have now resolved the problems experienced in pumping water from below ground and hope to complete pumping in approximately four weeks. All works should be completed by the end of the year. There will still be some small jobs to be completed and a person has been designated to look after this work. It is not possible to give timings on such a complex project (which contains 20,000 activities) other than the updates already submitted. A dedicated team is working full time on the programme which has to be flexible to account for problems encountered with issues such as the heavy rain fall, late delivery of materials etc. In response to residents’ concerns at the untidy nature of the works Balfour Beatty Skanska said that this project received a Silver Award, which is given to 5% of members of the Considerate Constructors Scheme. This relates to behaviour within the neighbourhood, cleanliness, environment and safety. The auditor for this scheme lives locally and is able to drive through the area without the prior knowledge of the contractor. The company has been awarded a Green Apple Environment Award - the first within the construction industry. The award is for waste and recycling on this project. 92% of all material is recycled. The waste is separated into skips and local companies take it away for recycling. There is an on-site wormery for kitchen waste. Recycled, filtered, waste water from junction 8 is used for dust suppression on site. The company has also been awarded an International Green Hero’s Award for its waste environmental processes. The project recently reached one million man hours without any lost time injury. Section 1 will be opened up next week. This was not part of the contract but is being done to assist the travelling public. Southbound - from 0600hrs 22 July 2008 : The national speed limit will be extended on the southbound carriageway of the M1 (70mph) to the south of junction 10. The 50mph speed restriction will operate to the M25 (junction 6a). Both carriageways will have four lanes open during the day between junction 9 and 10. This will assist the traffic to flow into the three lane section, minimising congestion which should reduce accidents. Northbound - from 0600hrs 20 July 2008: The M1 north of junction 9 will be opened to 70mph as all work is complete Planting scheme from Nicky Line Bridge to Fish Street Farm: The Commons Committee agreed to improve the planting at the entrance to the village and set a limit for the project at £500. The planting could take place in the Autumn. They felt that some of the money in the Prize fund could be used towards this project. The scheme will be implemented in sections; one side this year and one side next year. Goal Posts: The PCSO is sourcing funding for mobile goalposts to be erected in Long Cutt Play Area. A member suggested that monies may be available from Sue Wheatley, Hertfordshire Constabulary, or Tony Clarke, St Albans District Council. The Chairman of the Common Footpaths and Open Spaces Committee thanked Redbourn in Bloom members both for their work over the past year, and for the presentation to the Anglia in Bloom judges. He also thanked Councillor Warren for the proposed planting scheme at the entrance to the village. Cumberland Garden: It was suggested that a village notice board and an interpretation board should be installed in Cumberland Garden. It was also agreed that steps, constructed from sleepers, should be placed in the steep banking to the right of the gate from the High Street. Councillor Crawley left the meeting. 255.2 Planning (16.6.08 and 7.7.08) RESOLVED that Councillor Gray be a member of the Planning Committee 255.3 Hertfordshire Highways (24.6.08) The Clerk to report that a tree is pushing up the pavement outside 18 Ben Austins. Brook End and Silk Mill Road have now been adopted. 255.4 Village Hall Management Committee (10.6.08) 255.5 Redbourn In Bloom Horticultural Society The Chairman thanked Councillor Bull and the Clerk for their hard work at the Anglia in Bloom presentations. Councillor Bull produced the portfolio for the entry, a copy of which is on file in the Museum. The Horticultural Show is to be held on 13th September and the AGM on 15th September. 255.6 Redbourn Playing Fields Trust Recreation Centre Meetings are being held to discuss a way forward for the Centre. An Open Day is to be held on 20th September. A number of activities will be held including a “Three Generations” Bowls Match. Councillor Lowen has suggested a Focus Group, comprising people who have used the Centre, should discuss improvements to encourage wider use. Alternative methods of management are being investigated. The District Council has granted £500 to the Kids Camp. The Chairman thanked Councillor Lowen for his support. 255.7 St Albans and District Association of Parish Councils 256 Parish Centre No decision has been received from the Planning Inspectorate. 257 Resolution RESOLVED that this Parish Council gives delegated authority to the Chairman and the Clerk to deal with urgent matters that may arise during the August recess. 258 Other business 258.1 Redbourn Care Group Garage The Care Group had hoped to build a garage for the minibus within the grounds of the Fire Station. This is not progressing as the security of tenure has proved a stumbling block. A member has written to, and is awaiting a response from, the Chief Executive of Hertfordshire County Council regarding this matter. The Care Group has asked the Parish Council to assist in finding a suitable alternative piece of land in the village to build a garage. One suggestion was a piece of land in Flamsteadbury Lane on the corner of Vaughan Mead. In the past representations have been made to the Parish Council over who is responsible for maintaining this land but ownership could not be confirmed. The Clerk to contact the Land Registry to see if the land is registered. If the land is registered by the Parish Council planning permission for a garage for the Care Group could be sought. 259 Questions from the Public No members of the public were present The meeting closed at 9.30pm. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th April 2008 at 7.30 pm in Redbourn Village Hall PRESENT: Mrs P Schofield (Chairman), A V Bull, Mrs M Crawley, R Gray, J Lowen, C O’Donovan, R Stent, A E Swendell, Mrs E Warren and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council and two residents from South Common Cottages APOLOGIES: Councillors L Beere, R Stent and Mrs M Maynard, 192 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor E Warren Redbourn Recreation Centre 193 NOTIFICATION OF OTHER URGENT BUSINESS Complaints received regarding the removal of a seat in Crouch Hall Lane – considered important because of difficulties removal of seat is causing some members of the public. This matter was discussed under the report from the Common, Footpaths and Open Spaces Committee. 194 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 20th March 2008 be signed as a true record. 195 Finance 195.1 Accounts for payment RESOLVED that the accounts on the attached sheet be paid. It was noted that the balance of the grants to Redbourn Care Group and Redbourn Museum have been paid. The Clerk reported that over the past year CIT Vendor Finance (the finance company which Alto Digital use for leasing the photocopier) have lost a number of the Parish Council cheques and have subsequently cashed both the original and replacement cheques. The monies have been reimbursed but considerable administrative time was spent in sorting out the problem. 195.2 Moneymarket investment The Moneymarket interest for last month was 4.84%. Future interest rates are likely to decrease if, as indicated, the Government steps in to assist the banks through the current economic crisis. 195.3 Year End Accounts • Year end accounts have been balanced • Accountant is drawing up the first draft of the accounts • A meeting is to be held between the Accountant, Clerk and Chairman of Finance on 8th May • Final draft should be ready by 23rd May • Accounts will be ready for public inspection end of May/early June • The Finance Committee will review the accounts on 12th June and they will be ready for adoption by full Council on 19th June. • 195.4 Financial Report: Chairman of the Finance Committee 195.5 Funding for Redbourn Parish Centre The table below highlights the current position, relating to the funding position for Redbourn Parish Centre. (Details available from the Parish Clerk) The total shown above will be augmented by further interest, from April 1 2008 until the date when the above monies are spent. The amount needs to be adjusted down by the amount that has been spent on this project since 1 April 2007. The Parish Council should continue to seek other grants, as this will reduce the strain on the Parish Council reserves, possibly leaving a residual for future projects. Two years ago a budget was drafted for the new building that indicated a break even situation in terms of costs vs revenue (including the saved costs of hiring the current Council offices in the Village Hall). It was suggested that the Finance Committee should update this work to assess the current position following changed assumptions (e.g. usage) and various cost increases (utilities etc). The Chairman of the Parish Centre Development Committee agreed to draft an estimate of costs. 195.6 PCSO Cost A decision is required regarding financing this year’s contribution for the PCSO as this was not included in the budget. From the 1 June 2008 to 31 March 2009 the cost will be £5,940. Next year the sum will be included in the budget calculations. This amount either has to be financed as a one off from reserves or added as a one off to next year’s precept. If it is taken from reserves it will come from the Wayleave fund this reducing the monies available for the Parish Centre, as detailed above. If it is added to the 2009/10 precept it will be a one off additional increase of 5.2%. Assuming that the precept is also increased by £7,410 (£7,125 + 4% inflation) for the 2009/10 cost of the PCSO and the normal precept increase is restricted to 4%, this would mean the 2009/10 precept would increase by c. 15.2% to £137,646. Following a discussion it was agreed that the decision on how to fund the PCSO should be held in abeyance until later in the year when a more accurate figure on the cost of the Parish Centre is known. The Clerk to write to businesses in the village seeking sponsorship for the PCSO. It was suggested that fundraising events should be held for the Parish Centre. A letter was received from Mr Tillyer which had been omitted from the agenda papers but was circulated to members at the meeting. Mr Tillyer requested that a record be made of how the councillors voted. The Clerk advised that to be procedurally correct a member should request a recorded vote before the vote is taken. Following a discussion it was RESOLVED that members’ votes on whether to finance a PCSO should be recorded in the minutes but that the Clerk should ask members not present if they agree, if so, their names should be included. The following members voted for the proposal to finance a PCSO: Councillors Beere, Schofield, O’Donovan, Swendell, Crawley and Windle. The following members voted against the proposal to finance a PCSO: Councillors Maynard, Gray, Bull, Lowen and Stent. Councillor Warren was absent. 195.7 Money Market Deposit Rate The country is in the midst of probably the worst financial crisis since the 1930’s depression. Banks are finding it extremely difficult to get non deposit funding at normal commercial rates. Northern Rock has already failed and others could follow. In all likelihood if this happens the Government would step in and stand behind any Bank in this situation due to the political risk of not doing so and the systematic risk to the rest of the banking sector if any bank were to fail. Although this would be likely to happen, it cannot be relied on. The Chairman of Finance recommended that the Parish Council should not at this time only focus on the best interest rate on offer, but also consider the best security. The best rates are likely to be offered from the banks most stressed at the current time (e.g. Alliance & Leicester, Bradford & Bingley, the Icelandic banks etc). Redbourn Parish Council’s reserves are currently held on one month deposit at HSBC. Last month the rate received was 4.84%, which is c. 0.5% below the bank rate at the time, but 0.25% below the rate expected from early April (rates are expected to be cut by 25bp – an element of this expectation will be embedded in the rate we received). A brief review of the ‘risk banks’ highlighted above suggests the Parish Council could achieve 60-65bp more than this per annum, if a relationship with them were to be established. HSBC is widely regarded to be one of the best capitalised banks in the world, has one of the highest tier 1 ratios (a measure of capital adequacy) and has no deposit/liability mismatch. As a Council, Redbourn Parish Council would not be criticised for placing funds with HSBC. It could be criticised if it invested in banks that have more stressed balance sheets or liquidity concerns. As a result of this the Chairman suggested the Parish Council remain with HSBC for the time being, but in six months’ time when some form of normality returns to the banking sector, it can (a) look to see if there are any other more attractive offers (on a risk adjusted basis) or (b) with a lower amount left (post the completion of the Parish Centre) it may decide it is more appropriate to have a high interest deposit account. 195.8 External Auditor The Audit Commission has appointed BDO Stoy Harward external auditor for Redbourn Parish Council for the years 2007/8 to 2011/12 195.9 BDO Stoy Hayward: Annual audit year ending 31 March 2008 Information on the Annual Audit was circulated and noted. The Clerk to include review of internal audit as an item on the Finance Agenda. 195.10 Allianz Insurance: Insurance cover for 2008/9 A copy of the Client Portfolio Renewal Summary for insurance was circulated to members. The Clerk to check the cost of the Chairman’s insignia which is insured for £859.39. Members considered this amount to be too high. The Fantasia Unit was vandalised and should be removed from the insurance cover. The new equipment will be added once it is installed. CORRESPONDENCE 196 Hertfordshire County Council: temporary grazing licence for land adjacent to Ver Meadows The Chief Executive of Hertfordshire Highways has agreed that the following conditions should be applied to the temporary grazing licence • No structures to be built, even temporary ones • No motor vehicles to be allowed on the site • No fly tipping or rubbish of any kind • The site is not to be extended The Clerk to reply to County requesting that Norbert Mc Cabe? should monitor the site to ensure that these conditions are upheld. The Parish Council should also monitor the site. 197 Hertfordshire Highways: Redbourn Village Travel Plan Three copies of the Travel Plan have been sent to the Parish Council. Councillors O’Donovan and Gray borrowed a copy of the Plan. The Clerk to ascertain • when the different aspects of the Travel Plan are to be implemented • process for including new projects into the Travel Plan • a date for a meeting of the ongoing Travel Forum The businesses in the High Street are to be invited to attend meetings of the Travel Forum 198 St Albans City & District Council: Planning for Gypsies and Travellers Accommodation It was agreed that the Parish Council should use the comments set out in the District Council report as a basis for a response to the East of England Plan on Gypsy and Traveller pitch provision. 199 Mr B Crane: Speeding in Harpenden Lane A complaint has been received regarding speeding traffic in Harpenden Lane. The Clerk to request the police carry out a speed check. 200 West Herts PPI Forum Annual Report A copy of the annual report was circulated. Members were pleased to note that the neurological rehabilitation unit is to remain at the St Albans Hospital. 201 NHS: Consultation Document Two copies of the consultation document are being circulated to members. Some members reported that they had received personal copies and would be responding individually. 202 Hertfordshire Association of Parish and Town Councils The following information was received: i) Newsletter – Councillor training is to be held on 7th October. A Seminar on Local Government Modernisation is to be held on 3rd June at Hertford Town Council . ii) The AGM is to be held on 18th June at Wheathampstead Parish Council iii) Nominations for Executive Committee iv) Chairmanship Training is to be held on 4th June. The Clerk to attend the training on Finance on 17th September. 203 Ver Valley Newsletter The April Newsletter was noted. 204 Reports RESOLVED that the following reports be adopted i) Common Footpaths and Open Spaces (3rd April 2008) The Clerk reported that she had received complaints about lorries using the Nicky Line to access the rear of a property in Hemel Hempstead Road which was causing damage to the Nicky Line. This had been reported to the District Council and Hertfordshire County Council. Councillor O’Donovan agreed to inspect the site over the weekend. The Chairman asked for Teenage Play Equipment to be added to the agenda of the next Commons meeting. She is seeking suggestions for suitable equipment. It was felt that Flamsteadbury Lane would be the best location for this equipment. The Clerk cautioned that the farmer had a right of way into the field and that his access must be kept clear. The Chairman agreed to inspect equipment at the Oysterfields estate which it was felt could be suitable. Councillor Warren agreed to lead the Beating the Bounds on 27th April. The Chairman reported that he had received complaints regarding the removal of the seat in Crouch Hall Lane. The seat was removed because a nearby resident was experiencing nuisance from youngsters congregating on the seat. It was agreed that this decision could be reconsidered in six months. If the seat is replaced it should be of a design that does not encourage youngsters to congregate. The resident who sought removal of the seat should be consulted. Councillor Warren is drawing up a scheme for Cumberland Garden. ii) Planning (17th March 2008) (iii) Hertfordshire Highways (1st April 2008) The blocked drains by the bridge have collapsed, the ditch on the Common near Hawkes Drive needs to be dug out/ The Clerk reported that complaints had been received regarding blocked drains in Harpenden Lane and these had been included in the list of drains for jetting. The following reports were noted i) Village Hall Management Committee (11th March 2008) ii) Redbourn in Bloom Horticultural Society The local competitions will be judged at the end of June/beginning of July. Residents should submit entry forms if they wish to enter the competition for the best hanging baskets, window boxes and containers. Entries are not required for front gardens which are all judged by independent judges from outside the village. The Anglia in Bloom judges will be visiting the village in July. Councillor Bull is currently compiling the portfolio. The Committee would like to involve more village groups in the entry. If anyone is involved in a project to improve their area, and would like to be included, they should contact a member of the Committee. An additional course of bricks is to be placed on the planters near the rose garden. This will give a greater depth of soil which should improve the growth of the plants. The contractor has been asked to place an additional course of bricks on the two new planters. iii) Redbourn Playing Fields Trust Recreation Centre Councillor Warren has joined the Committee and is putting forward some good and useful ideas on marketing. Inger Cooper has indicated that she is retiring from her position as Treasurer and Company Secretary this year which could have a financial impact on the Centre. A replacement is required for this post who should be experienced in accountancy and payroll. Inger also supported the Manager and undertook some bar work and gardening. Volunteers are required to assist with these tasks. In the past the Centre has managed to break even but this is becoming more difficult. The Committee is seeking financial support from the District Council. The building belongs to the District Council and has been improved over recent years. All other leisure centres in the District receive support. The three District Councillors and the Parish Council Chairman of Finance, Councillor Lowen, have been invited to a meeting at the Centre on 3rd June at 7.30. 205 Parish Centre 205.1 Responses to application to Planning Inspectorate Responses to the Parish Council application to redevelop the Youth Centre were circulated to members with the Commons agenda. The Parish Council has responded to the comments made. The Clerk reported that Mrs Fox had visited her and expressed concern at the Council’s response regarding the removal of the Horse Chestnut tree. She wished it to be placed on record that she had expressed concern to the Parish Council at the condition of the tree because branches were falling from the tree and she was worried about the safety of children attending the nursery school. She had not asked for the tree to be removed. As a result of her concerns the Clerk requested the Trees and Woodlands officer at the District Council inspect the tree. He did so and requested the tree be monitored. Over the next year Mrs Fox visited the council office on a couple of occasions reiterating her concerns. The Trees and Woodlands Officer was asked to inspect the tree again and agreed that it was diseased and should be removed. 205.2 Open Spaces response The Letter from Open Spaces was noted. 205.3 Mrs Rawlings: request for information Members agreed to a request from Mrs Rawlings seeking a copy of the lease between County and the Parish Council when the building was used as a school, the letter from County agreeing to delay demolition of the building so long as it was required for use as a Youth Centre. 205.4 Recommendation from the Commons Committee Members noted that the Commons Committee has recommended that no further monies be expended on this project until decision is received from the Planning Inspectorate 205.5 Building regulations Building regulations have been received 205.6 Report on meeting with County regarding funding applications The report on a meeting with County Youth Services, Children’s Centre and Redbourn Youth Club Management Committee was noted. It was agreed that every effort should be made to reconstitute the Youth Council so that it could make an application for funding. Paul Sands agreed to help with grant applications. It was suggested a stand be taken at the Scout Fete to publicise this and that a climbing wall be hired to attract participants. Hire of the climbing wall is £450 and members did not feel that the cost was warranted. 206 Meetings The Annual Parish Meeting cannot be held on the usual date as Redbourn Players are holding their annual play. It was agreed to hold the meeting on 22nd May. If possible, the Annual General Meeting is to be held on 22nd May, at 6.45pm, before the Annual Parish Meeting. 207 Questions from the Public There were no questions from the members of the public present. 208 Date and time of Next Meeting The next meeting of the Parish Council is to be held on 15th May 2008. There will be no Commons, Footpaths and Open Spaces meeting in last May as this is election day. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday 21 February 2008 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillors Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, Mrs M Maynard, C O’Donovan, R Stent, A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs P Allcroft, Assistant to the Clerk to the Council, County Councillor D Hills, Barry Welch (Neighbourhood Watch), and 4 members of the public. APOLOGIES: Councillor J Lowen (unwell), Mrs E Warren (holiday) 178 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor C O’Donovan Donation of Seat 179 NOTIFICATION OF OTHER URGENT BUSINESS The following matters were raised for consideration (Minute No 186): (i) Accident in Ben Austins – e-mail (ii) Damage to grass verge in Nichols Close and request for posts to protect – letter and photographs (iii) Quote for Dog Bin in Cumberland Gardens – fax (iv) Development Economics Study Workshop 10.3.08 – circular (v) Dog Mess complaint – e-mail (vi) Youth Centre Development query and questions – e-mail (vii) Fairtrade Fortnight – invitation (viii) Closing of M1 (ix) Incident at Cumberland House (x) Election of new council members to Committees 180 MINUTES OF PREVIOUS MEETING It was RESOLVED to approve and sign the minutes of the full Council held on 17 January 2008 and 7 February 2008. 181 FUNDING OF PCSO An e-mail from Councillor Lowen, in which the following points were made, was read to those present: • having PCSO cover/availability is clearly a good thing; • the cost on a per household basis looks reasonable; • policing should be paid for out of the police budget; • what assurance would there be that the current amount being requested from the Council towards the budget for a PCSO would not be increased in the future; there is not enough funding in this year’s precept to cover the budget required; why were we not informed about this when our budgets/precept were being set (the funding issue is irrespective to the loss of Redbourn’s PCSO). • it is vital that there is always a link between funding and accountability, and it seems that under the proposed arrangement this would be lost since the PCSO would not be entirely based at Redbourn or Wheathampsted; • PCSO's were a well publicised government policy, but it is not being backed up by Government funding. STANDING ORDERS were suspended to allow contributions from Barry Welch, Neighbourhood Watch and discussion between all those present. The following points were made: • The loss of the PCSO has already had a detrimental effect on the community; • Our latest PCSO had been a positive asset to the village and had been particularly helpful to schools and elderly, as well as helping to initiate and organize our Neighbourhood Watch; • It was felt that the wording had been negative in the newsletter article requesting residents to make a return on whether or not the precept should be increased to cover the cost of a PCSO; • PCSO had been valuable in reducing crime in Redbourn; • If Wheathampsted Parish Council votes for matched funding and Redbourn does not, then we are likely to have to share PCSOs from Harpenden; a dedicated PCSO would be preferable. • As provision of PCSOs was a Government policy, resolving the current situation should be at highest level; • Allocation of PCSOs in the area does not seem equitable as some areas seem to be getting them “free”, and PCSOs in St Albans and Hemel Hempstead have been seen working in pairs; costs should be shared across the board; • Police want PCSOs to support the work of their officers. • There was some disparity on a guarantee that the villages would keep the PCSO longer than the proposed contract of 2 to 3 years. • When funding is cut, quite often it is local neighbourhood police officers that go to save costs. • We need our own dedicated officer; problems which occur are often after 11.00 pm. • Accountability and funding should go together; the role of the PCSO is not as powerful as the proper police officer STANDING ORDERS were resumed. It was RESOLVED to hold a Public Meeting on Thursday 13 March where local residents’ views can be heard. A decision will then be made by the Parish Council. Cllr Beere and members of Neighbourhood Watch agreed to write a flier which would be distributed to as many residents as possible before the meeting. The Clerk was asked to organize a venue and publicise the event. Councillor Maxine Crawley left the meeting to attend another. 182 FINANCE 182.1 Accounts for Payment RESOLVED to approve the attached accounts for payment. 182.2 Moneymarket Investment The interest paid on the Money market investment at 4.6% was noted. 182.3 Request to pay VHMC’s 2008-09 Grant in advance RESOLVED to pay next year’s grant in advance to the VHMC. 183 CORRESPONDENCE 183.1 St Albans City & District Council i) Special Expenses It was recommended that the Finance Committee find out if any monies can be reclaimed in instances where District Council are paid tax by residents of Redbourn, and then villagers pay again to the Precept, ie grasscutting, public clocks, etc. ii) Strategic Housing Land Availability Assessment The Clerk was asked to write to SHLAA indicating that no recommendations were to be made, but that the Parish Council were considering formulating a village plan with the specific purpose of identifying possible areas for the development of affordable housing for people (the young and elderly particularly) living in the village. RECOMMENDATION that a Working Party or the Planning Committee follow this up. iii) Health Matters: Noted. iv) Application for hedgerow removal St Mary’s Church: Noted. 183.2 Hertfordshire County Council i) Travel Plan: Details in the letter were noted. ii) Primary Admissions: Two children had now been allocated places at Redbourn Primary School but 10 children (all from Redbourn) still remained on the Continuing List. The Clerk was asked to write to the Head to see if vertical grouping might create space for the children who remained without places, especially as there was room in the new centre recently created. County Cllr Hill advised that parents should write to Robert Gordon (Chair of the Education Committee) and John Harris (Children, Schools and Families at Hertfordshire County Council). He said he would try to supply the Parish Council with a list of names of those on the Continuing List. iii) Hertfordshire Local Govt Pension Scheme Briefing Note: Noted. District Councillor Hill left the meeting. iv) Ver Meadows Caravan Site: The Clerk was asked to acknowledge that the Councillors were willing to accept the one year trial period for the adjacent field to be used for grazing, although it was against their wishes. However, Councillors wished to suggest that the following conditions be applied: • No structures to be built, even temporary ones • No motor vehicles to be allowed on the site • No fly tipping/rubbish to be allowed on the site • The site should not be extended further. v) Adult Care Services: Noted. vi) Minerals and Waste Development Consultation: It was recommended that Councillors should look at the website (www.hertsdirect.org/wasteplanningconsultation) and let the Clerk have comments before the deadline of 10 March 2008. 183.3 Mrs Gregory: Adult Care Services - Noted. 183.4 Mr D Wrottesley: Helicopter Noise The Clerk was asked to suggest to Mr Wrottesley that he contact Austin Truman. 183.5 Redbourn Museum Trustees of the Museum had requested a change in the wording of Section 3.9.4 of the Lease dated 2 December 1999 which reads “To keep open the demised premises for a minimum of five hours per week once six months of the term has elapsed.” The Trustees would prefer that the “five hours per week” should be on an accruable basis over one year, ie 260 hours per year, which would give them more flexibility during the winter months and allow for unexpected circumstances which might require the museum to be closed for a short period. At present the Museum is open for eight hours per weekend thus easily achieving the minimum five laid down in the agreement. RESOLVED that the proposal by the Trustees be accepted and the Lease changed accordingly. Councillors agreed that more flexibility for opening hours, especially during the winter would be beneficial. Councillors also felt that a new pattern of seasonal opening hours should be confirmed by the museum, and suggested that it should be published on Parish Notice boards, in the Common Round, on the Village Website and in the next Newsletter. It was suggested that a new notice with new opening hours be put up outside the Museum, and the Clerk was asked to invite Peter Hildebrand to the next Full Council Meeting to discuss these suggestions. 183.6 HAPTC: i) Newsletter - noted. ii) Community Contracts and Charters – noted. 183.7 Mr and Mrs Barnes The Chairman had received a letter from parents on the Continuing Interest List for Redbourn Infant School along with a possible 12 other children. The parents were querying the possibility of setting up an action committee for school placements at the local Infant School. It was AGREED that the Parish Council would support this action, and Councillors Schofield and Swendell said they were willing to be involved. The Clerk was asked to write to Mr and Mrs Barnes to confirm this (see Minute 183.2 (ii) above). 183.8 St Albans Association of Parish Councils: Quarterly meetings All Councillors were asked to attend and help the Clerk with refreshments. The meeting is to take place on 22 April 2008. 183.9 Information received and not circulated: (i) District Council Agendas/minutes - noted. (ii) Letter of thanks from VHMC re grant – noted. 184 REPORTS It was RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (7th February 2008) Councillors were asked to note the following: Occurrence of vehicle trespass on Nickey Line Redbourn in Bloom are doing planting in Cumberland Garden There is money in the budget to carry out work to tidy up the entrance to the village Bobby Foods had written to say they are unable to support this work. ii) Planning (11th February 2008) The following reports were noted: iii) Parish Centre Fundraising Working Party (31st January 2008) County has confirmed that funding will be available next year. There will be a meeting with Mr S Maddon on Monday, 17th March – time to be confirmed Meeting arranged with relevant County Officer on 18th March 2008 at 7.30pm Meeting with Architect and Councillors O’Donovan, Bull and Stent will take place on Tuesday 26 February, 9.00 am at the Village Hall. iv) Hertfordshire Highways (27th January 2008) v) Village Hall Management Committee (11th December 2007) The fire alarm has now been ordered. vi) Redbourn in Bloom Horticultural Society (21st January 2008) vii) Redbourn Recreation Centre and Playing Fields Trust (verbal) Cllr Schofield reported that the Annual Art Show, (main fund raising event) would take place over the Easter weekend, and offers of help from other Councillors would be appreciated. 185 CUMBERLAND HOUSE GARDEN i) It was confirmed that there is a water supply in the Garden. ii) It was RESOLVED to accept the recommendation from the Commons Committee that a section of fencing be removed on the southern side to allow access onto the grassed area iii) It was noted that Miller Homes are to inspect remedial works and feedback to be given iv) It was RESOLVED to accept the request by C O’Donovan to install a sponsored bench in Cumberland Garden It was proposed and AGREED that Standing Orders should allow the meeting to continue for a further 15 minutes v) It was AGREED to purchase materials to build a compost bin, and noted that Mike Thain (Redbourn in Bloom) had agreed to carry out the work 186 OTHER BUSINESS (permitted by the Chairman) 186.1 Accident in Ben Austins Graham Tillyer had reported a car accident at the entrance of Ben Austins. He drew the attention of the Council to car parking in the area which he felt caused a visual hazard to drivers. Councillors felt the cars had the right to park if properly licenced, taxed and insured. Mr Tillyer had quoted conditions imposed on parking related to his property but felt these may not apply to the road next to his. They recommended that Mr Tillyer should write to the Planning Department for clarification. 186.2 Damage to Grass Verge in Nicholls Close Mr Mc Callum? of Nicholls Close had reported a problem with vehicles using the grass verge for access and parking in Nicholls Close, and more specifically the driveway to number 35 as an access onto the verge. This had resulted in the water service to numbers 35 and 36 having to be repaired three times by Three Valley Water over the last five years because of resultant damage to the stop cock or pulling the water service off the water main. He was requesting that some wooden bollards, similar to those along Lybury Lane, be placed in this area to stop vehicles accessing the verge from his driveway and causing more damage. Councillors felt that in other areas in St Albans (ie Batchwood Drive) similar problems had been resolved with bollards. The Clerk was asked to write to St Albans District Council to see if this could be arranged for Nicholls Close, and also to write to the resident and inform him of this action. Councillor Swendell said that this problem was happening in many areas and there was to be a District meeting shortly to try and find a solution for the parking situation. 186.3 Dog Litter Bin for Cumberland Gardens The estimate for a dog litter bin in Cumberland Gardens from TBS Hygiene Ltd for £230.40 was agreed. The Clerk was asked to order one. 186.4 Development Economics Study Workshop Details relating to the above workshop, to be held 10 March 2008, were noted. 186.5 Dog Mess An e-mail from Anita Siddle expressing conceren about dog mess in the village was noted. Councillors asked the Clerk to • write to the Dog Warden at the District Council to flag the problem and ask them to ensure that the dog bins were emptied regularly; • publicise the problem in the next Newsletter, and remind dog owners to clear up after their dogs and be more considerate to members of the public, especially those with children; • contact Mrs Siddle and inform her of the action the Council is taking in response to her e-mail. 186.6 Parish Centre An e-mail received from The Open Spaces Society had been received with a number of queries about the proposed Parish Centre. Councillors agreed that this should be followed up by the Clerk on her return from holiday. 186.7 Invitations to the Fairtrade Fortnight (SADC) Invitations to attend the above event were distributed amongst members. 186.8 Closing of M1 The motorway was to be closed over the weekends of 7th/8th March (Junction 8) and 15th/16th March (Junction 9). The Clerk was asked to confirm this with Balfour Beattie Skanska and to clarify what steps had been taken to notify the public (signage, press releases, notices, etc) and to determine what procedures were in place to deal with accidents and recovery of vehicles bearing in mind potential gridlock situation in Redbourn. 186.9 Cumberland House (i) A 40th birthday had been held in a marquee at the above residence. Environmental Health received many complaints about nuisance from loud music and visited the venue accompanied by police. Councillor Swendell confirmed that as it was a private party no planning permission was required to erect the marquee. The Clerk was asked to write a tactful letter to the family concerned, asking that if any future events of this nature are held, due consideration should be given to residents in the neighbourhood. (ii) The Clerk was asked to write to the Enforcement Officer as there is a suspicion that a business in being run from this property, and damage is being done by vehicles going across to the Common to gain entry and exit to the gates. The Clerk was also asked find out if business rates are being charged. 186.10 Election of New Council Members to Committees It was RESOLVED unanimously that Cllr Roger Gray be elected to serve on the Commons Committee, and Cllr Elaine Warren be elected to serve on the Planning Committee and the Commons Committee. 187. Date and time of Next Meeting: 20th March 2008 The meeting closed at 10.15 pm. Signed……………………………………………………… Date……………………………………… Minutes are draft until signed. Return to the top of the page REDBOURN PARISH COUNCIL REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 20th March 2008 at 7.30 pm in Redbourn Village Hall PRESENT: Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, J Lowen, Mrs M Maynard, C O’Donovan, R Stent, A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Barry Welch (Neighbourhood Watch) and four members of the public APOLOGIES: Councillor Mrs E Warren 188 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society 189 NOTIFICATION OF OTHER URGENT BUSINESS Scout Fair: request to hold fete on Common 190 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 21st February 2008 be signed as a true record. 191 FUNDING OF PCSO RESOLVED to suspend Standing Orders to permit Barry Welch, Neighbourhood Watch to speak. Points raised by Barry Welch • Whole of village consulted over whether the Parish Council should contribute towards a PCSO • Overwhelming response in favour • A vote against partially financing a PCSO will be a vote for the deterioration of quality of life in the village Standing orders were resumed The following points were raised by members • Vote against funding PCSOs would be tantamount to reneguing on Parish Council’s responsibility and it would be partially responsible for any rise in crime which may occur • PCSOs have not reduced crime in the village – crime has increased • The Flanagan Report recommends that funding for Southern forces such as Hertfordshire should be reduced and the extra money put into the Northern Forces which appear to have a greater amount of serious crime - if we do not have a PCSO or a uniformed presence in the village (irrespective of their powers) if the Flanagan Report is implemented the first thing to go will be the fully trained neighbourhood officer and we would have no representation • Annual cost would be £7,150 • No provision has been made in this year’s budget – if the vote is in favour it will be necessary to borrow this year’s contribution from one of the budget reserves and precept for a double payment next year • A recent leaflet from the Police states that one of its four priorities is to ensure that neighbourhood police officers and PCSOs are visible in our communities. This does not equate with our being asked to partially fund a PCSO • Parish and Town Councils are the only tier of government which is not rate capped – increasing our budget to fund a PCSO will set a precedent and District and County may well ask us to pay for services as a means of supplementing their budgets • If Redbourn does not agree to this proposal it will receive half cover – we are being asked to support additional cover which will lead to us receiving greater support per head of population than either St Albans or Harpenden • If the Parish Council agrees to pay for PCSO following conditions should be laid down i) Preference for Alli Dewer as our PCSO ii) Future increases in costs should not be in excess of the rate of inflation iii) Contract should be for two years with a six month get out clause iv) The PCSO should spent the majority of his/her time in Redbourn and should only be withdrawn in extreme emergencies Having been duly proposed and seconded it was RESOLVED that this Parish Council should partially fund a PCSO. The vote was six in favour, five against. No provision for funding a PCSO has been made in this year’s budget. This matter will be discussed at next month’s meeting. 192 FINANCE 192.1 Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be approved. The Chairman noted that Pauline Allcroft had covered the Clerk’s duties whilst she was on holiday. The Parish Council wished to place on record its thanks for the efficient way in which she had carried out these duties. Pauline has said she will be available to work extra hours from July onwards. 192.2 Moneymarket The Moneymarket interest from March to February was 4.6%. 193 CORRESPONDENCE 193.1 St Albans City & District Council i) Training on the Revised Code of Conduct: 27th March 2008 Councillor Maynard and the Clerk are to attend District Council training on the Revised Code of Conduct. ii) District and Parish Council Engagement The District Council is proposing to replace the Joint Parish Liaison meetings with a twice-yearly conference which will feed into the Council’s planning process and allow for actions and recommendations to be taken forward by the various partner councils. The first conference will explore Charters. The Chairman and Clerk are to attend a meeting to discuss the conference. 193.2 NATS: Consultation on proposed changes to airspace A consultation is taking place on proposed changes to airspace over parts of London, southern and eastern England. This airspace is called Terminal Control North (TCN) and is amongst the most complex airspace in the world. Redbourn is beneath the TCN region. Information is available on the NATS website www.nats.co.uk/TCNconsultation. Copies of the Consultation Document and leaflets are being placed in main libraries. The District Council is holding a meeting on 9th April at 9.30 to explain the implications of these proposals. The Clerk to ascertain whether Parish Councillors may attend. Consultation ends on 22nd May 2008. 193.3 The Standards Board: Newsletter March 2008 Key features of the changes are: • Standards committees, chaired by an independent member, will be responsible for receiving allegations in relation to the Code of Conduct. They will also decide whether any action needs to be taken. This is referred to as “local assessment” • Where the standards committee decides action is needed, the cases will be passed to the local monitoring officer for investigation, or for any other action the committee feels appropriate • Standards committees will be responsible for reviewing any request from a complainant • The Standards Board will be responsible for supporting and monitoring local arrangements and for carrying out investigations which cannot be done locally • Standards committees will be have an independent chair and at least three independent members and at least three parish or town council representatives. 193.4 Hertfordshire County Council i) Road Closures A length of Hemel Hempstead Road, Redbourn from its junction with Gaddesden Lane south westwards to its junction with B487 Redbourn Bypass, a distance of approximately 300 metres, will be temporary closed (except for access) between the hours of 9.30 and 3.30 (Mondays to Fridays) fro up to two days sometime during the period 1st April and 2nd April 2008. A length of Lybury Lane, Redbourn, from its junction with Chequers Hill, Flamstead south eastwards to its junction with Hilltop, Redbourn (approx 2580 metres) will close between 7.30 and 5 pm (Mondays to Fridays) for up to two weeks, sometime during the period 10th April and 9th October 2008. 193.5 Stop Stanstead Expansion It was agreed that Carol Barbone, Campaign Director, should make a presentation to Redbourn Parish Council, at its meeting in May. 193.6 Cawleys: Increase in Landfill Tax The Parish Council pays for a skip at St Mary’s churchyard which is hired from Cawleys. Landfill Tax increases on 1st April by just over 33%. From 1st April the hire of a 1100 ltr Eurocart will increase by £1.92 per cart and a rear end loader by .84p per cubic yard. 193.7 East of England Regional Assembly The East of England Regional Assembly recently submitted the draft RSS Single Issue Review on Planning for Gypsy and Traveller Accommodation in the East of England to Central Government for consideration. The document is available on www.goeast.gov.uk. The Government are inviting views on the draft policy. The consultation period ends on 16th May. 193.8 Hertfordshire Association of Parish and Town Councils: Newsletter Parish and Town Councillors and Officers are invited to attend a seminar at the Police Headquarters on either 22nd or 29th April. The Clerk to ascertain whether there are still vacancies on the seminar. 193.9 Campaign to Protect Rural England: Village of Year Competition RESOLVED that the Parish Council should organise the Competition entry. The Clerk to ask Councillor Warren if she would be willing to organise the entry. Councillor Windle said she would be willing to assist with the entry. It was felt that it may be worth setting up a working party of three people to organise the entry. 193.10 Redbourn Village Museum The Clerk to invite Peter Hildebrand to attend the April meeting of the Parish Council. 194 REPORTS RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces held on 6th March 2008 – the Clerk reported that she had attended a meeting at Harpenden Town Council when it was agreed that Jim Bennie, St Albans District Council, would arrange an on-site meeting with Balfour Beatty, St Albans District Council and Redbourn Parish Council, to discuss works on the Nicky Line. The Clerk to invite Mrs Keeley to attend the next Commons meeting to discuss the works on the Nicky Line. The firework display will be held on 8th November. The Clerk to place an order with Fantastic Fireworks. ii) Planning held on 3rd March 2008. iii) The District Council is carrying out a Strategic Housing Land Availability Assessment and has asked Parish Councils to identify land suitable for development. A working party has been set up to identify parcels of land which the Parish Council wishes to protect. The first meeting is to he held on 7th April. All councillors are welcome to attend. The following minutes were noted i) Redbourn Village Hall Management Committee – 12th February 2008 iv) Redbourn in Bloom Horticultural Society: Preparations for entry into Anglia in Bloom are well in hand. A talk by Rosamund Wallinger on “Gertrude Jekyll and her place in Garden History” is to be held on 9th April. Open Garden weekend to be held in 28th-29th June. Anyone interested in opening their garden should contact Rita Green v) Redbourn Recreation Centre and Playing Fields Trust Mary Taylor has resigned from the Committee. Brett Stuart has moved out of the village and has not attended any meetings for the past six months due to work commitments. Additional Directors are being sought. There are now only four active members. Councillor Warren has been co-opted and has some very good ideas for marketing. Inger Cooper has informed the Committee of her intention to resign next year. Inger is an important member of the Committee, she acts as Treasurer, supports the Manager and also acts as gardener. Roy and Brenda Whyman have planted out, and are looking after, the garden by the Bowling Green at the Centre and the clerk was instructed to write and thank them. The Centre is breaking even at the moment but the Treasurer is budgeting for a deficit next year. Redbourn is the only Centre which does not obtain any financial support from the District Council. District Councillors were asked to make representations for financial support – members felt that support should be given for the Kids Camp as all the other Kids Camps in the District are supported by the District Council. The three District Councillors, Sheila Burton, Portfolio Holder for Leisure, and the Chairman of the Parish Council Finance Committee, are to be invited to attend the Committee meeting at the Recreation Centre which is to be held on 3rd June. The profits from the Easter Arts and Crafts Show are to be used towards providing equipment for older children. 195 Play/Sport Provision for Older Children/Teenagers Members of the Recreation Centre and Playing Fields Trust Committee were considering financing a play wall at the Centre but this has now been discounted as it would have to be maintained by the Centre but would not bring in any additional income. Members have suggested a basketball initiative, perhaps basketball coaching. Other suggestions would be welcome. The Chairman asked members for ideas for equipment which could be placed at Long Cutt or Flamsteadbury Lane Play Area. One members reiterated previous requests for goal posts at Flamsteadbury Lane Play Area. A single Basketball net could also be placed on site. This matter is to be discussed at the next meeting of the Commons Committee. The Clerk to ask Paul Sands if he has any information on informal play equipment which is popular amongst teenagers. The Clerk to seek advice from other Parish Councils. 196 Cumberland Garden The dead wood over the entrance to the Cumberland Garden should be removed. It was agreed that Councillor Swendell should investigate sourcing a wooden name plaque for the garden. Redbourn in Bloom has made suggestions for planting. In Bloom members have provided snowdrops which have been planted in the garden. Mike Thain has agreed to act as co-ordinator for volunteers and is willing to construct the compost bins. The Parish Council to purchase the materials. At a previous meeting it was agreed that someone should take overall charge of the garden. Councillor Warren has said she would be willing to do this if no one from Redbourn in Bloom is willing to take on this responsibility. Members felt that perhaps Councillor Warren, Mike Thain and Barbara Corbett could act jointly in this role. Councillor Swendell said that at least six volunteers are needed to open and close the gardens. One volunteer has already withdrawn for health reasons, another may not be able to continue due to work commitments and another is concerned that if there are insufficient volunteers the burden on the remainder would be too great. Members were asked to find additional volunteers. Miller Homes has agreed to repair the lights and subsidence to the footpaths. 197 Parish Centre Notes on a meeting with the Architect were circulated. One member expressed concern at the cost of the proposed building. 198 OTHER URGENT BUSINESS (with the permission of the Chairman) 198.1 Scout Fete RESOLVED that permission be granted to Redbourn Scouts to hold a Fete on Redbourn Common on 28th June 2008. The meeting closed at 8.50 pm Signed………………………………….……………………………………………………… 17th April 2008 (Chairman) Minutes of the Parish Council held on Thursday, 13th December 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) L Beere, A V Bull, Mrs M Crawley, R Gray, J Lowen, C O’Donovan and A E Swendell IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council APOLOGIES: Councillor R Stent, Mrs M Maynard and Mrs V Windle 138 Declarations of interest Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 139 Notification of Other Urgent Business 139.1 Missing Road Signs: reason for urgency – missing road signs pose a danger to motorists unsure of destination 140 Minutes of previous meeting RESOLVED to approve and sign the minutes of the full Council held on 15th November 2007 141 FINANCE 141.1 Accounts for payment RESOLVED to approve the attached accounts for payment. 142.2 Moneymarket investment The moneymarket investment was noted. The Chairman of Finance reported that next month’s interest should be in the region of 5.5%. 142.3 Report from Chairman of Finance A draft budget has been drawn up based on discussions at the November Finance Committee meeting, recommendations from the Commons Committee and the Salary Review Committee. The budget will be re-discussed at the January Finance Committee meeting after which a final draft version will be presented to the Full Parish Council Meeting. The draft budget includes a provision for all requests that have been made to date. The Chairman has provisionally increased the Precept by 4.9%. The draft budget shows a deficit of c. £5,300. When the draft budget is reviewed it will be necessary to either reduce some provisions or increase the Precept by more than 4.9%. Whilst it may be considered reasonable to increase the precept slightly, all new projects should be evaluated and a decision made as to whether they should be phased in over a number of years or alternatively grants should be sought to finance some of them. The three projects which would lead to a budget deficit are (a) refurbishment of the path on the Common. To complete refurbishment of the path would cost £5,500 vs the provision of £2,000 which has been placed in the budget in previous years, (b) older children’s play equipment - £1,000 and (c) Bus Shelters - £2,000). It was noted that the Parish Council has a difficult balancing act between fulfilling its obligations as a statutory body and grant aiding village organisations. Members stressed the importance of assisting village organisations which are manned by volunteers and have an important part to play in delivering facilities for the village. 142.4 Proposal for Grant to Village Hall RESOLVED that this Parish Council agree to a grant to the Village Hall of £3,500 to be allocated from 2008/9 budget. 142.5 Report on VAT The following points were raised: • Some confusion over definition in VAT documentation vis a vis use of word “charity” in relation to village hall • Clarification received from HMRC suggests (but not conclusively) that the building (with the exception of certain parts) will be zero rated • It is the responsibility of the project manager/builder to decide how to apply VAT to any building they construct. They also presumably take the liability if they make an incorrect judgement • Guidance unclear as to whether the whole building would be zero rated • As the offices are not available to the community at large they would not be zero rated • Unsure whether VAT is payable on hiring fees The Chairman of Finance agreed to write to HMRC highlighting how the proposed Parish Centre will be treated from a VAT perspective. Councillors O’Donovan and Bull are to review the building and determine which elements are “for community at large”. HMRC Public Notice 708, section 15, highlights how apportionment splits should be made. The Chairmen of Finance and the Parish Centre Development Committees are to meet the Project Manager/Builder as soon as possible, before a formal quote is submitted, to discuss these issues. The Clerk to write to the VAT office and ascertain whether the Parish Council is able to reclaim VAT on the non zero rated sections of the building. 143 PARISH CENTRE 143.1 Current position The Parish Centre Development Committee has approved the revised drawings for slightly larger ladies toilets. He advised that if the slab level were to be raised by 1/2m this would significantly reduce the costs. The Parish Centre Committee discussed this at length but agreed that in view of the consultations which had taken place with the residents of South Common, who were unhappy with the height of the building, it would be wrong to increase the slab level. Members agreed with this decision. 143.2 Schedule of costs The schedule of costs was noted. 143.3 Letters of Support Letters of support for the project were received from Redbourn Junior School, Redbourn Infants School, St Mary’s PCC and the Youth Club Management Committee. Open Spaces has informed Defra that it has no objections to proposals. 143.4 Youth involvement It was agreed that a working party be set up to encourage youth involvement in planning facilities at the Parish Centre. To comply with guidelines for the Youth Opportunities Capital Project Grant young people aged between 13 and 19 (preferably some disadvantaged) must be involved in the project. Survey forms have been compiled and some were completed at St Luke’s Consultation Day but only one young person was from Redbourn. Margaret Corley, Paul Sands, Elaine Warren and Councillor Crawley expressed a wish to join the working party. It was agreed that Councillor Crawley should speak to Year 6 at the Junior School. 144 REDBOURN TRAVEL PLAN A copy of the Travel Plan was circulated to members. The Vision is as follows • Sustainable modes of travel become a more realistic alternative to the car whilst all residents of Redbourn have good access to village facilities and services, and to the key destinations used by residents • The transport system is safe and secure for all users, especially for those choosing more sustainable modes of travel such as walking, cycling and public transport, and that these alternatives are given priority where it is feasible to do so • The environment in Redbourn is enhanced, with streets kept green and tidy, to ensure that the rural character of the village is appreciated by local residents and those that pass through or visit the village The plan has strategies for walking, cycling, passenger transport, traffic management, safer routes to school and street lighting. The Chairman expressed concern that the Plan was too strategic and was weak on implementation, particularly on how to improve public transport or encourage cycling. The Clerk to • Inform Hertfordshire Highways that any prospective path from the village should be extended to Aubrey Lane • Request a timetable for the works outlined • Reinstate Travel Plan working party (to include the original members of the community and representative from Hemel Hempstead Road) to meet quarterly to monitor progress of actions • Suggest that £20,000 being held from the development in Lybury Lane be used for crossing on the Common • Inform Hertfordshire Highways that the Plan should have clear proposals for improving public transport and improving cycle paths – particularly path to St Albans which is unsafe for cyclists and pedestrians Councillors Swendell, Schofield, O’Donovan and Bull agreed to join the working party. RESOLVED that this Parish Council officially adopts the Redbourn Travel Plan It was noted that the Travel Plan is an evolving document and changes may be incorporated as and when the need arises. CORRESPONDENCE 145 St Albans City & District Council 145.1 Emergency Call Out Service A letter expressing concern that the Emergency Call Out service is inadequate was noted. 145.2 Report on first Annual Community Conference A report on the first Annual Community Conference was noted. 145.3 Briefing on Sheltered Housing Review A representative from the District Council is to attend a future meeting to discuss the current position on the Sheltered Housing Review. A member expressed concern that the residents of Gertrude Peake were not given sufficient information or time to enable them to make a considered decision on whether sheltered housing should be transferred to a housing association. 146 Herts County Council: Grazing of horses on land adjacent to Ver Meadows County confirmed that there are no plans at present to increase the number of pitches on the Ver Meadows Site. The aim of permitting horse grazing on the site was to maintain the area in a reasonable condition and accommodate the needs of a tenant who required grazing for his ponies. Should the gypsy be offered the land for grazing there would be stringent conditions imposed and the Parish Council could be involved in setting the conditions. County confirmed that the allocation of gypsy sites is subject to planning permission and would not be influenced or materially affected by granting permission to graze this land. Members doubted this and the Clerk was instructed to reiterate the Parish Council’s concerns at the proposal to permit the grazing of horses. 147 Redbourn Public Tennis Club Members noted that the Tennis Club has applied to join Lawn Tennis Association. 148 Hertfordshire LAA/VCS Liaison An invitation to attend “My Herts LAA” Conference on 24th January 2008 was noted. 149 Hertfordshire Association of Parish and Town Councils 149.1 Subscriptions: There will be a 3% increase in the rate of subscription for 2008/9 149.2 Quality Parish and Town Councils The Clerk to complete the consultation on Quality Parish and Town Councils. 149.3 Newsletter: noted 149.4 Grant The Parish Council has been awarded a grant of £351.75 for computer software. 149.5 Launch of “Engage” on 22nd January An invitation to attend the launch of “Engage” was noted. 150 Hertfordshire Police Authority: Policing Plan 2008-11 The Policing Plan for 2008-11 was noted. 151 Information received and not circulated St Albans DC Agendas/Minutes, Wheathampstead Newsletter. 152 REPORTS RESOLVED to adopt the following reports (i) Common Footpaths and Open Spaces (6th December 2007) RESOLVED to remove the seat on the corner of Lords Meadow Crouch Hall Lane for a period of six months and to monitor the situation regarding anti social behaviour. If complaints are received from the public regarding the removal of the seat the situation will be reassessed. (ii) Finance Meeting (28th November 2007) (iii) Parish Centre Development Meeting (6th December 2007) (iv) Firework Working Party (22nd October 2007) Members congratulated Councillor O’Donovan and the Firework Working Party for the excellent firework display. £2000 has been allocated to local organisations from the profits of the event. Consideration is to be given to financing a new flag from the profits and this is to be placed on the agenda for the next Commons meeting. The following reports were noted i) Village Hall Management Committee (9th October 2007) ii) Redbourn In Bloom A successful Quiz Night was held recently. Plans for new brick planters outside Nine Lives and opposite the Fire Station, to replace existing wooden planters were circulated. RESOLVED to accept the plans. The Clerk to obtain quotations for the work which is to be financed by Redbourn in Bloom. iii) Redbourn Recreation Centre and Playing Fields Trust Elaine Warren attended the Stakeholders Meeting and may join the Committee. Consideration is being given to drawing up a Forward Plan for the Centre. Steve Pullinger is investigating funding for new projects at the Centre. 153 Other business 153.1 Road Signs The Clerk to inform Brian Peers that the followings signs need replacing • Harpenden Lane – opposite Ver Road turning • South Common • Tassell Hall – at junction with Lybury Lane • Lamb Lane • Long Cutt 154 Questions from the Public No members of the public were present. 155 Resolution RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw. 156 Old Station Yard: East Redbourn RESOLVED to reject the suggestions made by the District Council. 157 Date and time of Next Meeting The next meeting will be held on Thursday, 17th January 2008, at 7.30 pm in the Council Chamber. Signed …………………………………………………………………………. Date………………………………… Return to the top of the page REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 18th October 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) L Beere, A V Bull, Mrs M Crawley, K Maidment, J Lowen, Mrs M Maynard, C O’Donovan R Stent and A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council APOLOGIES: None 84 Declarations of interest Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre Redbourn Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor R Stent Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 85 Notification of Other Urgent Business 85.1 Invitation to Challenge Award on 1st November 86 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 20th September be signed as a true record. 87 Co-option of Parish Councillor Four very good candidates had applied for the vacancy on the Parish Council following the resignation of Councillor Cardy. Roger Gray received the majority aggregate votes in the ballot. RESOLVED that Roger Gray be co-opted onto the Parish Council. Councillor Maidment reported that he was moving out of the village and would be resigning as a Parish Councillor. He was informed that he should formally write to the Chairman of the Parish Council tendering his resignation. The Clerk was instructed to ask the three unsuccessful if they would wish to be considered for the post. The Clerk reported that it would be necessary to post a notice advertising the vacancy before the post could be filled. 88 VARIATION OF ORDER OF BUSINESS RESOLVED to vary the order of business and discuss VAT on the proposed Parish Centre. 89 VAT A paper outlining Councillor’s Lowen’s discussions with HMRC was circulated. It is difficult to form a 100% conclusion as the VAT officer has not fully answered the questions. It would appear that village halls/parish centres are VAT exempt although it is unclear at this stage whether the VAT will have to be paid on part of the building. This should be clarified once a response is received to the additional questions which have been submitted. It is up to the builder/project manager to decide whether VAT will be levied on the Parish Council and this should be discussed at an early stage. It is important that he is given all the relevant evidence to show that the building is for the benefit of the community. Councillor Lowen left the meeting. 90 Finance 90.1 Accounts for payment RESOLVED that the accounts on the attached schedule be paid including an invoice from Greenbarnes for £242.94 for polycarbonate for the noticeboards. 90.2 Moneymarket investment The moneymarket investment was noted. The Chairman of Finance had expressed his concern at the low interest quoted for November and agreed to contact HSBC regarding this. 90.3 External Auditor’s Certificate and Opinion The External auditor has reported as follows: “On the basis of our review, in our opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.” He has reported that the Council’s fidelity guarantee insurance cover is considered to be low in view of the levels of income and bank account balances and advised that the level of cover should have been approximately £534,000. The Clerk had obtained a quotation from Allianz for increased fidelity guarantee cover. The Parish Council had decided not to increase the cover as there are sufficient safeguards in place to protect the Council finances. 90.4 Internal Audit Service Dacorum Borough Council may not offer an Internal Audit service for 2008/9. If this is the case the Council could consider using RBS Solutions who carry out internal audits for a number of councils in the country, including Wheathampstead and Colney Heath. 91 NORTH COMMON The proposal by Peter Fox to return part of the road through the Cricket pitch on North Common to Common land was referred from the Commons Footpaths and Open Spaces Committee to the main Council. Members felt an issue of the importance should be dealt with by the full Council. A report from Peter Fox outlining his proposal was circulated. Members agreed that before taking this issue any further the Parish Council should ask Hertfordshire Highways whether it would be possible to stop of a public highway. The Parish Council liaison officer had recommended that this advice be sought from Stuart Walmsley. If necessary, he would take advice from the County legal department. RESOLVED that a letter be written to Stuart Walmsley seeking advice on whether it would be possible to close and take up the tarmac on part of the road on North Common and return it to Common land, what procedures should be followed and the likely costs of doing so. RESOLVED that a letter be sent to Hertfordshire Police requesting a traffic survey be carried out to ascertain the feasibility of this proposal, in particular whether it would be safe to increase the traffic at the Jolly Gardener junction with the Hemel Hempstead Road. 92 Horse Grazing on field adjacent to Ver Meadow A substantial amount of rubbish has been dumped in the field adjacent to Ver Meadows. The lock on the bollard at the Harpenden Lane entrance has been cut to provide illegal access. County was considering leasing the field to Ver Meadows residents for grazing of horses as it was felt that this would act as a deterrent to further dumping. The Commons Committee objected to this proposal which it felt was tantamount to rewarding illegal behaviour. Members were concerned that if the travellers have a legal right to use the land they may use it to house visitors’ caravans when there is a christening, wedding or funeral on the site. Furthermore, once the land is in use by the travellers it would be a step nearer to using it to expand the site to provide further pitches. A letter of objection to this proposal has been sent to the Gypsy Section. 93 PARISH CENTRE 93.1 Current Position The asbestos survey has been received. Materials with scores of 10 or more are regarded as high risk, 7 to 9 are medium risk, 5 to 6 are low risk and 4 or less are very low risk. The safe received a score of 2 with a recommendation that when disposing of the safe HSE guidelines for the disposal of hazardous waste should be followed. Everything else in the building had a 0 score. The Architect has drawn up plans for building regulations. Some slight internal alterations were recommended and Councillor O’Donovan has agreed to contact the Architect about these. The regulations for works on common land changed from 1st October and the completed application which was about to be submitted cannot be used. It is understood that the application should be made under Section 38 of the Commons Act 2006. The Act states that it is possible to have land deregistered if it had a building on it when it was registered under the 1965 Act. The Clerk is seeking advice from the County Council on this matter. It was agreed that the application under Section 38 should be completed pending advice regarding the de-registration of the land. It may be that both applications could run together. 93.2 To note schedule of costs The schedule of costs was noted. The invoice for the asbestos survey should be added to the costs. 93.3 Herts County Council: accessing Youth Capital Fund The Clerk was instructed to contact Peter Hosier, Youth Service Manager, regarding funding from the Youth Capital Fund. Councillor Stent and the Clerk attended a Funding Fair on Wednesday and visited a number of stands offering advice on funding. The Awards for All representative said an application could be made for the kitchen at the Centre. 50% of applications for Awards for All are successful. The maximum amount is £10,000. The Parish Council is advised to submit the application a few month’s before the kitchen would be installed as there is a time limit for spending the grant. There is a Community Building Fund which awards grants of £250,000 which looks promising. The applications are very complicated and it would be necessary for a dedicated person to complete the bid. Members wondered whether someone could be found in the Community who would be willing to do this. Some organisations use a professional person to complete the bids. CORRESPONDENCE 94 St Albans City Council 94.1 Speed Reduction in Hemel Hempstead Road A meeting was held today with the Clerk, Councillor Swendell and two officers from Hertfordshire Highways. Concern was expressed that the Parish Council has received no current information on the Redbourn Travel Plan. Hertfordshire Highways thought a copy of the completed Report had been sent to the Parish Council. The Clerk confirmed that it had not been received. The officer agreed to forward the Report which contains an analysis of the work carried out and the proposals agreed by the Travel Plan Forum. The Plan should be approved by the Parish Council. The officers confirmed that the parking restrictions in the High Street should be completed by the end of this financial year. The crossing in the High Street/traffic calming measures in Lybury Lane are being held in abeyance pending the release of funding and the completion of works on the Ml. The works should be completed by the end of the next financial year 2008/9. A letter confirming this will be forwarded to the Parish Council. It was noted that £20,000 S106 monies from the development in Lybury Lane is being held by Hertfordshire Highways for traffic calming in this area. A petition containing approximately 70 signatures has been received regarding speeding in Hemel Hempstead Road. Before anything can be done about the speeding, evidence has to be collected to prove that there is a problem. If it is proved that cars are travelling in excess of 40mph County has an obligation to take action. Members said that information was collected on speeding in certain parts of the village as part of the Travel Plan. It was not clear whether Hemel Hempstead Road was included in the survey. A member noted that planning permission for a car park at Ver House had been refused. The car park had been built in the Conservation Area without planning permission. Complaints had been received from neighbours regarding the extent of tree/shrub clearance works which had been undertaken without permission. A retrospective planning application was refused. It was noted that a number of cars could be displaced which would increase parking problems in the village. The Chairman left the meeting and the Vice Chairman took the Chair. 94.2 Adoption of Brooke End Westbury Homes has been acquired by Persimmon Homes. There is a problem in one of the foul sewer lines which requires further attention. Once this problem is remedied Persimmon Homes should be in a position to complete the highways agreement subject to any remedial work required by Hertfordshire Highways. Completion of the Section 104 and 38 on the Brooke End development will allow completion of the agreements for Silk Mill Road and Mulberry Close to go ahead. 95 Hertfordshire County Council 95.1 Pension Scheme Briefing Note A pension workshop is being held on Tuesday, 30th October. 95.2 Temporary Closing of Hogg End Lane/Punch Bowl Lane Hogg End Lane/Punch Bowl Lane will be closed for 11 weeks between 19.10.07 and 21.12.08 to enable bridge and carriageway construction works to take place. 96 Hertfordshire Highways: Parking outside 93 Tassell Hall Mr Walecki has agreed to meet Councillor Swendell to discuss parking problems outside 93 Tassell Hall. 97 Centrebus: Changes to Service 35 The Commercial Director of Centrebus has confirmed that the peak time service before 9am and after 3pm has not changed. Service 35 which previously provided a service between 9am and 3pm every hour between Lybury Lane and St Albans has been withdrawn. Together with service 34 this provided a half hourly service off peak. An hourly off peak service now remains between Redbourn High Street and St Albans with Lybury Lane no longer served by a direct service to St Albans. This business decision was taken because the route was uneconomic. The changes were made after a lengthy consultation with Hertfordshire and Bedfordshire County Council. The Company said that County Councils are their point of contact and County should inform Parish Councils of changes. It was noted that Centrebus is now using a larger bus on Wednesdays to accommodate people travelling to St Albans market. The Clerk was instructed to inform County that an hourly bus service is not sufficient to meet the needs of Redbourn residents. If County has insufficient funds to ensure the provision of a good bus service it should apply for government funding. It is important that rural services are maintained and bus companies should be grant aided so that rural routes are kept running. 98 Redbourn Care Group: Replacement minibus The Redbourn Care Group ordered a new minibus but when it arrived it was the wrong specification and was therefore refused. The replacement minibus should arrive in January 2008. 99 Mr Burden: Removal of tree in Rickyard Meadow A self set tree in Rickyard Meadow is damaging the path. The Clerk was instructed to forward the request for its removal to the District Council for attention. 100 Defra: Ways to tackle climate change A copy of “Ways to tackle Climate Change” has been received. The guide offers advice on how parish and town councils can play a substantial role in the drive to combat and mitigate climate change. The guide is available on line at www.defra/environment/climatechange/uk/publicsector/index.htm. A member reported that the local butcher was considering replacing his plastic bags with canvass bags which could be re-used. It was agreed that an article should be placed in the Newsletter encouraging people to take steps to tackle climate change. 101 Standards Board: Newsletter A copy of the September newsletter was noted. 102 Hertfordshire Association of Parish and Town Councils The following information was noted • Newsletter • Financial update Accounts and Audit Regulations – Accounts for 2008 must be approved by the Parish Council by 31st July 2008, thereafter accounts must be approved by 30th June 2008. • Guidance to Licensing Act • Valuing Volunteers • Hertfordshire Conference – it was agreed that the Clerk should attend the Hertfordshire Conference on 6th November • NALC Annual Report 103 St Luke’s School: Invitation to take a stand at St Luke’s Information/Consultation Day on 28th November, 10am to 6pm RESOLVED to participate in St Luke’s Information/Consultation Day Councillors C O’Donovan, A V Bull and Mrs M Maynard agreed to man the stand. Councillor Windle agreed to draw up a questionnaire seeking the views of young people on what they would like to see at the proposed Youth Centre. This information is necessary to access funding streams. The questionnaire could also be given to the top stream of the Junior School. 104 Information received but not circulated: Agendas/minutes from District Council, Letters of thanks for grants from Recreation Centre/Tennis Club/Museum REPORTS 105 RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (4th October 2007) Councillor O’Donovan held an on site meeting with Countryside Management Services to discuss a revised management plan for the Common. This will be available for discussion at the next Commons meeting. CMS is carrying out some hedge laying and hedge planting to thicken areas near Ver Meadows. A trench has been dug to prevent travellers accessing the Nicky Line off the By Pass. A substantial bollard is to be manufactured for the Harpenden Lane access. Post and rail fencing is being installed near Ver Meadows and the Kane Haulage site. The Clerk was instructed to inform the contractor that when the path on North Common is re-laid, the additional width should be near the road wherever possible. If the works cannot be completed before 3rd November they should not be started until after that date. Roy Titchmarsh has expressed concern at the state of the Nicky Line and, in particular, the area at the corner of the Hemel Hempstead Road entrance to the village which was planted by Redbourn in Bloom and has been destroyed by the motorway works. He has offered to liaise with the contractors to ensure that the area is reinstated. Members agreed that he should be given authority to do this on behalf of the Parish Council. The Clerk was instructed to inform the Chairman of Redbourn in Bloom of this decision. ii) Planning (8th October 2007) The meeting held on 8th October was inquorate. RESOLVED to ratify the decisions taken by the Planning Committee. iii) Parish Centre Development and Funding Committee (13th September 2007) iv) Firework Working Party (17th September 2007) The following reports were noted i) Village Hall Management Committee (10th July 2007) ii) ii) Redbourn in Bloom RESOLVED to approve Redbourn in Bloom’s proposal to replace wooden planters with brick planters. Designs will be submitted to the Parish Council in due course. iii) NHS Health Committee Councillor Swendell represents the District Council on the Overview and Scrutiny Committee for Health. One of the most urgent problems that need addressing is the cleanliness of hospitals in West Herts which were ranked in the bottom ten in the list of hospital trusts. Problems are exacerbated by the way in which finances are apportioned. More money is spent per head of population in the North, Wales and Scotland than is spent in the South and Eastern Region. iv) St Albans and District Association of Parish Councils 106 CUMBERLAND GARDEN The agreements have been signed for Cumberland Garden. 107 CHURCH END TELEPHONE KIOSK Following a discussion on whether the telephone kiosk in Church End should be removed it was agreed that not everyone carried mobile phones and steps should be taken to ensure that the phone was repaired. This was thought to be particularly important as there is a play area nearby in East Common. The contractor has been instructed to cut back the trees around the box and the Clerk was instructed to write to British Telecom requesting that the telephone be repaired. OTHER BUSINESS 108 Invitation to Challenge Ceremony at Redbourn Infants School Councillor Bull, O’Donovan, Windle and the Clerk agreed to attend the Challenge Ceremony on lst November. Redbourn Infants and Nursery School is the first Infant and Nursery School in Hertfordshire to achieve the prestigious NACE Challenge Award for excellence in provision for able, gifted and talented pupils and only the 77th school nationally. 109 Questions from the Public No members of the public were present. 110 Date and time of next meeting The next meeting of the Parish Council will be held on Thursday, 15th November 2007at 7.30pm. Signed ……………………………………………………………… Date……………………………………………. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 20th September 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor C O’Donovan (Vice Chairman in the Chair), A V Bull, K Maidment, Mrs M Maynard, R Stent and A E Swendell IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Mrs M Taylor, Mr P Rosen APOLOGIES: Councillors L Beere (business commitment), Mrs M Crawley (District Council meeting), J Lowen (business commitment), Mrs P Schofield (illness) and Mrs V Windle (illness) Declarations of interest Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor R Stent Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 54 Notification of Other Urgent Business The Chairman and members agreed to consider the following urgent business: 54.1 Skip outside Saracens Head: reason for urgency – health and safety 55 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 19th July be signed as a true record. 56 Report on Recreation Centre: Mary Taylor The following points were raised: • Issue of leaking roof has yet to be resolved • Two quotations for roof repairs have been received • District Council has confirmed that leak is not a result of an inherent defect – all inherent defects were signed off • Members felt that the accidental damage to the fabric of the building should be covered by insurance • The repairs to the roof should be financed from the dilapidations fund • Kids Camp was very successful • One member of staff has left • A surplus was made in August • A new bank account has been opened • New cycles have been purchased for the fitness room • Volunteers are required Members thanked Mary Taylor for her report. 57 Proposal from the Chairman Having been duly proposed by the Chairman it was RESOLVED to vary the order of business and discuss item 8 on the agenda. 58 Traveller Sites A letter from Phillip Rosen expressing concern that the Parish Council has not organised a campaign against the proposals for additional traveller sites was noted. Harpenden and London Colney are campaigning against sites in their areas. A member reported that Redbourn Parish Council was successful in campaigning to ensure that the report setting out the location of proposed sites was made public. An orchestrated campaign could result in expending energy too soon. The Parish Council has sent objections to the relevant authorities regarding the allocation of additional sites in the village. Redbourn has an official Traveller site at Ver Meadows, a private site off Chequer Lane, a site close to the boundary in Three Cherry Tree Lane and a site with temporary planning permission to 2009 at Tullochside. Objections, on sound planning grounds, should be made when planning applications are submitted. It is important that a balanced view is taken on this issue. Councillor Swendell agreed to write an article on this matter for publication in the next newsletter. 59 Finance 59.1 Approval of Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be paid. RESOLVED to retrospectively approve the accounts on the attached sheet for August. 59.2 Moneymarket investment Interest on the investment on the moneymarket was slightly lower this month (5.4%). 59.3 Fidelity Guarantee Insurance The external auditor recommended the Fidelity Guarantee insurance is increased. Allianz has confirmed the cost would be £228.58. Members agreed not to increase the insurance as there are sufficient measures in place to protect the Parish Council finances. 60 PARISH CENTRE An order has been placed for an asbestos survey on the Youth Centre. The architect is working on drawings for submission to the District Council for building regulations. These are nearly ready. To date £6685 has been spent on professional fees, planning application and appeal costs. RESOLVED that this Parish Council gives delegated authority to the Parish Centre Development Committee to progress the development of the Parish Centre. 61 Redbourn Youth Council In the absence of Councillor Windle it was agreed that the Parish Council should endeavour to reconvene the Youth Council. 62 Remembrance Day Service Phillip Rosen has agreed to organise the Remembrance Day Service for 2007 and to order the wreaths for the various parties. Mr Pusey will not be able to play the Reveille and it may be necessary to play a tape. 63 CORRESPONDENCE 63.1 St Albans City & District Council: Review of Parliamentary Polling Districts/Polling Places Information on the Review of the Parliamentary Polling Districts/Places was noted. The Clerk to inform the District Council that Blackthorn Lane should read Blackhorse Lane. Members noted that it would prefer the polling station to revert to the Parish/Youth Centre once it is redeveloped. 63.2 District Councillor: Downfall of Democracy A copy of a District Councillor’s letter to the Government expressing concern that the public is being denied a vote on the European Treaty was noted. 63.3 Redbourn Recreation Centre The District Council confirmed that it had agreed to remain responsible for the inherent defects in the Recreation Centre because of its direct contractual relationship with the builders. In accordance with the appropriate clause the patio area was re-laid, a guarantee was accepted with regard to the sports hall floor and remedial works were carried out to the roof. This work was completed in 1997/8 and the Parish Council confirmed that the leaks to the roof seemed to be rectified and the patio arrangement seemed to be acceptable. The Council’s architect was satisfied with the roof “as it no longer leaks”. As no suggestion was made to the District Council that the works were unsatisfactory the subsequent leak must be considered as normal maintenance and repair. 63.4 District Councillor: Policing/Drugs A copy of a District Councillor’s letter to the Home Office commenting on the leaflet “Drugs, Our Community, Your Say” was noted. The main points raised were: • Cannabis should not have been downgraded as it is a gateway drug • Police objectives of “Protection of life and Property”, “Prevention and Detection of Crime” and “Maintenance of the Peace” are being subsumed by administration, new legislation and the pursuit of targets • Concern at reliance on figures gathered through the British Crime Survey (a telephone survey) rather than that compiled by the police on reported crime • Pursuit of targets detracts from real policing • Lack of sanctions against crime and antisocial behaviour • Poor rates of crime detection (less than 25%) 63.5 Health Issues A copy letter from a District Councillor to Parish Councils in the District raised the following points: • Scrutiny role for County health issues is the prerogative of the County Council’s Health Overview and Scrutiny Committee • The District Council is allowed a place on the Committee but has limited voting rights • The District Council representative is Councillor A E Swendell • Current priority is response to consultation paper “Delivery Quality Health Care in Hertfordshire” 63.6 Footpath in Downedge/Stephens Way The Parish Council’s request for a barrier be placed in front of a footpath following a report of a near accident was rejected because it would prevent access to some of the residents with disabled scooters. 63.7 Change in Centrebus Service A number of complaints have been received regarding the change of timetable for the number 34 bus without prior notification, leaving people unable to get to work on time. The bus is used by the elderly and infirm to travel to the High Street and by people travelling to St Albans. The Clerk to write to i) Centrebus and ask them to reinstate the service and to invite a representative to a public meeting to discuss this issue ii) Arriva to request that they consider providing a service. 63.8 Refuse Collection and Recycling The new seven year contract for refuse collection and recycling commences in February 2008. Food waste will be collected weekly: one week in the black sacks and one week with the garden waste. The lids on the recycling bins must be closed as the vehicles cannot manage bins with an open lid. 63.9 Consultation on the grants process The District Council is reviewing its application process to make it more transparent and to ensure the Council has the relevant information. From 2007/8 the District Council is considering supporting a funding advice service hosted by the District Centre for Voluntary Service. It was agreed that the Clerk should inform the District that forms should be kept as short as possible and that questions on gender and ethnicity are not relevant and should be removed. 64 Hertfordshire County Council 64.1 Local Government Pension Scheme The employer contribution rate for 2008/9 was noted. Employer Workshops are to be held on 21st September and 11th October. 64.2 Transport Progress Report A copy of the Towards Better Transport in Hertfordshire – 2006/7 Progress Report is available in local libraries and on http://www.hertsdirect.org/ltp, the Hertfordshire Traffic and Transport Data Report 2006 and Hertfordshire Transport Facts 2006 and Hertfordshire Road Traffic Accident and Casualty Facts 2006 are on http://www.hertsdirect.org/ttdr. The Strategic Environmental Assessment detailing the impacts of any significant environmental impacts from the first year of delivery of the Local Transport Plant is available on http://www.hertsdirect.org/ltp. 65 Rt Hon Peter Lilley: Withdrawal of draft Master Plan for Luton Airport Luton Airport Operators have withdrawn the current draft Master Plan and decided to focus on making the most of the existing airport site. 66 Mr T A Bradley: Parking in Pondsmeade A letter from Mr Bradley complaining about the continued problems of parked vehicles blocking access in Pondsmeade was noted. The District Council has confirmed that the contractors are sometimes unable to collect the waste and occasionally have to make two journeys because of parked cars. Parking problems were discussed in the Travel Forum and to alleviate these it was agreed that restrictions would be placed in the High Street and in Pondsmeade. The Clerk to inform Mr Bradley that Hertfordshire Highways has confirmed that the yellow lining should be installed later in this financial year. Confirmation was also received that no funding is available for the zebra crossing on the Common in this financial year but a bid will be made for the 2008/2009 financial year. The Clerk was instructed to express concern to Hertfordshire Highways that despite the scepticism of some members of the Travel Plan Forum they continued attending meetings because they were assured that monies would be made available to finance improvements agreed in the Travel Plan. It would appear that these assurances were misplaced and expectations were raised to no avail. The time spent by members of the public, councillors and officers may well have been wasted. 67 Claytons/St Mary’s PCC: Extension to St Mary’s Churchyard Negotiations for the extension to St Mary’s Churchyard are completed and the necessary documentation is being executed. A letter of thanks has been received for the grant made by the Parish Council. The grant was originally intended for the refurbishment of the church hall and it is understood that no further monies will be made available for this refurbishment. 68 Community Development Agency: 21st Century Village A national programme of activities was launched in July for a new initiative “Local Action – Global Impact” which includes working together on issues facing rural communities. It was agreed that the Chief Executive Officer should be invited to a meeting of the Commons Committee to discuss this initiative. 69 Commission for Patient & Public Involvement in Health: Volunteering for forum The Commission for Patient & Public Involvement in Health is seeking volunteers to work to improve the local NHS Service. Forum members have the right to access non-patient specific confidential information and to conduct on-site visits to carry out investigations. The role includes researching NHS policies, talking to staff and patients and engaging with local support groups. Free on-going training will be given and all expenses associated with forum business will be reimbursed. The Clerk to request that further information is sent to Councillor Maynard who expressed an interested. 70 NHS: Quality Care for Hertfordshire The West Herts Primary Care Trust has acknowledged the Parish Council’s response to the consultation exercise on Quality Care for Hertfordshire. An independent report will be considered at a meeting of the relevant Boards towards the end of the year. The dates will be advertised in the local press and on the website www.enherts-pct.n hs.uk/consultation. 71 Royal National Orthopaedic Hospital: proposals for becoming a NHS Foundation Trust The Royal National Orthopaedic Hospital NHS Trust is proposing to become a NHS Foundation Trust and wish to attract as many people from the local community as possible to become “members” of the public constituency. Further information is available on http://www.rnoh.nhs.uk. 72 Hertfordshire Constabulary: Licence application from Village Hall The Village Hall has applied for a premises Licence under the Licensing Act 2003. 73 Mr and Mrs Tomsett: Courtesy markings outside 93 Tassell Hall Mr and Mrs Tomsett reported that their driveway is often blocked by a car preventing access on or off their property and have requested parking restrictions outside their driveway. The Clerk was instructed to forward the letter to Hertfordshire Highways. Councillor Swendell agreed to meet Paul Walecki, Hertfordshire Highways on site. 74 Three Valleys Water: Stakeholders consultation Members were invited to attend a meeting to assist Three Valleys Water in developing its business strategy. The Clerk was instructed to inform Three Valleys of the difficulty experienced by a member trying to contact their switchboard to report a problem of an overflowing sewer. Eventually he had to contact the District Council to ask them to call an emergency number. It was 72 hours before any action was taken which caused considerably distress to the pensioner who was severely disabled. To prevent a repetition of incidents of this nature the business strategy should include a 24 hour emergency service. 75 Magic Nurseries: Sign on Common Magic Nurseries purchased Ravenstone House earlier this year and is seeking permission to place a sign on the Common. The Clerk to inform the Company that this would not be permitted but they may wish to consider sponsoring one of the Redbourn in Bloom projects which would permit them to place a sign on the planting scheme. Alternatively they could become a sponsor of the Redbourn web site which would allow them to place information on the front page. 76 REPORTS RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (6th September 2007) There is approximately £6,000 in the budget to refurbish the path on North Common. Approximately £9,000 is required to refurbish the path from Lybury Lane to the bus stop and to install a new footpath from Drs Alley to the road. To enable the works to be carried out quickly the Chairman of Finance has suggested that the Parish Council transfers £1,000 from the playing equipment fund and £2,000 from the wayleave interest. This would be paid back from next year’s precept. RESOLVED • that this Parish Council refurbishes two-thirds of the path on North Common • that this Parish Council installs an additional 9m of footpath from Drs Alley • that £1,000 is transferred from the playing equipment fund and £2,000 from the wayleave interest to permit the project to be carried out this year • that the money is repaid from next year’s precept ii) Finance (2nd August 2007) The Clerk was instructed to write to the internal auditor to ascertain whether he is prepared to carry out the internal audit for 2007/8. iii) Hertfordshire Highways Liaison (11th September 2007) iv) Gypsy Police Liaison (3rd September 2007) The police have investigated reports of youngsters riding quad bikes on the Nicky Line. Three bikes were traced to Ver Meadows Gypsy Site. There has been a considerable amount of rubbish dumped in the field adjacent to the Gypsy site. The contractor has reported that the lock to the bollard has been cut through allowing vehicles access along the Nicky Line. Neighbourhood Watch has changed to an OWL system which does not work unless someone is available to answer the telephone. A complaint has been received about noise levels from the Bell and Shears during the late evening opening. v) Planning (30th August 2007) The following reports were noted: i) Village Hall Management Committee (10th July 2007) ii) Redbourn in Bloom Redbourn was awarded Silver in the Anglia in Bloom Competition 77 Cumberland House Garden Despite the notification from the Chairman of Miller Homes that the garden should be transferred at the end of August this has not occurred. The Company solicitor was unwilling to grant the Parish Council a licence to open the garden pending the transfer. A survey for underground cables has to be carried out before the licence with EDF is completed. The Chairman of Miller Homes has been asked to open the garden to the public pending the transfer as this would at least permit the public access to the Doctors Surgery. 78 Closure of Hogg End Lane A section of Hogg End Lane from the junction with Cherry Tree Lane/Green Lane eastwards to the junction with Southend Lane is to be closed for up to 11 weeks sometime between 19 October 2007 and 21st December 2008 to enable bridge and carriageway construction works to take place. The Clerk was instructed to ascertain whether residents have been informed of these works. OTHER URGENT BUSINESS 79 Skip Outside Saracens Head: A member reported that a skip has been placed on the High Street outside the Saracens Head. It has no lights and no cover. She had spoken to the contractors who had agreed to put lights and a cover on the skip. However no such action has been taken. The Clerk was instructed to report this to the enforcement officer. 81 Harpenden Primary Review: An invitation was received to a meeting of representative stakeholders at Sir John Lawes School on Monday 1 October at 7pm. 82 Firework Display: The Chairman asked members to assist in selling firework raffle tickets. 83 Questions from the Public: No questions were received from the public 84 Date and time of Next Meeting: The next meeting is to be held on Thursday, 18th October 2007 REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th May 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) A V Bull, Mrs C Cardy, C O’Donovan, J Lowen, Mrs M Maynard, R Stent and A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, one member of the public APOLOGIES: Councillors Mr K Maidment (family commitment) Declarations of interest Councillor Mrs P Schofield Redbourn In Bloom Horticultural Society
Redbourn Recreation Centre and Playing Fields Trust
Councillor A V Bull Redbourn in Bloom Horticultural Society
Councillor R Stent Redbourn in Bloom Horticultural Society
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust
Councillor Mrs M Maynard Redbourn Museum 1 Notification of Other Urgent Business 1.1 Cycle paths to St Albans
1.2 Reallocation of Election and Vital Village Plan budgets
2 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 19th April 2007 be signed as a true record. 3. Finance
3.1 To approve accounts for payment
Having been duly proposed and seconded it was RESOLVED that the accounts on the attached be paid. 3.2 Moneymarket investment The moneymarket investment was noted. 4. CORRESPONDENCE 4.1 St Albans District Council: Bowling Green Project: VAT The Parish Council was advised by HM Revenue & Customs that it could not reclaim VAT on the District Council grant for the bowling green and it asked the District Council to do so on its behalf. The District Council has received a letter advising that it cannot do so because “it has not received any benefits in return nor is the Council making any supplies of the bowling green” the letter goes on to say “however, this would not preclude the Parish Council submitting a claim if they have incurred expenses directly”. Members felt there were some inconsistencies between advice given to the Parish Council and the District Council. It was agreed that Councillor Lowen should draft a letter regarding this issue to HM Revenue & Customs on behalf of the Parish Council. Councillor Lowen also agreed to draft a VAT policy for the Parish Council. 4.2 Hertfordshire County Council i) Local Government Pension Scheme A briefing note on the valuation of the Pension Fund was noted and the contents agreed. ii) Adoption of Minerals Local Plan Review 2002-2016 The Minerals Plan was formally adopted by County on 27th March. Copies of the Plan are available for inspection at Hertfordshire County Council, District Council and libraries and on County’s website at www.hertsdirect.org. 4.3 Lubbock Fine: Audit 2006/7 The Public Audit Day has been set for 13th July. The Parish Council books will be available for inspection from 15th June to 12th July 2007. The books have been balanced to the year end and the Accountant is drawing up the accounts for 2006/2007. 4.4 Hertfordshire Highways: bus stop layby on A5183 Residents in Shafford cottages are endeavouring to get the speed limits on the A5183 reduced. This is being investigated as part of an overall scheme of proposals for the A5183. One of the proposals suggested by the Parish Council is for a bus layby to be installed at the bus stop to allow passengers to get on and off the bus safely. 4.5 Redbourn Care Group i) Proposed Care Group Garage Discussions are taking place between Redbourn Care Group and the Fire Services to build a garage for the Care Group minibus at the Fire Station in Dunstable Road. ii) Proposed new minibus The Care Group has placed an order with Held the Aged for a new minibus to be delivered in the Summer. 4.6 Cannon Morgan & Rheinberg: Retirement of two partners Notification has been received that two partners are to retire from the Cannon Morgan & Rheinberg Partnership, the architects who designed the Parish Centre, but their services will be retained as consultants. 4.7 Carter Jonas: Rubbish dumped in footpath off Chequer Lane Carter Jonas has written to the tenant requesting the rubbish in the field adjacent to the Ver Valley Walk be cleared. The tenant has assured them that within two months there will be no further rubbish on the site. 4.8 Mrs Brown: footpath from Aubrey Lane Copy letters to and from Balfour Beatty Skanska regarding the difficulty of getting from Aubrey Lane to the village on foot and concerns regarding the run-off water and safety issues with the balancing ponds near the Nicky Line were noted. Members agreed that the road from Aubrey Lane to the village was dangerous for pedestrians and thought that safety would be improved if the speed limit was decreased. The Clerk was instructed to include this as an item on the next Hertfordshire Highways meeting and to invite Mrs Brown to attend the meeting. 4.9 Hertfordshire Association of Parish and Town Councils i) Newsletter: noted ii) NALC Conference The NALC Conference is to be held on 5th-7th October in Bournemouth. The Clerk to ascertain whether it is possible to obtain a one day pass and how much this would cost. 4.10 Information received and not circulated The following information was received but not circulated: District Council agendas and minutes. 5. BANK MANDATE 5.1 Bank Policy Having been duly proposed and seconded it was RESOLVED that the following Bank Policy be adopted. a) a bank account be continued with HSBC (the ‘bank’) b) the bank be authorised to (1) pay all cheques, (2) accept other instructions for payment, (3) stop such payments, (4) deliver any item held on behalf of the Parish Council by the bank in safe keeping and (5) conduct any other transaction (including closure of the account) when such cheques or instructions are signed by any two of the listed signatories (see (d)). c) any debt incurred by the bank, in the absence of written agreement by the bank, be repayable on demand. d) the Parish Council will provide a list of permitted signatories to the bank from time to time. This list will always be sent to the bank with an accompanying letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. The bank may only rely on such lists communicated to them in this manner. e) each time a Councillor resigns a letter will be written to the bank within one week highlighting that the Councillor in question should be removed from the list of permitted signatories. This notification will always be sent to the bank with an accompanying letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. f) within a month, following a Council wide election, a letter will be sent to the bank as prescribed in (d) with a list of new signatories. This letter should highlight that the previous list should be disregarded from that date forward. g) any other changes to the relationship or the structure of the account will be communicated to the bank in writing with the letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. h) The cheque book remains in the charge of the Clerk at all times i) The Clerk is authorised to draw petty cash cheques – a letter to this effect, signed by two signatories is kept on file at HSBC The Clerk to inform the bank that Messrs Rosen and Pierpoint are no longer members of the Parish Council. 5.2 Bank Mandate It was agreed that all members should sign the bank mandate. The Clerk to ascertain whether members have to resubmit their details to the bank. 6. Reports Having been duly proposed and seconded it was RESOLVED to adopt the following reports i) Planning (23rd April 2007) It was noted that a Call In form for a development in Monks Close had not been received by the District Council before the expiry time. The District Council said they could not accept the form as it was submitted too late and was signed by a Councillor who lost his seat at the last election (although he was a District Councillor at the time the form was submitted). It was agreed that the Parish Council procedures for Call In should be tightened. It was noted that the District Council is also reviewing its procedures. A member has suggested that it would be more appropriate if the District Council accepted Call In forms signed by the Chairman or Vice Chairman of the Parish Council Planning Committee who would have more knowledge of a particular application than a District Councillor who had been asked to call it in.
ii) Firework Working Party
iii) Annual Parish Meeting
The following reports were noted i) Village Hall Management Committee (10th April 2007)
ii) Redbourn in Bloom Horticultural Society: The plants are being removed from the planters and replanting will take place at the end of May/early June. A hanging basket evening is being held at Godly Roses on 30th May and a trip to Coton Manor has been organised on 7th June. The local competitions will be advertised soon. Entry forms are available from the library, post office and Godly Roses. Entry forms are not required for the front garden competition as all front gardens are judged. The Anglia in Bloom judges will be visiting the village in the middle of July. Membership of the Society has increased to 66 households. An article on Redbourn in Bloom is being published in the June issue of Hertfordshire Life
. vii) Redbourn Recreation Centre and Playing Fields Trust: The merger of the Redbourn Playing Fields Trust and the Recreation Centre is progressing. The Annual General Meeting is to be published shortly. The staffing issues have been resolved. Holiday Play Schemes are being organised. There are still some empty periods at the Centre during the day which need to be filled. A marketing expert is assisting the Centre with publicity and is redesigning the leaflets. The Centre is currently operating without a lease between the newly formed Trust and the Parish Council. Following several meetings it was thought that an agreement had been reached but the Trust raised queries at the eleventh hour resulting in further discussions. A meeting is to be held next week and it was agreed that Councillor Lowen, Bull and the Clerk would represent the Parish Council. Councillor Schofield and Inger Cooper will represent the Trust. It is hoped an agreement will be reached and the amended lease will be placed before the next meeting of the Parish Council for approval. The newly formed Trust will continue with fundraising for the Centre. It was noted that any new projects should be carefully considered and the staffing implications taken into account. It has been suggested that future Parish Council grants should be used for revenue rather than capital projects. 7. Cumberland Garden Both the Parish Council solicitor and the District Council Solicitor are chasing Miller Homes in an endeavour to complete the legal procedures for Cumberland Garden. The Health Centre wish to use the garden for a function at the end of May. They have been informed that they should seek permission from Miller Homes who remain the owners of the land until it is officially handed over to the Parish Council. The Clerk was instructed to write to all parties concerned inviting them to attend a meeting to discuss what steps are necessary to speed up the formalities and ensure the garden is open at the earliest opportunity. It was agreed that once the Parish Council has ownership an opening event should be arranged. 8 Other business 8.1 Cycle Paths An item on Cycle Paths from St Albans to Redbourn is to be placed on the agenda of the next meeting. 8.2 Finances An item is to be placed on the next Agenda to discuss the reallocation of • Election budget
• Balance in Vital Village budget 9. Questions from the Public A member of the public reported that considerable amounts of rubbish have been dumped in Gaddesden Lane. 10. Date and time of Next Meeting The next meeting of the Parish Council is to be held on Thursday, 21st June 2007. Signed ………………………………………………………………. Date………………………………… Return to the top of the page REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 15th March 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor A V Bull, Chairman, K Maidment, Dr W S Pierpoint, P Rosen, R Stent and A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Rev W Gibbs, County Councillor D Hills APOLOGIES: Councillors Mrs C Cardy (work commitment), J Lowen (work commitment Mrs M Maynard (illness), C O’Donovan (work commitment) Mrs P Schofield (illness) There were no declarations of interest 222 Notification of Other Urgent Business There was no notification of other urgent business. 223 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 15th February 2007 be signed as a true record. 224 Variation in the order of business Having been duly proposed and seconded it was agreed that the Questions from the Public be taken as the first item of business. 225 Questions from the Public Rev W Gibbs, St Marys Church, informed members of the ongoing delays in concluding the legal paperwork to formalise the acquisition of the additional land for the extension to the Churchyard and of the difficulties this was posing to the residents of Redbourn. No burials can take place until the additional land is acquired. A legal representative, highly experienced in ecclesiastical law, is acting on behalf of St Mary’s and is frustrated by the delays. A member pointed out that the land belongs to a local farmer and part of land is in the Flamstead which may be partly responsible for the delays. He agreed to speak to the relevant solicitor and the portfolio holder and stress the importance of finalising the matter. The Clerk to • write to the District Council with a copy to the Chief Executive • arrange a meeting with the officer progressing this matter Reverend Gibbs said he would be happy to hold an on site meeting to show members the site of the extension should they so wish. 226 Finance 226.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be paid. CIT have reported that the cheque in payment of their January account has not been received. It was agreed that the cheque should be cancelled and a replacement issued. 226.2 Moneymarket investment The moneymarket investment was noted. 227 School Transport 227.1 Correspondence/report Correspondence from Councillor Hills and a report from Councillor Windle on school transport were circulated. Because of the ongoing problems of not knowing whether children will be able to secure a place on the bus Harpenden parents have formed a committee to organise their own transport to local schools. The bus costs £205 a day to operate and parents pay £280 a term for a seat on the bus compared. This is more expensive than the County run bus which is £190 a term but parents are prepared to pay this as it is reliable. 50 pupils use the bus; 25 from Harpenden and 25 from Wheathampstead. County finances one place on the bus for a pupil who is entitled to free transport. Members felt that there would be too few pupils in Redbourn to make the system viable. 227.2 School Travel Plan A copy of the school Travel Plan was circulated and noted. 227.3 Signs to Schools Having been duly proposed and seconded it was RESOLVED that the Parish Council would finance five signs to the schools in Redbourn to be financed from the unallocated grant budget. The Chairman agreed to draw up a map showing the location of the signs which is to be forwarded to the relevant parties for approval. It was noted that there is a gate in Snatchup which could be used to gain access to the school which may help to ease congestion in Long Cutt. The Clerk to forward this suggestion to the schools. CORRESPONDENCE 228 St Albans City & District Council 228.1 Licensing A member reported that when the Government transferred responsibility for licensing from the Courts to Local Authorities it did not ensure that there was sufficient funding to cover the costs. As a result a significant cost has fallen to Local Authorities. He has suggested that a combined attempt should be made across the County to seek reimbursement. 228.2 Medical Services A copy letter to the Chair of the East of England Strategic Health Services expressing concerns at the deteriorating health services in Hertfordshire which has lead to closure of hospitals, loss of beds and the failure of the proposed new hospital in Hatfield, was circulated and noted. 228.3 Cycling Strategy Three copies of the cycling strategy are being circulated to members. The Parish Council supports the cycling strategy in principle but felt that in practice the provision of cycling paths has been haphazard with paths petering out at strategic points, which makes a nonsense of the strategy. Members recognised that in a historic city like St Albans it is difficult to make provision for proper cycling paths. It was noted that the footpath from Redbourn to St Albans which has been designated for cyclists is often overgrown making it difficult to use. 228.4 Tullochside The enforcement officer has been notified of the increasing number of caravans at Tullochside. He has replied that following receipt of the appeal decision he wrote to the owner requesting an inspection of the site and thought that the breaches of the conditions attached to the appeal decision could be dealt with at the same time. The inspection has not yet taken place. The Clerk to express concern that it is taking such a long time to deal with this matter and seek assurance that it will be dealt with as a priority. 228.5 Street Cleaning Complaints have been forwarded to the District Council regarding the deteriorating quality of street cleaning in Redbourn. The District Council has reported that its contractors have withdrawn the barrowman and replaced him with two dedicated people working as part of a team to serve Redbourn. The Contractor has to comply with the contract specification but it is up to him how he achieves this. Members disputed the comment that the barrowman was withdrawn because the barrow was vandalised. The Clerk to reply pointing out that Redbourn requires a full time barrowman and to suggest that now that the Parish Council has quality status it would be prepared to take over this responsibility provided the District Council financed the service. 228.6 Scott Wilson Report The Scott Wilson Report has now been published. Scott Wilson was instructed to find suitable sites for gypsy sites and to rank these in order of suitability. The report names six sites in Redbourn, one of which is ranked highly. This does not mean that any of the sites will be developed. The sites would require planning permission before they could be developed. The East of England Assembly has published a press release (see minute no 141) on gypsy accommodation and its full report will be published shortly. 228.7 Model Code of Conduct A copy letter to the Department for Communities and Local Government on the amendments to the Model Code of Conduct for Local Authority members was circulated and noted. 228.8 Sewage Problems Thames Water has said that the sewage problems in the village occur because the drains cannot cope with the volume of surface water during heavy rains. A map showing the location of the problems has been sent to Thames Water and they have been asked to investigate and provide solutions to these problems. 229.9 Recycling A resident has expressed concern at the proposal to change the collection system for household waste and the problems that this will bring, including • storage problems in small houses • keep waste for two weeks is unhealthy • full boxes are too heavy to lift • disposal of nappies and medical items needs to be daily 230 Hertfordshire County Council 230.1 Temporary closing of Hemel Hempstead Road Hemel Hempstead Road is to be closed from its junction with the B487 north eastwards to its junction with Gaddesden Lane, a distance of approximately 150 metres for the installation of drainage pipes, sometime during the period 2nd April and 25th May 2007. 230.2 Prohibition of Stopping and Waiting on School Keep Clear Markings Schemes are being prepared to improve road safety near schools, including Redbourn. The aim is to introduce no stopping or waiting on “School Keep Clear” markings between 8am to 5pm, Monday to Friday during school term time. 230.3 Childcare Awards 2007 It was agreed that the Two Jays should be nominated for the Hertfordshire Childcare Awards. 230.4 Objection to Waiting Restrictions The proprietor of Redbourn Village Stores has written to Hertfordshire Highways objecting to the proposals to place waiting restrictions in Pondsmeade and has suggested some changes to the scheme. These have been forwarded to the project engineer dealing with the Travel Plan. 231 Balfour Beatty Skanska: Ml Noise barriers Balfour Beatty Skanska has confirmed • The Noise Barriers on the east side of the Motorway past Redbourn vary from a 2m earth bund plus a 1m environmental barrier to a 4m earth bund depending on location and a 3m environmental barrier across bridges. Nowhere on the project are 3m earth bunds with a 1m barrier going to be constructed • The surface on the Ml will be low noise asphalt and the noise from passing vehicles will be greatly reduced • Following installation of drainage pipe along the Nicky Line the bank will be re-profiled and new trees will be planted. On completion the footpath will be reinstated and the area re-profiled to ensure that any surface water is diverted away from private property 232 Audit Commission: Appointment of External Auditor The Audit Commission has informed the Parish Council that it intends to extend the appointment of Lubbock Fine as the external auditor of 2006/7. 233 Allianz Cornhill: Fidelity Guarantee To obtain a Fidelity Guarantee for amounts over £10,000 it is necessary to complete a proposal form. This has now been received. 234 Leah Burchell/Ms B Gilliam/S Burden/Mrs D Ryan: Litter Various residents have complained about litter on the following roads: • Route to school from Chequer Lane • Cavan Road • Near Players Studio • Dunstable Road • Chequer Lane • Hill Top to School The letters have been forwarded to the District Council. 235 Herts Agricultural Society: Herts County Show The Parish Council has been allocated space in the Hertfordshire Marquee. Volunteers are required to help man the stall over the two day period. 236 Morris Gordon: Signs to Redbourn Schools Having been duly proposed and seconded it was RESOLVED that this Parish Council order five double sided signs to Redbourn Schools to be financed from the unallocated grants budget. 237 Mrs Brown: Ml Widening A copy letter to Balfour Beatty Skanska regarding the difficulty of walking from Aubrey Lane to the village during the Ml widening works was noted. Mrs Brown has suggested that the contractors may wish to install a tarmac path to the village. 238 Urban Saints: grant to Urban Saints The Clerk was instructed to send a grant form to Urban Saints and to request how many people will benefit from the grant. 239 Mr J Lee: Various Matters The following points were raised by Mr Lee: • Evidence of business being operated from Cumberland House • Damage to Common outside Cumberland House • Large amounts of rubbish collected from Cumberland House • Concern that Cumberland House Garden will be a drain on resources and little used • Overgrown hedge and puddles in Shepherds Row • Concern at condition of wall in Shepherds Row • Deteriorating standards of cleanliness in village • Flooding outside North Common The Clerk to • send a copy of Mr Lee’s letter to the enforcement officer • inform Mr Lee that the relevant issues were raised with Hertfordshire Highways 340 Mr Burgess: maintenance of trees at entrance to Brook End The Clerk to inform Mr Burgess that the Parish Council is not responsible for the trees in Brook End. The Clerk to confirm with Nasser Vadhani that the trees remain the responsibility of the developer until the roads on the former Brook Bond site are adopted. 341 East of England: Press release on study into need for Gypsy and traveller sites The press release stated the following • an additional 1220 caravan pitches may be needed across the East of England over a five year period to 2011 • A caravan pitch is an area where a gypsy and traveller household can live and may contain more than one caravan • There are 1,837 caravan pitches on authorised sites and 611 on unauthorised site in the East of England • Options will be developed for public consultation in May 2007 • Responses to options will be used to develop detailed proposals on the number of caravan pitches required for each local authority area. This will be subject to public consultation in Winter 2007/8 • Government will make the final decision on the number and distribution of caravans in 2007 • Further information is available on www.eera.gov.uk 342 Mr and Mrs Jefferies: Adoption of Crown Street A letter regarding the adoption of Crown Street was circulated and noted. This matter was raised with Hertfordshire Highways who reiterate that the road is not built to a sufficient standard for adoption. The road is officially a definitive footpath and, as such, is repaired by the relevant department of County Council. 343 Fast Talk Promotions: Request to erect banners to advertise fundraising race for Grove House Members agreed that banners could be erected in the village to advertise the fundraising race for Grove House. 344 Hertfordshire Association of Parish and Town Councils The newsletter and information on New Councillors Workshops were noted. 345 Information received and not circulated District Council Agendas/minutes Letters of thanks received from Tiddlywinks & Kiddiwinks, Redbourn Village Museum, Redbourn Recreation Centre, Redbourn Care Group, Thursday Pop in 346 Replacement computer Having been duly proposed and seconded it was RESOLVED that this Parish Council purchase a replacement computer from Computer Wizard at £399. 347 Recreation Centre Lease It is not possible for the Parish Council to appoint a councillor to the board of directors as the Companies Act says that directors should be appointed by the shareholders. It has therefore been suggested that the Parish Council appoints an observer who can be invited to attend meetings in that capacity. In the past the Parish Council had grant aided capital projects at the Centre. These tend to increase the running costs of the Centre as often additional staffing is required. The Chairman suggested that consideration be given to changing the grant from capital to revenue funding and it was agreed that this matter should be discussed with officers of the Recreation Centre. 348 Reports Having been duly proposed and seconded it was RESOLVED to adopt the following reports: i) Common Footpaths and Open Spaces (1st February 2007) It was noted that the Common, Footpaths and Open Spaces meeting was inquorate and decisions taken require ratification. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves decision to instruct contractor to remove blockage in Chequer Lane ditch. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves decision to instruct contractor to carry out survey of condition of trees on the Nicky Line as required by Insurance Company. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves the decision to instruct and finance planting of replacement sponsored trees. ii) Planning (19th February 2007) iii) Gypsy Police Liaison (5th March 2007) To note the public should report incidents immediately on 0845 3300222 iv) Hertfordshire Highways (13th March 2007) The following reports were noted i) Village Hall Management Committee (13th February 2007) ii) Redbourn in Bloom (19th February 2007) In the absence of Councillor Schofield there was no report from the Redbourn Playing Fields Trust or the Redbourn Recreation Centre 349 Parish Centre A revised application has been submitted for Planning Approval and an appeal has been lodged. 450 Cumberland House Garden Members approved the supplemental deed received from KSB Law. Nine Lives wish to use the garden for an Easter Egg hunt. The solicitor has been asked to do his utmost to get the legal formalities finalised by Easter. If the garden is not open it was agreed that Nine Lives could use the Common for its Easter Egg hunt. 451 Date and time of Next Meeting The next meeting is to be held on Thursday, 19th April 2007. PART II Having been duly proposed and seconded it was RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw 452 Maintenance of Cumberland House Garden The contract for the Maintenance of Cumberland House Garden was advertised in the Herts Advertiser. Four people expressed an interest but only two tenders were received. Having been duly proposed and seconded it was RESOLVED that the tender be awarded to the contractor submitting the lowest tender: John Pidgeon. 453 Grass cutting contract The contract for Grass Cutting was advertised in the Herts Advertiser. Three people expressed an interest but only one tender was received. Having been duly proposed and seconded it was RESOLVED that the Grass Cutting tender be awarded to John Pidgeon. Signed ………………………………………………………………….………………….. Date 19th April 2007 Councillor A V Bull (Chairman) Return to the top of the page Minutes of the Parish Council held on Thursday, 15th February 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor A V Bull, Chairman, J Lowen, K Maidment, Mrs M Maynard, Dr W S Pierpoint, P Rosen, Mrs P Schofield, R Stent and A E Swendell APOLOGIES: Councillors Mrs C Cardy (work commitment) C O’Donovan (bereavement) Mrs V Windle (holiday) There were no declarations of interest 194 Notification of Other Urgent Business 194.1 Letter from District Council regarding provision of Hanging Baskets. Reason for urgency: District Council require a quick decision as they need to place an order with their contractor. 194.2 E-mail from webmaster regarding competition on web sites. Reason for urgency: deadline for entry. 195 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 15th January 2007 be signed as a true record. Having been duly proposed and seconded it was RESOLVED that in accordance with its powers under S137 and 139 of the Local Government Act 1972 the following expenditure be incurred which, in the opinion of the Council, is in the interests of the area and its inhabitants will benefit form them in a manner commensurate with the expenditure: Cables, ties, water tight boxes/connectors, and installation of Christmas lights: £789.46 excluding VAT. 196 Presentation from Mr Dilesh Rajani on his proposals for the construction of a Pharmacy in the Public Garden off the High Street (formerly Cumberland House garden) The following points were raised in the presentation: • A drawing showing the pharmacy in the corner of the public garden was circulated • The pharmacy should be housed in modern premises located very close to doctors surgery to enable the provision of comprehensive pharmacy services to residents of Redbourn • More convenient for pharmacy to be located close to surgery • Pharmacy would offer diagnostic services • Pharmacy would include a consultation room which would enable pharmacist to provide enhanced services in privacy • Expansion of services would enable collection and delivery of prescriptions • Additional services would benefit local community • Above services cannot be provide in present premises Members expressed the following reservations • Space available did not seem large enough to house proposed building • As the Parish Council was not permitted to provide additional car spaces on the site it was unlikely that District Council or English Heritage would give permission for a building • Site is in Conservation Area and is close to a listed building which also casts doubt on a successful planning application • Site is earmarked as a public open space and not suitable for commercial use • May be legal reasons why this could not proceed • No decision could be taken until the Parish Council has ownership of the garden Members supported the provision of larger premises for the pharmacy but did not think the public garden was a suitable site. They suggested a building in the High Street would be more suitable and noted that The Studio is considering dividing its premises to provide a coffee shop. It was thought that this could be an alternative site worth consideration. There is a section of land adjacent to the surgery which is owned by Medical Developments which would be ideal. It was agreed that the Clerk would • Write to Medical Developments to enquire whether they would be prepared to consider permitting a pharmacy to be built on this land • Write to the Primary Care Trust to seek its support for this project • Write to the Planning Department to ascertain whether this land is earmarked for any particular purpose 197 Finance 197.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be paid. 197.2 Moneymarket investment Members noted that the interest rate on the current moneymarket investment is 4.52% CORRESPONDENCE 198 Lubbock Fine: External Audit Report 2005/2006 The External Audit Report for 2005/6 is as follows: “On the basis of our review, in our opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met. Other matters not affecting our opinion which we wish to draw to the attention of the Council: 1. Although detailed risk assessments have been carried out during the year, these did not include a financial risk assessment. This matter has been addressed after the year end. 2. The Council’s fidelity guarantee insurance cover is considered to be low in view of the levels of income and bank account balances. Based upon the closing bank balances and the level of the annual precept, the level of fidelity guarantee insurance cover should have been approximately £520,000.” Members agreed that the Fidelity Guarantee insurance should be reviewed on an annual basis. The Clerk was instructed to obtain a quotation for consideration when the insurance is renewed. 199 St Albans City & District Council 199.1 Pathfinder The Hertfordshire Authorities have submitted an application to become a pathfinder area for enhanced two-tier working, in response to the Local Government White Paper “Strong and Prosperous Communities”. The essence of the bid is • Customer focused services • Sustainable service provision • Effective and efficient local government A member circulated information on the Pathfinder Scheme to all Parish Councils and expressed concern that this scheme was adopted by St Albans City & District Council without consultation with Parish and Town Councils. 199.2 Focus group on Community Strategy It was noted that no one was able to attend the Focus Group on Community Strategy held on 13th February. 199.3 Flooding Residents in Rose Acre have experienced difficulties claiming against their insurance for damage to their properties in the recent flooding. A letter sent by a member to residents was noted. Although some felt the flooding may have been caused by recent works on the Ml it was felt extremely unlikely that anyone would accept liability for the flooding. Sandbags have now been stored behind the Rose Acre garages to protect against future heavy rains. It was noted that Hertfordshire Highways investigated the highway drainage system in 2002 and reported • The gully pot is of a substandard size • The outlet pipe is 100mm instead of the specified 150mm • The gully has been illegally connected to the foul sewer Because the area is not adopted Hertfordshire County Council has no maintenance responsibility for the carriageway and drainage system servicing Rose Acre. This remains either with the original developer of the site or, possibly, the residents. The Clerk was instructed to write to Hertfordshire Highways to ask whether there is any possibility that Rose Acre would be adopted. This item is to be placed on the agenda for the next meeting with Hertfordshire Highways. 199.4 Invitation to Mayor’s Civic Banquet and Ball An invitation to the Mayor’s Banquet on 16th February was noted. 199.5 Litter Pick 24th March 2007 As part of the Litter Pick Week it was agreed that a litter pick would be held on 24th March 2007, to commence at 10am at the Village Hall car park. 200 Mr Hall/ Mrs Harborough: Rubbish dumping between Brook End and Chequer Lane/Lords Meadow and Crouch Hall Lane Complaints have been received regarding • rubbish which is being thrown over the fence from Brooke End into what appears to be a “nomansland” between Chequer Lane and Brooke End. It is thought although the developers installed the fence at the rear of gardens in Brooke End, this was done for cosmetic reasons and the land in question belongs to the houses in Brooke End. The Clerk to reply to Mr Hall informing him that enquiries are being made and the Parish Council is endeavouring to ascertain who is throwing the rubbish over the fence • Litter on the corner of Lords Meadow and Crouch Hall Lane • Mud on the path at the corner of Lords Meadow and Crouch Hall Lane The Clerk to • forward the letters to the District Council • put the repairs to the path on the agenda of the next Hertfordshire Highways meeting • write general letter to residents of Chequer Lane and Brooke End asking them not to throw rubbish over the fence 201 Hertfordshire County Council 201.1 Temporary closing and waiting restrictions in a) Beaumont Hall Lane, Little Revel End Lane, Punch Bowl Lane b) Gaddesden Lane Temporary closing and waiting restrictions for the above roads were noted. Sections of roads will be closed sometime during the period 26th February 2007 and 25th August 2008. Any queries regarding the closures should be made to the Project Engineer 01707 281804. 201.2 Public consultation on new Waste Management Strategy for Hertfordshire A consultation on the new Waste Management Strategy for Hertfordshire is taking place between 8th January and 30th March 2007. Responses may be made online at htp//www.wasteware.org.uk/strategy. Councillor Bull agreed to respond on behalf of the Parish Council. 202 Health Centre: ownership of land adjacent to the surgery The Health Centre has confirmed that the vacant land beside the surgery is owned by Medical Centre Developments. The Manager of the Health Centre has expressed concerns about the future maintenance of the Car Park. It was noted that this is to be adopted by the District Council. Councillor Swendell is to attend a meeting with a District Council Officer and the Manager of the Surgery to discuss • Maintenance of the Car Park • Broken Light • Procedures to deal with icy weather 203 Herts Show: Confirmation of stand in Hertfordshire Marquee The Clerk to accept the offer of a free stand in the Hertfordshire Marquee at the Herts Show. The Clerk to inform the Chairman of the stand’s dimensions so that he may assess whether it is possible to build a duckboard or whether this should be hired from the Herts Showground. It was noted that it would save time to hire the duckboard particularly bearing in the amount of equipment that has to be delivered to the site. 204 Local Works: Sustainable Communities Bill – National Lobby – 20th February 2007 The Sustainable Communities Bill has passed its 2nd Reading on a vote of 175 for and 17 against. The Local Works campaign is urging people to continue the campaign by writing to relevant MPs asking them to sign the Early Day Motion No 468 to support the Bill, and to attend the National Lobby on 20th February. 205 LADACAN: Over flying helicopters A copy letter from LADACAN to local newspapers regarding noise from helicopters was circulated and noted. It was agreed that a copy of Mr Trueman’s report on aircraft noise should be sent to LADACAN. 206 Defra: Review of Quality Status The First Reading on the Local Government and Public Involvement in Health Bill had its first reading in the House of Commons on 12th December 2006. The Bill will take forward many of the commitments made in the White Paper “Strong and Prosperous Communities” including the extension of the power of well being to all parish and town councils with Quality Status. As a result of potential changes accompanying the Bill, it was considered that it would not be appropriate to hold a review of Quality Status at the current time. This means the current arrangements stand ie • The current accreditations are to be extended until the new statutory provision come into effect • In view of representations made by Parish and Town Councils the 80% electoral mandate will apply for first and subsequent accreditations The Defra commissioned research of the Quality Parish Council Scheme is available from the Defra website on http//www.defra.gov.uk/rural/communities/parish-councils.htm. 207 Mrs Withers: To note comments on Cumberland House Garden / nconsiderate Parking Mrs Withers has raised the following issues: i) when the Cumberland House Garden is to be opened. ii) parking on the pavement making it difficult for pedestrians with pushchairs to pass The Clerk to • ask the PCSO to investigate pavement parking, to find out the names of the people obstructing the footpath (through the registration number) and contact the people concerned to inform them not to park on the pavement in future • give Mrs Withers the telephone number of the PCSO 208 Mr Clack: Road markings in Pondsmeade Mr Clack has requested that the double yellow lines be extended on the opposite side of the road in front of Gertrude Peak House to stop parked cars preventing access for emergency vehicles. A copy of his letter is to be forwarded to Hertfordshire Highways. 209 CPRE: Village Of The Year 2007 Competition Having been duly proposed and seconded it was RESOLVED that Redbourn should enter the Village of the Year Competition. Councillor Windle to be asked if she would prepare the submission and organise the visit. 210 Thames Water: Flooding in Ben Austins Thames Water has said the flooding in Ben Austins was caused by a blockage. They confirmed they have no record of the flooding in Church End. They request that incidents should be reported to them on 08459 200800. 211 Mr Alldritt: Keep Redbourn Tidy Mr Alldritt reported that • plastic keep left traffic bollards have been thrown into the River Ver on both sides of the bridge across the river in Harpenden Lane • the mattress has not been cleared from the grass verge in Harpenden Lane opposite the junction with Crown Street • Various items have been dumped in the hedgerow or grass verge on the east side of Dunstable Road The Clerk to forward the letter to the District Council and the Ver Valley Society. 212 Hertfordshire Association of Parish and Town Councils The following items were received: i) Newsletter ii) A practitioners to the elections iii) Consultation on amendments to the Model Code of Conduct for Local Authority Members iv) Consultation on the Post Office Network v) Draft Freedom of Information & Data Protection Regulations 2007 – Consultation Paper 213 Information received and not circulated: District Council Agendas/minutes 214 Reports from Having been duly proposed and seconded it was RESOLVED that the following reports be adopted i) Common Footpaths and Open Spaces (1st February 2007) Mrs Siddle has sponsored some trees which have now been planted on the Common. She expressed concern at the size of one of the trees. Councillor Pierpoint reported that he had spoken to her about this issue. ii) Planning (29th January 2007) The following reports were noted: iii) Village Hall Management Committee (9th January 2007) iv) Redbourn in Bloom (15th January 2007) The colour scheme for planting this year is yellow, orange, blue with a touch of white. v) Redbourn Playing Fields Trust/Redbourn Recreation Centre A meeting of the Redbourn Recreation Centre Management Company is to be held next week to discuss the merger. Redbourn Playing Fields Trust will organise a meeting early in March. An open day is to be held at the Recreation Centre on 25th March. Village organisations will be invited to have a stand either for publicity or to raise funds. The Clerk was asked to give a list of village organisations to Mary Taylor and Debbie. There will be a programme of displays by groups who use the Centre. The Mayor of St Albans is attending. Subsequent to the meeting the Clerk was informed that the Fire Brigade is to organise a display showing a rescue from a car involved in an accident. This display was given to the Parish Council and is well worth watching. The Clerk to check whether a letter was sent to Mary Taylor and Inger Cooper regarding the lease. 215 Redbourn Scout Group Lease Having been duly proposed and seconded it was RESOLVED to extend the lease for the Scout Hut for a further term of 28 years. The terms are to remain as the present lease. 216 Parish Centre Having been duly proposed and seconded it was RESOLVED to approve the recommendation from the Parish Centre Development Committee to accept the new design and to submit this to St Albans City & District Council for Planning Approval Councillor Lowen agreed to contact Councillor O’Donovan and arrange a meeting with the residents of South Common Cottages to advise them of the revised plans. 217 Public Open Garden (formerly Cumberland House Garden) The Solicitor expressed concern that the wording on the S106 agreement implied that the Parish Council could be held responsible for the maintenance of the car park. He has spoken to the District Council solicitor and agreed a revised form of wording to clarify this issue and remove any doubt that the Parish Council could be held responsible. The legal formalities should be completed within the next few weeks. 218 Other business 218.1 Internet Site Having been duly proposed and seconded it was RESOLVED that the Redbourn Web Site should be nominated for the competition publicised in the Herts Advertiser. 218.2 St Albans District Council: Hanging Baskets When hanging baskets were first displayed in Redbourn they were provided and funded by the District Council. The Parish Council was not satisfied with the quality of the baskets and the District Council agreed to permit the Parish Council to source the baskets elsewhere and reimburse the Parish Council the cost they paid their contractors for hanging baskets in the City. The District Council has now informed the Parish Council that under the new grounds maintenance contract the cost of the baskets has reduced considerably and they are only able to reimburse £30 per basket, the cost they have been quoted. Redbourn in Bloom has been informed and has agreed to either pay the difference on the hanging baskets or the Parish Council could pay for the hanging baskets and Redbourn In Bloom will pay for the planter in the High Street. Having been duly proposed and seconded it was RESOLVED that the hanging baskets be purchased from Townsend Nursery. As a decision to spend cannot be made under Any Other Business this decision will be ratified at next month’s meeting. 219 Questions from the Public No members of the public were present. 220 Date and time of Next Meeting The next meeting is to be held on Thursday, 15th March 2007. PART II In accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw 221 Quotations for planter in High Street Three quotations were received for constructing a planter in the High Street to replace the wooden rectangle planter and the round wooden oak planter. Having been duly proposed and seconded it was RESOLVED to award the contract to Will Dell, who submitted the lowest price ie £1,050. The meeting closed at 9.45pm. Return to the top of the page REDBOURN PARISH COUNCIL Minutes of a meeting held on Thursday, 18th January 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall PRESENT: Councillors A V Bull (Chairman), Mrs C Cardy, J Lowen, K Maidment, C O’Donovan, Dr W S Pierpoint, Mrs P Schofield, R Stent, A E Swendell and Mrs V Windle APOLOGIES: Mrs M Maynard (illness) and P Rosen (holiday) IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council) Mr S Crew, Customer Operations Manager Mr D Humberstone, Capital Programmes Manager Declarations of interest Councillor C O’Donovan Redbourn Recreation Centre Councillor A V Bull Redbourn In Bloom Councillor Mrs P Schofield Redbourn In Bloom Redbourn Recreation Centre Councillor Dr W S Pierpoint Redbourn Museum 173 Notification of Other Business A member reported that a family which has just moved into the village were not given a place on the school bus for their daughter. They were informed that next year there would be 35 pupils who would not be allocated places. The Clerk to write to County to ascertain what the transport situation will be in 2007, place this as an agenda item for the next meeting and invite Councillor Derek Hills to attend the February meeting. 174 Minutes of the previous meeting RESOLVED to approve and sign the minutes of the meeting held on 14th December 2006. 175 Report from representative from EDF Electricity Mr Crew acknowledged that the service Redbourn had been receiving was not satisfactory. The equipment in Redbourn was installed in the 1950s, is aging and is therefore prone to failures. Failures have been due to third party damages, inclement weather and aging equipment. Work was carried out on the system before Christmas. Some of the very short cuts are the result of transient problems in other areas, which causes an auto reclose, over which EDF have no control. These are caused by difficulties on the main line ie animals etc. EDF has budgeted £18 billion to replace equipment and £500,000 of this is to be spent in Redbourn. The improvement plans have been brought forward and works will commence in the Spring. 300 poles and 30 Km of line are to be replaced. This will take approximately three to four months and there will be some cuts in power whilst the works are being carried out. Households will be given one day’s notice, by letter, of the cuts. EDF agreed to give the Parish Council information on its “special needs list” of people to whom an electricity supply is crucial. The information will be included in the Parish Council newsletter and passed onto the Care Group who may be able to provide information on residents who should be on the list. Information on the cuts and the work that is to be carried out will also be published in the newsletter. EDF agreed to pay a contribution towards the cost of the newsletter. The Chairman thanked Messrs Crew and Humberstone for their report. 176 Redbourn Recreation Centre Report A copy of the current accounts was circulated. Although the accounts were positive Mary Taylor cautioned that a large electricity bill was expected shortly. The fees are to be reviewed at the next meeting and those for the gym are to be reduced. Brett Stewart thanked members for their support in obtaining a grant for a new computer. This has now been ordered. Broadband is to be installed which should decrease the phone bills. Mr Duffield, St Albans City & District Council, has agreed to progress the VAT refund following the return to work of the member of staff dealing with this issue. A grant has been awarded towards upgrading the lighting at the Centre. Grants are available to provide activities for young people and information on these is available from the Community Safety team at St Albans. An 11+ (to reflect the fact that the Centre has been open for eleven years) Open Day is to be held on 25th March. Village organisations are invited to take a stand to either publicise their organisation or to raise funds. Activities on the day will include face painting, “guess who” competition etc. The police and fire engine will be in attendance and it was suggested the fire services be asked to arrange a demonstration ie rescues from damaged cars. 177 Finance 177.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the attached accounts be paid. 177.2 Moneymarket investment: The interest paid for January is 5.38%. 177.3 Budget for 2007/8 Report by Cllr Lowen, Chairman of Finance Context Following a full review of the financial position of Redbourn Parish Council around three years ago we embarked on a process of reducing the annual deficit which had been running between £11,000 and £28,000 to zero over a three year period. These deficits were funded from the Wayleave surplus. The aim of this process was to create a more sustainable annual position which in any event would have been forced upon us when the Wayleave ‘buffer’ was spent (which will likely be the case when the Parish Centre is built). There were also a number of items in the budget which were not in line with ‘market’ levels – the main one being the Clerks salary. Over the last three years we have had to try and reduce discretionary expenditure where we can whilst at the same time keep supporting Village organisations which is an important part of this Councils’ ethos (and recognised by the Village of the Year awards). Over this three year transitionary period it has meant that we have had to increase the Precept by more than inflation, which whilst sup-optimal is a direct result of moving towards this balanced position whilst remaining a supporter of Village organisations. It is therefore pleasing that in 2007/08, the last year of the three year plan, we have (based on the Budget agreed at the Finance Committee) eradicated the annual deficits whilst limiting the Precept increase to 4.4%. Looking forward, now we are in a sustainable balanced state with all costs ‘marked to market’, we should be able to look forward to the Precept moving in line with inflation. 2007/08 Precept
+ve for first time in >5 years
The headline Precept was increased by 4.9%. This falls to 4.4% on a per household basis due to a small increase in the number of household’s year on year. This increase finances (a) the final eradication of the deficit, (b) an inflation (3.7%) increase in the Clerks salary (this follows two years of step changes which moved it to a more appropriate level), (c) a higher allowance for the Clerks assistant to cover the evening work she does relating to the Planning Committee, (d) higher insurance costs, (e) an increase in the contribution to the Redbourn Recreation Centre, Redbourn in Bloom and the Redbourn Internet site and (f) a c. 8% increase in the budget for the Common to create more flexibility in this area. The budget continues to include (a) some phased investment in new project investment (village signs / path on common / new play equipment) and (b) various dilapidation provisions to build up monies to cover event risk (e.g. repairs to buildings we own / surface replacement in play areas). It is also important to recognise that the interest we receive on the Wayleave monies is not counted as income as far as the annual budget process is concerned (it is added to the Wayleave fund each year). This means when we spend the Wayleave monies we will not see any drop in Income.
Having been duly proposed and seconded it was RESOLVED to approve the budget for 2007/8
177.4 Precept for 2007/8
Having been duly proposed and seconded it was RESOLVED to approve the precept at £111,078.
177.5 Salaries
Having been duly proposed an seconded it was RESOLVED to approve the Clerk’s salary at £24,468 for a 30 hour week.
Having been duly proposed and seconded it was RESOLVED to approve the Administrative Assistant’s salary at £6.75 per hour for daytime work before 6.30 and £8.10 per hour for evening work with the minimum evening payment equivalent to two hours.
177.6 Internet Banking
Having been duly proposed by the Chairman it was RESOLVED that this Parish Council authorises the Clerk to arrange internet banking for inspection only, non transactional, with HSBC for the Parish Council Current Account.
CORRESPONDENCE
178 St Albans City & District Council
178.1 Scott Wilson Report
Having been duly proposed and seconded it was RESOLVED that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded from the meeting and they were instructed to withdraw.
Having been duly proposed and seconded it was RESOLVED that the Clerk write to the Chief Executive and seek an explanation on the delay in publishing the Scott Wilson Report.
Having been duly proposed and seconded it was RESOLVED that the Clerk write to the Scrutiny Committee and ask that they investigate why the Scott Wilson Report has not been published.
The meeting re-opened to the public.
178.2 Flooding
During heavy rains on 30th December 2006 water flooded down Lybury Lane, formed a lake in Ridgedown and flooded houses in Rose Acre to a depth of eighteen inches. The Fire Services were called to pump out the water. It is thought the floods were exacerbated by the removal of trees, bushes and banking along the Ml. Sand bags were retrieved from the store, and were used in case of further flooding, to protect properties in Rose Acre. These will be replenished by the District Council. A member tried to elicit assistance from the District Council emergency number, to no avail. The following action has been/should be taken
• The District Council has agreed to finance the purchase of a pump which may be kept in Redbourn in case of future flooding - Councillor Maidment agreed to contact Charles Wilson regarding a suitable model
• Hertfordshire Highways has agreed to hold a meeting with residents and clean the drains in Lybury Lane on a monthly basis
• The Clerk to write to the Environment Agency to ask them to appoint volunteer flood wardens for Redbourn
• Emergency plans should be drawn up and kept up to date – the Care Group to be asked to assist with possible evacuation of the elderly
• Parish Council to request that Rose Acre be adopted
• Clerk to write to the District Council expressing concern that the lack of support given by the person manning the emergency telephone
• A letter of thanks is to be sent to the Fire Services for their sterling work pumping out the flooded areas
178.3 Wheeled bins
The District Council is changing from the black sack collection service in 2008, to an alternate-weekly waste and recycling (garden, kitchen waste and cardboard materials) collection service using two wheeled bins per household in addition to the existing recycling box system. This will include
• Fortnightly collection of waste from black bin on week one
• Collection of green waste from bin on week two (which can include garden waste, card and all food waste)
• Collection of dry recyclables ie newspapers, glass, cans and plastics either weekly or fortnightly ( to be decided by Cabinet at a later date)
• Collection of kitchen waste will be weekly
• Residents will not be offered a choice of wheeled bin or sack. All properties will be given a wheeled bin unless the property falls within the criteria for remaining on a sack collection
178.4 Maintenance of Hemel Hempstead Service Road
The District Council has confirmed that it owns the service yard in front of the properties in Hemel Hempstead Road but that it has the power to recharge the costs of any repairs to pipework to the homeowners.
178.5 Draft Community Strategy
Comments on the Draft Community Strategy for St Albans required by 2nd March 2007.
179 Hertfordshire County Council: order to restrict waiting in High Street, Pondsmeade, Fish Street, and The Common
A public notice dealing with an order to improve road safety appeared in the Herts Advertiser on 11th January. Copies of the Notice will be erected on the site. Copies are also on file in the Parish Council office.
180 Mr Bradley: Parking in Pondsmeade
Mr Bradley expressed concern that lorries are regularly parked on the pavement on the north side of Pondsmeade / High Street. He pointed out that placing an island in the middle of Pondsmeade would not prevent occurrences of this nature.
181 Mr Alldritt: M1 Widening
Mr Alldritt has expressed concern that a silent surface through Redbourn may not be provided because it lengthens the braking distance. The Clerk to write to Suzy Keeley to seek confirmation that a silent surface will be laid. Mr Alldritt supports the suggestion to reduce the speed limit on the M1 through Redbourn.
182 Mr G Phillips: Road Accidents on A5183
A copy letter from Mr Phillips to relevant authorities seeking a speed limit on the A5183 near Shafford was noted.
183 Centrebus: Emergency timetable for services 34, 35 and 343 from 6.30 to 9 am
From 2nd January Centrebus are introducing an emergency timetable changes to bus services 34, 35 and 343 during the morning peak period (from 6.30 until 9am). These changes are designed to improve timekeeping and allow for longer journeys because of worse traffic particularly around junction 9. Most buses will leave earlier than they would have done, with lengthier journey times to hopefully give a more punctual arrival at the destination.
The price of the St Albans local day ticket which is valid for unlimited travel on “S” services locally is to be cut to £2.50.
184 Stop Stansted Expansion: Campaign to stop expansion and invitation to attend community conference on 4th February
Information on the campaign to stop the expansion of Stansted was noted.
185 Mr G Tillyer: Effluent discharges in Ben Austins and Church End
On 23rd December 2006 there were effluent discharges in Ben Austins and Church End. A letter has been sent to Thames Water seeking an explanation and assurances that Redbourn is not going to suffer the problems experienced in these areas some time ago.
186 Information received and not circulated:
District Council Agendas/minutes, Hertfordshire Building Preservation Newsletter, Residents First information
187 Reports from
RESOLVED to adopt the following reports
i) Common Footpaths and Open Spaces
The January meeting was cancelled. During the recent high winds the Cedar tree on the Common was damaged. County Forestry made the tree safe and has been asked to quote for re-shaping and reducing the tree.
During recent heavy rains the ditch in Chequer Lane overflowed and caused some flooding in the garden of “Dormers”. The ditch is blocked, following the collapse of a structure outside “Twin Oaks”. A meeting was held with Hertfordshire Highways who confirmed that the collapsed structure should be removed, the ditch re-graded and brambles removed from the section near the Nicky Line. Attempts to get County to take responsibility for the maintenance of the ditch have been unsuccessful. Hertfordshire Highways has accepted responsibility for the maintenance of the railings. The ditch needs annual maintenance and this should be included in future budgets. There is a pipe opposite the Brooke Bond site entrance which appears to be carrying surface water from the new development into the ditch. A member said it also carries water from other parts of the village. Whilst the meeting was in progress workmen arrived to clear the drain and reported that the developers had contracted them to ensure the water was draining freely from Silk Mill Road / Brooke End as this was a requirement before the roads on the site could be adopted. The Parish Council was surprised at this as they had refused Westbury Homes permission to discharge water into the ditch when the site was being developed because they feared this would lead to flooding. The Clerk has written to Stuart Walmsley, Hertfordshire Highways, asking that he does not adopt the roads until the ditch is cleared and re-graded (by the developer) to the satisfaction of the Parish Council and Hertfordshire Highways. Our contractor has quoted £385 to clear the collapsed structure blockage but members felt that he should not be instructed to proceed pending a reply from Stuart Walmsley.
ii) Planning (8th January 2007)
iii) Finance (10th January 2007)
The following reports were noted
i) Village Hall Management Committee (12th December 2006): Concern was expressed regarding the reliability of the boiler. This proved well founded when the boiler failed and the Village Hall was without heating for two weeks.
ii) Redbourn in Bloom: A programme of events for the coming year will be published in the Common Round. The next event is a talk on Garden Photography on 16th February in the village hall.
iii) St Albans and District Association of Parish Councils
188 Leases
188.1 Recreation Centre Lease: Report from Councillors A V Bull and J Lowen
The lease for the Recreation Centre will be renewed once the Playing Fields Trust and the Recreation Centre Management Company are amalgamated. Councillors Bull and Lowen have agreed to progress this through the Parish Council to ensure the lease is ready for signing when required. An EGM is to be held on 21st February to approve the merger. Four additional clauses are to be added to the lease
• Quarterly attendance at Parish Council meetings to provide current information
• Public Liability Insurance to be maintained at £5,000,000
• Representation of Parish Council on Recreation Centre Management Body
• Dilapidation Provision to be set at £25,000 at beginning of lease with £3,000 added per annum thereafter
188.2 Redbourn Scout Group: Extension of lease
RESOLVED that this Parish Council agrees, in principle, to renew the lease to the Scout Hut for 28 years from its commencement. Members agreed to peruse the lease to see whether any changes were needed.
189 Parish Centre
A meeting of the Parish Centre Committee was held immediately prior to this meeting. The Committee further considered how best to progress the appeal for the Centre. The Parish Council considered submitting the appeal itself, with assistance from a third party, but in view of the importance of this issue to the village it was agreed that the appeal should be undertaken by a qualified architect. Having been duly proposed and seconded it was RESOLVED that Cannon, Morgan & Rheinberg be instructed to submit an appeal on the planning application for the Centre. The Clerk to arrange a meeting of the Parish Centre Committee on Tuesday, 23rd January at 4pm. The Architect is to be invited to draw up a revised planning application which will be submitted in tandem with the planning appeal.
190 Cumberland House Garden
The Parish Council solicitor has confirmed that he is awaiting the final legal document for signature. The Clerk to write to the Chief Executive of the District Council regarding the length of time it is taking to finalise this matter.
191 Other business
The Chairman announced that the Parish Council has been granted Quality Status.
192 Questions from the Public: There were no questions from the public
193 Date and time of Next Meeting: 15th February 2007
Signed ……………………………………………………………… Date: 15th February 2007
A V Bull (Chairman)
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday, 16th November 2006 at 7.30pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), Mrs C Cardy, J Lowen, K Maidment, C O’Donovan, Dr W S Pierpoint, R Stent, P Schofield and A E Swendell
APOLOGIES: Mrs M Maynard (illness) P Rosen (Police meeting) Mrs V Windle (holiday)
IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council)
Declarations of Interest:
Councillor Schofield: personal interest in Redbourn Recreation Centre, Redbourn Playing Fields Trust and Redbourn In Bloom (member)
Councillor Bull: personal interest in Redbourn In Bloom (member)
134 Notification of Other Urgent Business
Councillor Maidment had received a letter from a resident regarding the firework raffle which he wished to report to the Council.
135 Minutes of the previous meeting
RESOLVED that the minutes of the meeting held on 19th October and 6th November 2006 be approved and signed as a true record.
136 Finance
136.1 Accounts for payment
Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be paid.
Having been duly proposed and seconded it was RESOLVED that in accordance with its powers under sections 137 an d 139 of the Local Government Act 1972 this Council should incur the following expenditure which, in the opinion of the Council is in the interests of the area and its inhab itants, and will benefit them in a manner commensurate with the expenditure:
Christ Church Redbourn: refreshments for Remembrance Sunday £40
Mr Pusey: Fee for playing “Last Post” at Remembrance Service £10
136.2 Moneymarket investment
The interest received on the Moneymarket investment has increased by ¼%. The Chairman of Finance noted that the interest income would now exceed that projected in the budget.
136.3 Firework Display
A paper showing the current financial position was circulated. The display was very successful. The bucket collection raised £1997 and the ticket sales raised £2058. The firework working party is meeting on 27th November to agree donations from the profits. The recommendations will be presented to the Parish Council for approval.
137 Grant towards purchase of Neighbourhood Watch Signs
Having been duly proposed and seconded it was RESOLVED that this Parish Council grant £100 from the General Grant Fund to the Neighbourhood Watch for the purchase of Neighbourhood Watch signs for Redbourn.
CORRESPONDENCE
138 St Albans City & District Council
i) Conference on Climate Change, 20th November at Rothamsted
Councillor Pierpoint agreed to attend the Conference on Climate Change on 20th November.
ii) Departure of Head of Leisure Services: noted
iii) Highway Trees
The District Council will take responsibility for Highway Trees from 1st January 2007.
iv) Central Reservation Bollards, Highway Furniture and Weeds
A copy letter from Councillor Swendell to Hertfordshire County Council raised the following points:
• The design of central reservation bollards should be improved to ensure they are maintenance free
• The design and colour of street lights should be uniform, particularly in conservation areas
• It would be cost effective to carry out regular maintenance ie weed spraying of footpaths and roads
• A review of road signs should be undertaken and unnecessary signs removed
v) Allocation of additional traveller sites
The report indicating the allocation of traveller sites should be published shortly and the Parish Council should be ready to respond to its findings.
vi) Licensing Act Guide
If a village hall runs more than twelve licensed functions a year the premises should be licensed. Licensed premises may run 53 events a year. The Management Committee of Redbourn Village Hall is investigating what actions should be taken to conform to the Licensing Act.
vii) Members Licensing Working Party Report
Two copies of the Members Licensing Report are currently being circulated. Recommendations are as follows
• All members of the Licensing and General Purposes Committee should be adequately trained
• The post of Licensing Solicitor should be permanent
• In any review of the Licensing Act 2003 strong representations should be made that the fees must cover the Councils costs
• Councillors should, as of right, be able to represent their wards or parishes in licensing issues, with or without written request, and irrespective of where they reside
• Ward Councillors and Parish and Town Councils should be informed of all applications in their towns and parishes
• The local police inspector or sergeant should be invited to attend licensing meetings and report on local public order/licensing problems and advise on how the District Council could assist in resolving these issues
• Departures from the Council’s Statement of Licensing Policy should only be made in exceptional circumstances and the public should be made aware of the reasons for the departure
139 Hertfordshire County Council
i) Formalisation of keep clear markings
Members approved of the Hertfordshire Highways intention to formalise the keep clear markings outside Redbourn Infant & Nursery and Redbourn Junior Mixed School. This would mean that the markings are enforceable in Law.
ii) Annual meeting of employing bodies on 16th March 2007
An invitation to attend the annual meeting of employing bodies was noted.
iii) Temporary closure of Holtsmere Farm Lane
Holtsmere Farm Lane is to be closed temporarily sometime during 17th November 2006 and 17th May 2007 for carriageway maintenance.
140 Mrs Batchelor: Speed cameras on Redbourn section of M1
Members agreed that the noise from the Ml had been considerably reduced since the introduction of the speed limit during the current widening works. Mrs Batchelor requested the Parish Council lobby the Highways Agency to carry out a noise survey in Redbourn with a view to creating permanently enforced speed limit on the Ml at the completion of the road widening scheme. It was recognised that it is highly unlikely that the Agency would agree to a lower limit than the national average but may be willing to consider cameras to ensure that motorists adhere to the national average speed limit. The clerk to forward a copy of Mrs Batchelor’s letter to the Highways Agency.
141 Mr Bradley: Parking in Pondsmeade
Complaints have been received about a variety of vehicles parking on the pavement in Pondsmeade, in particular on the disabled ramp. Mr Bradley suggested that posts be erected to prevent this unlawful action. The Clerk to place this item on the agenda of the next meeting with Hertfordshire Highways.
142 Mr Alldritt: Rubbish in Harpenden Lane
Mr Alldritt has complained about the indiscriminate rubbish dumping in Harpenden Lane. This has been reported to the District Council and arrangements have been made for the rubbish to be removed. The District Council has rejected the request for a litter bin in Harpenden Lane but has agreed to litter pick the area as and when required.
143 Mr Boutland / Mrs Cahalin: Power Cuts in Redbourn
Copy letters to EDF Energy complaining of power cuts in Redbourn were noted. The Clerk reported that she had also written to EDF regarding this matter. A reply was received from Customer Relations stating there was an intermittent fault on the high voltage overhead lines which is proving difficult to find. Fault indicators have been installed along the lines to narrow down the location of the fault should it occur again. The Clerk was asked to write to the representatives who attended the Parish Council meeting regarding this issue. A note of this is to be placed in the Parish Council newsletter.
144 Hertfordshire Association of Parish and Town Councils
i) Fees: the membership fee for 2007/8 is £702.58 and LCR subscription is £187.90
ii) Newsletter October 2006: noted
iii) Shaping Communities Event: a shaping communities event is to be held on 13th February – fee £129.25
iv) Electoral Administration Act 2006: the age limit for standing for election and holding office as a member of a local authority is to be reduced from 21 to 18 years
v) Summary of The Local Government White Paper
The Summary of the Local Government White Paper was circulated and noted. A paper by Councillor Windle was also circulated which confirmed that it is the Government’s intention that Neighbourhood Councils will not rival existing Parish and Town Councils.
145 Hertfordshire Constabulary: To identify suitable room for use as “reflection room”
The Clerk to inform Alison Roome-Gifford that the Parish Council intends that a space would be made available to police staff in the proposed Parish Centre.
146 Countryside Alliance: Campaign to save rural Post Offices
The Countryside Alliance is running a campaign to save rural Post Offices.
147 Herts Agricultural Society: Invitation to secure a stand at the Herts Show
Members agreed to take a stand at the Herts Show provided this was provided free of charge. The Clerk to ask if the Parish Council could be put in the Hertfordshire Life Tent which it felt was more appropriate.
148 Acorn Group: Footpath, litter etc
A letter from the Acorn Group raised the following points:
• Improvements made by resurfacing of road but white lines need replacing
• Corner of Down Edge/Lybury Lane dangerous – vehicles cutting corner posing safety hazards to pedestrians
• Side opening between flats and back garden of No 1 Down Edge is being used as a toilet
• Dropped kerb near 25 Down Edge requires repair
• Footpaths need repairs outside 48-54 Down Edge
• Repairs needed outside 32 Down Edge to BT cover
The Acorn Group to be informed that the District Council officers are walking around Downedge on 6th December to ascertain what improvements may be made to the area.
149 Information received and not circulated: Agendas/Minutes of District Council meetings CDA Newsletter October 2006, CPRE Newsletter, CMS News, Countryside Focus
150 Reports
Having been duly proposed and seconded it was RESOLVED that the following reports be adopted
i) Common Footpaths and Open Spaces (2nd November 2006)
It was noted that consideration should be given to increasing the labour budget as the workload has increased considerably over recent years.
A Company called “Somethin’ Else” is filming in Cumberland House and sought permission to also film on the Common. Members agreed, in principle, to the request but asked the Clerk to obtain a copy of the normal terms paid for filming. The Company to be informed that there is no allocated parking place outside Cumberland House. The gravel drive is for access to the grounds of Cumberland House. Parking is permitted on the car parks by the Cricket Pavilion, Lybury Lane / North Common and outside Ravenstone House.
ii) Planning (16th October and 6th November 2006). The Tree Preservation Order on the hedge line/trees bordering Shepherds Row has been confirmed.
The following Reports were noted
i) VillageHall Management Committee (10th October 2006)
ii) Redbourn In Bloom (16th October 2006). A Quiz night is being held on 1st December. The craft fair raised approximately £900. The Clerk and Lillian Cowland attended the Anglia in Bloom Seminar. The judges informed them that Redbourn had gained an additional 40 points this year, partly for the grey water used to water the plants and partly because of the extremely good planting schemes. The judges said that consideration should be given to making the cannas Redbourn’s “signature” and perhaps increasing these elsewhere in the village.
iii) Redbourn Playing Fields Trust / Redbourn Recreation Centre. Recent publicity drives have seen an improvement in the use of the Recreation Centre. A table top sale is being held on 3rd December and an Open Day is planned for the 25th March. Village organisations are being invited to take stands to publicise their activities. The Centre would appreciate the loan of sports related artefacts which show the history of the Recreation Centre. The Clerk agreed to contact the District Council regarding the car park lighting. The Clerk to publish an article in the Parish Council Newsletter seeking views on the next project for the Centre to encourage young people into the Centre. Colin Godly, Godlys Roses, has agreed to sponsor a planting scheme on the patio area.
151 Parish Centre: Revised drawings
Following the refusal of the planning application the architect has prepared a revised scheme which has moved the storage from the roof into a basement. The kitchen has been moved and the roof pitch has been lowered. Councillor O’Donovan felt that the revised proposals need further consideration and expressed concern that putting storage into the basement would be expensive, not only in building costs but also in ongoing maintenance costs. He thought the revised application was too radical and that this is such an important issue that time should be taken to reflect on the design to ensure the right decision is made. He felt the revised application would have the same impact on the Common as the original application which he preferred. He felt that, as the District Council Officers had recommended approval, the Parish Council should consider appealing the refusal and, at the same time, look at whether the current plan may be modified without impacting on either the cost or the use of the building.
Having been duly proposed and seconded it was RESOLVED that the Parish Council should appeal the planning decision on the application for the Parish Centre.
Members felt it was important that South Common residents should be kept informed of the decisions on this matter as they would be directly affected by the development. It was noted that they do receive copies of the minutes which outline the discussions but in view of their representations to both the Parish and District Council, and their attendance at previous meetings when this matter was discussed, members felt that a personal visit to the residents should be made. It was agreed that Councillor O’Donovan and Councillor Lowen would visit the residents and inform them of the Parish Council’s decision.
Councillor O’Donovan agreed to ascertain how much the building costs would be for the two different proposals and to obtain a written quotation for preparing a case for appeal.
152 Cumberland House Garden – S106 Agreement Variation
The Legal Director, Fairclough Homes, has confirmed to our solicitor, KSB Law, that the District Council and the County Council have agreed to our revised wording and a copy of the revised draft was circulated to members.
Having been duly proposed and seconded it was RESOLVED that this Parish Council approves the Supplemental Deed to the Deed of Agreement dated 16th August 2002.
Any Other business
153 Firework Display Raffle
Councillor Maidment read a letter he had received from Noel Fitzgerald complaining that he had not been informed that he had won a floral bouquet at the Firework Display. The prizes were drawn and announced at the end of the Firework Display. None of the prizes were claimed at the display. Some prizes were delivered on Sunday and some were sent to the winners by post. A few have still be collected/delivered. The Clerk reported that two prizes had been won by Clare Fitzgerald and one by Noel Fitzgerald. She had taken the three prizes to Clare Fitzgerald on Sunday morning and had assumed, wrongly, that they lived at the same address. Clare Fitzgerald had written her address on the ticket but Noel Fitzgerald had written a mobile telephone number on his. Noel Fitzgerald had telephoned the Clerk earlier in the week as he had been informed by someone in the pub that he had won the flowers. The Clerk told him that she had delivered them to Clare Fitzgerald (his sister). She apologised for her mistake and offered to substitute the prize for a bottle of wine which could be collected from the Parish Council office. This offer was declined.
The Chairman of the Firework Working Party thanked the Clerk for working both Saturday and Sunday to make the Firework Display a success and asked for his thanks to be minuted.
154 Questions from the Public
There were no members of the public present.
155 Date and time of Next Meeting: 14th December 2006
Signed ………………………………………
A V Bull, Chairman
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday, 16th October 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), C Cardy, J Lowen, K Maidment, C O’Donovan, Dr W S Pierpoint, P Rosen, P Schofield, R Stent, A E Swendell and Mrs V Windle
APOLOGIES: Maynard (illness)
IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council)
Declarations of Interest:
Councillor Schofield: personal interest in Redbourn Recreation Centre, Redbourn Playing Fields Trust and Redbourn In Bloom (member)
Councillor Bull: personal interest in Redbourn In Bloom (member)
104 Notification of Other Urgent Business
Councillor V Windle: Waste Collection: Reason for urgency: Parish Council required to identify areas not suitable for Wheeled bins
Councillor A Swendell: Speeding in Village: Reason for urgency: urgent action required by Parish Council to encourage motorists to drive safely
105 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the meeting held on 19th Sepember 2006 be signed as a true record.
105.1 Holiday Play Scheme
The Clerk to write to the Chief Executive of St Albans City & District Council, with a copy to Councillor Burton, informing him of the background to the Holiday Play Scheme at the Redbourn Recreation Centre and asking him to support the application for funding for the Holiday Play Scheme.
106 Finance
106.1 Accounts for payment
Having been duly proposed and seconded it was RESOLVED to approve accounts for payment with the exception of the invoice to Greengauge Ltd.
The Clerk reported that an invoice for cutting back footpaths under the Parish Paths scheme had not been paid because it exceeded the quotation. The contractor had invoiced the works at an hourly rate rather than the for the price quoted. A subsequent invoice for works installing posts (from the same Contractor) had been submitted for less than the quoted price. It was therefore recommended that the earlier invoice be paid. Having been duly proposed and seconded it was RESOLVED that the invoice 0017 for £228.75 for works on the Parish Paths be paid.
106.2 To note moneymarket investment
The moneymarket investment was noted. The Chairman of Finance noted that the interest currently being paid is in excess that that allowed for when setting the budget.
CORRESPONDENCE
107 Fantastic Fireworks: Redbourn Firework Display
Fantastic Fireworks has expressed concern that last year a rival firework display was held in the back garden of a house adjacent to the Common. This was not only a distraction but poses serious safety problems. If there was an injury to anyone watching the village display caused by one of the back garden fireworks it would be very difficult for the Parish Council to prove liability. The Clerk to write letters to properties close to the display area asking residents to delay their fireworks until after the Village display has ended.
The Clerk to remind the police community support officers to contact local shops asking them not to sell flour and eggs to children prior to Halloween.
108 Cllr Windle / Herts County Council: school transport
A letter to Councillor Hills regarding free school transport and the late arrival of school buses was noted. The Passenger Transport Unit has promised to look at the delays and suggested that County might instigate a temporary timetable change to accommodate the traffic problems caused by the works on the M1.
Councillor Hills reported that current government policy is to encourage pupils to walk and cycle to school as this is good for their health. Only a small number of children are eligible for free school transport if the distance is between three and fifteen miles and if it would not be safe for the child, accompanied as necessary, to walk with reasonable safety to school. Further information is published on http://www.hertsdirect.org. If places are to be allocated on social deprivation many pupils in rural areas will lose their places. This poses particular problems in Hertfordshire as most villages have lost their Secondary Schools and pupils have no option but to travel to school.
The portfolio holder recognises that County has to find a better way of allocating assisted places.
Members reiterated that if parents have to drive their children to school this will lead to traffic congestion. It would be more environmentally sustainable for County to arrange coach transport.
Councillor Hills confirmed that he has sent a copy of Mrs Spicer’s letter to the officers for a reply.
The allocation of secondary school places poses problems year on year, partly because parents opt in and out of private education and it is difficult for County to assess how many places are required. It was confirmed that very few children from South Beds now attend Hertfordshire schools.
109 Cllr Swendell: Properties damaged by Buncefield incident
A number of properties were seriously damaged in the Buncefield incident and residents have had to find alternative accommodation and were housed by Dacorum Borough Council and private lettings. They are suffering from post trauma and stress. Some empty properties have been burgled on numerous occasions. St Albans District Council is belatedly looking at ways in which they can assist. The Buncefield site is to be cleared but the future plans for the site are unclear.
110 Carr & Co: Unadopted section of Crown Street
Carr & Co is investigating the ongoing saga of the unadopted section of Crown Street on behalf of local residents and has advised that there is a legal case progressing through the courts in relation the level of maintenance required on common land being accessed as a carriageway. The case has not yet been determined but is being monitored by the Highway Boundaries Department at County. It would appear that this may have a bearing on the maintenance of this section of road.
111 Redbourn Players : Payment from Parish Council grant for refurbishment works on The Studio
An invoice has been received for works carried out at Redbourn Players Studio. The Chairman of Finance is seeking to clarify whether it is legal to pay for works from grants held by the Parish Council and reclaim the VAT. It was agreed that this invoice should be paid but the VAT should not be reclaimed until this issue is clarified.
112 Three Valleys Water: Water quality in Redbourn
A number of residents in Redbourn have complained that their water is discoloured and the tap has to be left running to allow the water to clear. Three Valleys Water has confirmed that changes to the supply were made in August and that customers who the problems occurred in properties that have poor quality galvanised iron supply pipes. The surface water has a different chemical composition which dissolves any lime-scale laid down inside the pipes thus causing rust particles and zinc to colour the water. This is not considered harmful to health. The water supply has now been changed and the iron pipes should become recovered with scale which will alleviate the problem.
113 Mr J Stanley: Parking in High Street
The Clerk to thank Mr Stanley for forwarding a copy of his comments to Hertfordshire Highways on the proposals suggested by the Travel Forum.
114 St Albans District Council Standards Committee: The Code of Conduct
The Clerk to invite Mr Hershbein, Chair of the St Albans District Council Standards Committee, to a meeting of the Parish Council.
115 Hertfordshire Highways: Parish Travel Plan?
Hertfordshire Highways’ response to a resident requesting speed limits around the Common was noted. Speed limits of 20mph must be self enforcing which means that traffic calming measures would have to be installed. This was not generally acceptable as it would lead to the urbanisation of the Common. It was noted that a zebra crossing is to be installed near the Cricketers Public House and traffic calming at the junction of Lybury Lane/North Common.
116 [[VerValleySociety][Ver Valley]: Newsletter
Members were pleased to note that owls are nesting in the owl boxes installed in Porridge Pott.
117 Hertfordshire Association of Parish and Town Councils:
i) Newsletter: noted
ii) Conference on The Future of Local Government White Paper on 29th November 2006 at 7.30
pm at The Rothamsted Conference Centre: It was agreed that the Clerk and Chairman should attend.
118 Cornhill Insurance: VAT invoice
The Clerk confirmed that at a recent training session held by the Hertfordshire Association of Parish and Town Councils it was confirmed that it is in order for the Parish Council to pay a VAT only invoice for legal services and reclaim the VAT.
119 Mrs L Townsend: Possible disruption of telephone services in Wheatlock Mead by overgrown trees
Residents have expressed concern that overgrown trees may disrupt their telephone service. Mrs Townsend was advised to contact the trees and woodlands officer of the District Council regarding the overgrown trees.
120 St Albans City & District Council: Discount Leisure Card
The District Council has introduced a free Leisure Card which gives discounts to some residents on many leisure services. Forms are available at all leisure facilities and at the civic centre. The card will enable the District Council to analyse information on leisure uses. Pensioners must have a leisure card to enable them to obtain discounts.
121 Corporate Risk Management Policy
HAPTC has requested a copy of the Parish Council Corporate Risk Management Strategy as part of Quality Status submission. The Clerk has adapted a copy of Risk Management Policy provided by Harpenden Town Council for members to consider.
Having been duly proposed and seconded it was RESOLVED that the Corporate Risk Management Strategy be adopted.
All risk strategies should be regularly reviewed. It was agreed that these would be reviewed at the Annual Meeting of the Parish Council.
122 The Standards Board: Town and Parish Standard:07: Declaring Interests
A copy of the Town and Parish Standard: 07 was circulated and noted.
123 Resolution from the Chairman
Having been duly proposed by the Chairman it was RESOLVED that this Parish Council agrees, in principle, to purchase a Computer for the Village Hall Management Committee to be financed from the Village Hall Grant.
124 Reports
Having been duly proposed and seconded it was RESOLVED to adopt the following reports:
i) Common Footpaths and Open Spaces (5th October 2006)
It was noted that the above meeting was inquorate. To facilitate the business of the Council the members present agreed that the meeting should go ahead and the Parish Council be asked to ratify the decisions taken which were as follows:
• No horse riding should be allowed on the Nicky Line
• Review of Risk Assessments for East Common, Silk Mill and Long Cut Play areas, The Common should be approved
• The Clerk to seek a quotation for removing the dead tree in Long Cut Play area form Countryside Forestry
• The Clerk to seek a quotation for the removal of a dead tree on the main Common opposite “Greyfriars” from Countryside Forestry
Having been duly proposed by the Chairman it was RESOLVED that this Parish Council approve the recommendations made by those members present at the Common Footpaths and Open Spaces Committee.
The Clerk attended a meeting with CMS to discuss repairs to the steps to the Nickey Line by the High Street bridge. CMS propose to replace the rotten sleepers and install new handrails both sides of the steps. The existing handrail does not meet current BS standards. There is a choice between steel, recycled plastic and wooden handrails. Members felt that steel would be too cold, wood could be vandalised and that recycled plastic would be preferable. Having been proposed and seconded it was RESOLVED to ask CMS to install recycled plastic handrails. The Clerk to ask for a sample of the plastic before it is installed to ensure that it is suitable.
Open Spaces Strategy: the Vice Chairman of Commons and the Clerk attended a District Council meeting to discuss the Open Spaces Strategy. The Strategy is a qualitative assessment of the District to ensure that all areas are adequately served with play areas, parks etc. If the Common is included in the equation Redbourn meets the requirements.
The adoption of the strategy will be a useful tool for the District Council when making grants and applying for S106 monies from developers. It was suggested that the Parish Council could look at applying for a Green Flag award for the Common. As part of the strategy the Parish Council should have management plans for its open spaces. The District Council would provide assistance if this is needed. Members agreed, in principle, to support the Strategy.
The British Horse Society has approached Hertfordshire County Council seeking permission to have the Nickey Line made into a bridleway. Members agreed that this would lead to friction between current users. Horses would damage the surface of the Nickey Line which is narrow in places and sections in Redbourn have steep declines which would pose safety hazards for pedestrians meeting horses at these points. It was agreed that the Clerk should write to County objecting to these proposals using the points drafted by Councillor Pierpoint.
ii) Planning (25th September 2006)
iii) Firework Working Party: the Clerk reported that the level of sponsorship is down this year. Tickets are being sold door to door but not all roads are being covered. Councillor Schofield is unable to organise the soup stall this year. The Clerk to clarify whether Inger Cooper is able to organise the stall.
The following reports were noted
i) VillageHall Management Committee (12th September 2006)
ii) Redbourn In Bloom Horticultural Society (18th September 2006). The Clerk, Councillor Schofield and a Committee member are attending the Anglia in Bloom Seminar on 9th November.
iii) Redbourn Playing Fields Trust / Redbourn Recreation Centre: the merger between the two organisations is progressing. Information has been sent to the Charities Commission. A table top sale is to be held at the Centre on 3rd December and an Open Day is being held in March. Village organisations are being invited to advertise their activities. A new member of staff has been appointed. Activities at the Centre are increasing. Watford Football Club is running sessions for soccer tots. Suggestions are being sought for future projects. The all weather football and hockey pitch which was being considered may now be impractical bearing in mind the facilities planned for Harpenden Rugby Club. Suggestions include: improving the patio area, play area for children, crazy golf, improving lighting in car park. A note is to be included in the next Newsletter seeking the views of parishioners. The Clerk to write to Christine Roach, Community Safety, St Albans City & District Council, pointing out that there has been some thefts from cars in the car park, to ascertain whether the District Council has any funding to improve the lighting.
The Clerk is to arrange a meeting between Councillors Lowen, Bull, Steve Pullinger, Brett Stewart and the Clerk to discuss the terms of the new lease.
iv) Redbourn Ward Locality Meeting (9th August 2006)
A member expressed concern that the District Council is moving towards setting up Neighbourhood Groups which could conflict with the work of Parish Councils. The Parish Council is a body elected to represent the whole village. The Parish Council endeavours to consult with members of the public on issues of importance ie Travel Plan, Village Plan, Green Belt issues. To ensure that parishioners are aware of the work of the Parish Council copies of its minutes are widely distributed around the village. It was felt that neighbourhood groups would be unelected and would not be answerable to the public. They could operate in conflict with the Parish Council on single issues. It was noted that some members of the Redbourn Ward Locality represent the City and are unaware of the role of the Parish Council. The Clerk to inform Councillor Donald of the concerns of the Parish Council
v) St Albans and District Association of Parish Councils (4th July 2006)
vi) St Albans City & District Council: Neighbourhood and Parish Engagement
Working Party (10th October 2006)
125 Redbourn Recreation Centre
The Parish Council is holding £2,405 retention money for the Redbourn Bowls Club. The final invoice was not paid pending repairs to the fence. These have now been carried out. The retention does not cover the final invoice and the Clerk will discuss with Inger Cooper how the additional sum is to be paid. Having been duly proposed and seconded it was RESOLVED that the Parish Council will pay £2,405 (the monies remaining in the budget) to Greenguage Ltd upon receipt of a letter confirming guarantees for the fence.
126 Parish Centre
A meeting was held last night with District Council Planning Officers regarding the refusal of Planning Permission for the Parish Centre. The officers had recommended approval and they confirmed that they were surprised at the decision of Plans North. They advised that the Parish Council should address some of the issues raised in the refusal. The Architect is considering this. Alan Moorhouse said he would be pleased to advise on the revised application before it is submitted. If a new application is submitted the Parish Council must invite members of Plans North to an on site meeting and ensure they are fully aware of the circumstances surrounding the application.
A member expressed the importance of ensuring that the South Common residents are fully aware of the discussions of the Parish Council. It was noted that they receive copies of the Parish Council minutes.
Having been duly proposed and seconded it was RESOLVED that the Clerk should investigate the costs of going to Appeal.
127 Cumberland House Garden
The District Council solicitor has confirmed that the Planning Department has approved the wording of the revised agreement.
128 Conference on Homes for Rural Communities on 10th November at Civic Centre, Hemel Hempstead
Councillor Windle agreed to attend the Conference on Homes for Rural Committees
Other business
129 Wheeled Bins and Alternate Week Collections
Councillor Windle attended a meeting at St Albans City & District Council to discuss Wheeled Bins and Alternate Week Collections.
Calling the collections alternate week collections is confusing as the smelly kitchen waste will be collected weekly. One week household rubbish will be collected. The second week kitchen waste may be placed with green rubbish for collection thereby eliminating any health and safety issues. Nappies and waste from people with incontinence will be collected as clinical waste. Exceptions will be made for terraced houses and people unable to wheel bins through their homes – they will be able to continue to use sacks and will be offered wheeled bins in which to store their sacks. The Parish Council is asked to inform the District Council of roads which will be unable to use wheeled bins. It was suggested that perhaps Redbourn Care Group could ascertain which of its users would have difficulties with wheeled bins.
130 Speeding in Village
Councillor Swendell has drafted a letter for circulation in areas where motorists have been speeding. It was agreed that this should be published from the Parish Council.
132 Questions from the Public
No members of the public were present
133 Date and time of Next Meeting: 16th November 2006
The meeting closed at 10.20 pm
………………………………………………..
A V Bull, Chairman – 16th November 2006
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday 21 September 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), Mrs C Cardy, J Lowen, K Maidment, Mrs M Maynard, P Rosen, R Stent, A E Swendell and Mrs V Windle
APOLOGIES: Cllrs C O’Donovan (holiday) Dr W S Pierpoint (holiday) and P Schofield (holiday)
IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council), Mr B Stewart and Mrs M Taylor, Parish Council representatives on the Redbourn Recreation Centre Management Co and two residents from South Common Cottages
Declarations of Interest: None
78 Notification of Other Urgent Business
There were no items of urgent business.
79 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the meeting held on 20th July and 7th August 2006 be signed as a true record.
80 Variation of Business
Having been proposed by the Chairman it was RESOLVED to vary the order of business to permit the representatives from Redbourn Recreation Centre to present their report on the Recreation Centre (item 9 viii on the agenda)
81 Report on Redbourn Recreation Centre
81.1 Kids Camp
A recent inspection by Ofsted revealed that three members of staff need GMVQ Level II and III qualifications if the Centre is to continue to run Kids Camp for the under eights. The course costs £480 per person. These qualifications are not necessary for staff operating sessions for children over eight years old. Members agreed that it is important that a comprehensive service is provided for all school children during the school holidays. An analysis of those attending the Kids Camp showed that if provision for the under eights ceases this will have a marked effect on numbers attending the over eights. Members queried whether it is necessary for the Manager to take the course and recommended that additional research be undertaken with the awarding body. Experienced staff should be able to produce evidence of previous work to obtain the qualification. Members queried whether other centres in St Albans had received similar Ofsted reports. It was suggested that perhaps a donation could be made from the firework profits towards training. Members agreed to speak to Councillor Sheila Burton regarding a grant from the District Council. The Clerk to contact CVS to ascertain whether there are any grants for training.
81.2 Computer
The computer at the Recreation Centre is twelve years old and needs updating. Various computer companies have promised parts to enable the Centre to keep the equipment running until it can be replaced.
81.3 Fencing around Redbourn Bowls Club
Part of the fencing around the bowling green has blown over to a 45 degree angle. It is thought that this has happened because there are fewer posts on this side supporting the fencing. The contractors have been contacted regarding this and the Parish Council is holding a retention which should not be paid until the work is satisfactorily completed.
81.4 Merger between Redbourn Playing Fields Trust and Redbourn Recreation Centre Management Co
The merger between the two organisations is progressing. It was agreed that a meeting should be organised between the Chairman, Clerk, Councillor Lowen, Inger Cooper, Steve Pullinger and Steve Brett in the first half of October to discuss the new lease.
81.5 Accounts
A copy of the accounts was given to the Clerk for circulation to all members for next month’s meeting. The financial position has improved, however, the figures include prepayments. The use of the Centre and the fitness room has increased and there have been some birthday parties which raises the profile of the Centre. An advertisement could be placed in the next newsletter publicising the Centre as a venue for parties.
81.6 General
Members suggested that other parishes should be informed that there is spare capacity on the Bowling Green which would be made available to other nearby villages.
Members thanked the representatives and the Centre for their dedication in working to improve the financial base and to publicise the facilities available at the Centre.
82 Variation of order of business
Having been proposed by the Chairman it was RESOLVED to take item 12 on the Agenda as the next item of business.
83 Computer Grant
A report from Councillor Lowen on computer grants offered by the Hertfordshire Association of Parish and Town Councils was circulated and noted. Following discussions it was RESOLVED that the Parish Council apply for the Computer Grant to be used to purchase a computer which would be loaned to the Recreation Centre.
84 Finance
84.1 Accounts for payment
Having been duly proposed and seconded it was RESOLVED to approve the accounts on the attached list. The Clerk to clarify with the insurance company why the Parish Council has to pay a VAT on the solicitor’s invoice for work undertaken on the Archer v Parish Council case.
84.2 Moneymarket investment
The moneymarket investment was noted
84.3 Appointment of Accountant
Following the retirement of the previous internal auditor/accountant an advertisement for an accountant was placed in the Parish Newsletter. Two replies were received. One withdrew as she felt she did not have sufficient experience to undertake the post. The other candidate was well qualified and experienced in tax, VAT and charity accounts. Having been duly proposed and seconded it was RESOLVED to offer the candidate the position subject to suitable references.
CORRESPONDENCE
85 St Albans City & District Council
85.1 Kids Camp: A study is being undertaken into the location and type of play schemes in the District. This will be taken into account when the District Council considers funding.
85.2 School Transport in Rural Communities: a letter from a member outlining the difficulties rural areas are experiencing with public transport was noted. A member reported that the department at County Hall dealing with school transport appeared to be issuing differing information to parents over the course of a few weeks. Concern was expressed that every year there appears to be problems either with school placements or transport. Councillor Windle agreed to liaise with County Councillor Derek Hills regarding the problems experienced in rural communities and to invite him to the next Parish Council meeting to discuss these issues.
85.3 Complaints re Trees: a member reported complaints he had received regarding overhanging trees and the subsequent problems to the elderly when leaves drop onto the pavements making them dangerous underfoot. The District Council will be taking over maintenance of all the trees in the village from the Autumn so there will be no confusion over which authority is responsible. The trees in Wheatlock Mead have now been trimmed but the ones outside 42 Tassell Hall have yet to be pruned. A member reported that the trees on the corner of Fish Street Farm overhang the road.
85.4 Member Training in Ethical Standards: The Clerk and Councillor Bull agreed to attend the training in ethical standards on 11th October.
85.5 High Functioning Aspergers Support Group: A member received a letter from a resident who attends St Luke’s School in Redbourn, seeking support in his attempt to persuade County to set up an autistic team to assist people with Aspergers to reach their full potential. The Clerk was instructed to write a letter of support.
86 Hertfordshire County Council
86.1 Benefit Uptake for the Elderly: Information was received from County pointing out that 1.8 million pensioners are failing to apply for pension credit. Another 1.75 do not claim council tax benefit. Information leaflets have been passed onto Redbourn Care Group and displayed at the “Pop in” and in the village hall.
86.2 Hertfordshire’s LTP1 Delivery Report 2001/02 to 2005/06: A report setting out the impact of the Local Transport Plan, what progress County has made towards meeting its targets and how County has delivered its strategy has been received. County reports that copies will be available in local libraries and on County’s website www.hertsdirect.org/ltp.
86.3 Corporate Plan: Hertfordshire County Council’s Corporate Plan 2006/9 is on file in the Council office. It sets out County’s ambition to “make Hertfordshire an even better place to live and work” in. County wishes to work with partners to
• Help people feel safe and secure
• Maximise opportunities for all children and young people, particularly by:
- Improving vocational education and training
- Making sure that safeguarding children is everyone’s business
• Support the independence of the growing number of older people
• Deal with worn out roads and pavements
• Reduce the impact of new development on the environment
• Maximise efficiency savings
A full version of the plan is available on http://www.hertsdirect.org/corporteplan
86.4 Temporary closing of Gaddesden Lane and Hemel Hempstead Road: Sections of Gaddesden Lane and Hemel Hempstead Road are to be closed for up to five nights sometime during the period 15th September 2006 and 1st February 2008. A temporary speed restriction of 40mph will be imposed from the B487 Hemel Hempstead Road/B487 Redbourn Bypass from its junction with Aubrey Lane north eastwards to its junction with the A5183 St Albans Road/High Street roundabout. Members felt it would be interesting, once the works are complete, to undertake a comparison of the number of accidents which have occurred during the period of the speed restrictions.
86.5 Local Government Pension Scheme: Added Years following redundancy: Hertfordshire County Council has advised that Parish Councils should adopt a policy showing how the Parish Council will decide how many years should be awarded and in what circumstances. The Clerk to ask Hertfordshire Association of Parish and Town Councils if they have a standard policy which the Parish Council could consider adopting.
87 St Albans and Harpenden NHS: Transfer beds from Harpenden Memorial Hospital: The decision to transfer beds from the Harpenden Memorial Hospital has been deferred.
88 NHS
88.1 Consultation on the future of Intermediate Care Services
West Hertfordshire Hospital Trust has launched a public consultation which proposes to reconfigure acute healthcare services within West Hertfordshire. Two options were given:
Option 1: acute services such as complex surgery and intensive care would be centralised at Watford General Hospital. The majority of planned surgical services – such as hip replacements or straightforward day surgery – would be centralised at St Albans City Hospital. Outpatient services and diagnostic tests would continue at Hemel Hempstead General Hospital and a new urgent care centre would be developed.
Option 2: acute services – such as complex surgery and intensive care – would be centralised at Watford General Hospital. The majority of planned surgical services – such as hip replacements or straightforward day surgery – would be centralised at Hemel Hempstead General Hospital. Out patient services, diagnostic tests and a minor injuries service would continue at St Albans City Hospital, as at present.
The consultation period closes on 16th October 2006.
88.2 Round Table Discussion: a Discussion meeting was held on 21st September at 1.45pm in Harpenden.
89 Hertfordshire Police Authority: the Policing Plan 2006-2007 was noted.
90 Ver Valley: the July issue of the Ver Valley Newsletter was noted
91 DEFRA: Two copies of Rural Services Review are being circulated to members
92 Citizens Advice Bureau: Siting of ATM donated by HSBC
The Citizens Advice Bureau has reported that HSBC has agreed to install a free cash machine in Redbourn and they are seeking advice on the best possible location. Members agreed that it should be centrally sited. The Clerk to copy the letter from CAB to businesses in the High Street asking if any of them would be prepared to have the cash machine on their premises and members were asked to speak to businesses in the High Street to gauge their reaction to this proposal. This information should also be published on the village website. The possible location of an ATM is to be included on the next Agenda.
93 Mrs Spicer: School transport
This issue was discussed under an earlier item.
94 ASB Law: VAT on the solicitor’s bill for the Archer (M) v Redbourn Parish Council injury case
The above case was withdrawn and the Parish Council has been informed that whereas the Insurance Company will pay for the professional charges the Parish Council has to pay for the VAT which amounts to £426.47. The Clerk is to write to the Insurance Company to clarify why it has to pay for the VAT.
95 East Common Resident: Speeding in East Common
A letter from a resident in East Common regarding speeding in East Common was noted. Members expressed surprise that anyone manages to speed in East Common bearing in mind the numbers of parked cars. Speeding in the village is regularly discussed at the Police Liaison meetings and at a recent meeting members were informed that the police intend to use mobile speeding guns in the village. Members noted that members of the Travel Plan Forum went to great lengths to discuss speeding issues around the village. The forum was informed that if people are determined to speed there is little that can be done to prevent this. The only real deterrent is enforcement. The police were informed of the speeding problems in East Common and elsewhere in the village at the recent Liaison meeting and they informed the Parish Council that they would be doing speed checks in the village.
96 Information received and not circulated: Agendas/Minutes of District Council meetings
97 Coach and Horse Logo
Having been duly proposed and seconded it was RESOLVED that the Bowling Club could use the coach and horse logo as its logo.
98 Redbourn Travel Plan?
A leaflet showing the proposals for the High Street has been circulated to all residents. Members reported that businesses in the High Street are worried about the effect the parking restrictions will have on their businesses. It was noted that traffic wardens do not enforce the current parking restrictions
99 Variation of order of business
Having been proposed by the Chairman it was RESOLVED that the Parish Centre, item 10 on the agenda, would be taken as the next item of business.
100 Parish Centre
Members noted that despite a recommendation from officers that the planning application for a new Parish Centre be approved, following representation from the residents of the four cottages in South Common, the application to demolish the Youth Club and build a Parish Centre was refused on a vote of four to three at Plans North. The application was drawn up following discussions with Planning, Conservation and Highways officers.
Having been duly proposed by the Chairman it was RESOLVED to suspend standing orders to permit two residents from South Common Cottages to speak.
The residents said the Parish Council has two options i) to go to appeal ii) submit a revised plan following a compromise to satisfy everyone in South Common cottages. They raised the following points
• Residents of south common cottages felt one of it should have representation on relevant committee discussing revised plan
• They felt the building should be less imposing
• They were of the opinion that the building and car park should be swapped over
• They did not think the Highways Department should have an input because building is on common land
• They said they aim to work with Parish Council not against Parish Council
• They felt that if the car park is adjacent to South Common Road the noise of people leaving the building will be reflected onto the Common and will have less impact on the old people living in the flats and bungalows
• They said that South Common residents were not made aware of discussions that had taken place regarding the proposals
• They felt the Parish Council should engage with South Common residents to try to find a way forward
• None of South Common residents is against the principle of better facilities
The Chairman said he did not think that flipping over the building would work. He pointed out that people with relevant expertise were consulted and some were invited onto the Parish Centre Consultation Committee. The Parish Council’s intention was to engage with residents and to this end the residents from South Common Cottages (and immediate neighbours) were invited to view the plans in April.
The Chairman thanked the residents for attending the meeting.
The meeting reopened.
Some members felt that the decision to reject the planning application should be challenged bearing in mind that the building was designed following meetings with the planning, conservation and highways officers and the design reflected the points these officers raised in the discussions. The designs were shown to the planning officers before being submitted. They were happy with the design and recommended approval. It was noted that the main objections spoken about at Plans North were those of views, both from the Common to South Common Cottages and from South Common Cottages to the Common. Views do not form a valid reason for rejection and members expressed concern that subsequent planning applications could be dismissed for spurious reasons. The Chairman said that at the meeting people were of the opinion that the proposed building was big but in fact it is only 5% larger than the existing building. He felt that the way in which it was presented gave a false impression. The reasons given on the planning refusal were
“The proposal by reason of its design, height and position re relation to South Common Cottages would fail to respect the scale and character of its surroundings with a resultant impact on residential amenity and would fail to preserve or enhance the character of the Redbourn Conservation Area. The proposal is therefore contrary to Policies 69 (i) General Design and Layout), 75 (ii) (Green Space within Settlements) and 85 (i) b) and e) Development in Conservations Areas) of the St Albans District Local Plan Review 1994”
The Clerk to write to a nearby resident, who supported the scheme, thanking him for his photographs which clearly defined the youth centre in relation to nearby properties and showed that the building was dwarfed by the adjacent Ravenstone House.
Members agreed to defer a decision on i) whether to go to appeal ii) submit a revised application iii) submit a revised application and go to appeal until they know precisely why the original application was turned down. The Clerk to write to the Planning Officers to seek clarification on the reasons given in the rejection. The Clerk to arrange a meeting with the Architects to discuss the way forward.
101 Reports
Having been duly proposed and seconded it was RESOLVED that the minutes of the following committees be adopted.
101.1 Common Footpaths and Open Spaces (7th September 2006)
101.2 Planning (24th July and 7th August 2006)
101.3 Finance Committee (27th July 2006)
101.4 Hertfordshire Highways (12th September 2006). Hertfordshire Highways has now confirmed that following further investigations it has uncovered that The Park is adopted.
101.5 Firework Working Party
101.6 Gypsy Liaison (4th September 2006)
The following minutes were noted:
101.6 Village Hall Management Committee (11th July 2006)
101.7 Redbourn In Bloom: Redbourn was awarded a Silver at the Anglia in Bloom presentations and a Silver Gilt for public awareness. The 2 Jays was nominated in the under 12 category. The In Bloom Committee is proposing to replace the wooden planters near Fish Street with a brick built planter. A design will be presented to the Parish Council for approval. The AGM was well supported with over forty people in attendance willing to join the new Redbourn Horticultural Association.
102 Cumberland House Garden
The legal formalities which have to be completed before the garden can be opened have not yet been finalised. A letter from the Chief Executive of the District Council explaining that the delay is because there are three parties involved was noted. The Clerk to reiterate the importance of ensuring the garden is open as soon as possible.
103 Date and time of Next Meeting: 19th October 2006. Councillor Cardy gave her apologies. She will be away on business
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday 20 July 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair),Mrs C Cardy, J Lowen, C O’Donovan, K Maidment, Dr W S Pierpoint, R Stent, A E Swendell
APOLOGIES: Mrs M Maynard (Illness) and P Schofield (work commitment) P Rosen (moving house) and Mrs V Windle (illness)
IN ATTENDANCE: R Ferris, Executive Director of Nursing and Intermediate Care
D Pyre, Deputy Director of Nursing and Intermediate Care
Mrs D Whiskin (Clerk to the Council) and six member of the public
Declarations of Interest
Councillor C O’Donovan declared an interest in the Recreation Centre and Redbourn Playing Field Trust
44 Notification of Other Urgent Business
1. To consider request from householder to change name of Two Ways, Chequers Lane, to Dormers. Reason for urgency: August recess
2. To consider request to mark out football pitch in Flamsteadbury Lane Play Area. Reason for urgency: August recess.
45 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the meeting held on 16th July 2006 be signed as a true record.
46 Presentation on The Future of Intermediate Care Services – Consultation
The Chairman welcomed the representatives from the Primary Care Trust. The following points were raised in the presentation:
• In 2005/6 Primary Care Trust overspent by £5.7m
• Deficit has to be repaid from subsequent years’ income
• PCT will have to implement changes to reverse overspend
• More patients using health care – fewer people using private health care
• More procedures taking place in clinics, GP surgeries and people’s homes
• Trust proposes to transfer twelve intermediate care beds from Harpenden Memorial Hospital to the Runcie Wing at St Albans City Hospital and close the inpatient ward
• Runcie ward has consultant led medical cover and is adjacent to diagnostic and support services at the City Hospital
• Trust believes they can do this and maintain a high standards of care at a lower cost
• Specialist services cannot be provided at Harpenden Memorial Hospital
• Consultation period ends on 27th July – many letters and petitions of protects have been received
• All information will be considered by the Board in public on lst September
• Members were assured that comments would be taken into account
• A balanced decision has to be made taking into account the needs of the population at large
• Concern was expressed that GPs may not be able to cope with additional workload
• A member noted that the Memorial Hospital was gifted to the community and considerable community funding was invested in the hospital
• District Nursing, podiatry, outpatient clinics and minor surgery will continue at the Memorial Hospital
• No proposals to sell off the Memorial Hospital which is owned by NHS
Members expressed concerns over the future of the Memorial Hospital and felt that this could be a precursor to closing the hospital. Members noted that promises made in the past over the provision of health services had not been kept and there is no guarantee that the Memorial Hospital would remain open.
47 Variation of Order of Business
Having been proposed by the Chairman it was RESOLVED to vary the order of business to take a letter from Land Partnership as the next item of business.
48 Land Partnership
The Land Partnership, which is an organization which identifies land for development,.has identified land within the curtilage of Bymead Cottage as suitable for a development of affordable housing. Should the scheme reach fruition the houses would be managed by Paradigm Housing Association and would be on a shared ownership basis. This means that part of the house remains in the ownership of the housing association and ensures that the houses remain “affordable”. The Land Partnership said that as the site would be an “exceptions site” the houses would have to go to local people in perpetuity. The Land Partnership consider the scheme meets current planning policies.
A planning officer from St Albans City & District Council had informed the Clerk that the planning policies for affordable housing relate to villages in the Green Belt and not to Redbourn which is a specified settlement in the Green Belt and therefore development would not be permitted on this site.
Members noted that it was not possible to ring fence the affordable housing in Long Cutt for Redbourn residents. The District Council has nomination rights for people on the housing list for the St Albans District and are not prepared to confine these to Redbourn.
A housing needs survey would need to be undertaken and the results of the survey would determine the number of houses to be built. The owner of the land intends to build a house for himself with wings for his two daughters from the proceeds of the development.
Members said they were sympathetic to the need for affordable housing but this had to be balanced against the policy to protect the Green Belt. The Parish Council is not the planning authority and can only make recommendations to the District Council. The scheme would be considered when the planning application comes before the Planning Committee.
49 Finance
49.1 Accounts for payment
Members queried the amount being paid for the skip for the churchyard. It was suggested that a considerable amount of the rubbish being placed in the skip could be composted. The Clerk to write to the PCC and suggest this. Having been duly proposed and seconded it was RESOLVED that the accounts on the list circulated to members be paid.
49.2 Moneymarket
The interest rate for the coming month is 3.82%.
49.3 August Recess
Having been duly proposed and seconded it was RESOLVED that delegated authority be given to the Chairman and Clerk to pay the invoices during the August recess.
50 Designated Public Place Order (Alcohol Free Zones)
A meeting was held with Councillors Swendell and C O’Donovan, the Clerk, Community Support Manager of St Albans District Council and the police. The term alcohol free zone is a misnomer – the correct term is Designated Public Place Order. Alcohol is permitted provided that it is consumed in a responsible manner. A DPO relates to anti-social drinking and permits an authorized person to confiscate alcohol and give a fixed penalty fine. The police already have powers to confiscate alcohol from under age drinkers. The police said that in reality DPOs do not work. The number of confiscations in St Albans have increased and collection of fixed penalty tickets is very poor. Police powers are discretionary.
The following points were raised:
• According to the police Redbourn does not have a recognised problem with antisocial drinking
• Many incidents are not reported to the police (a note to be put in the newsletter informing the public that they must report incidents)
• DPO may raise expectations – on occasions the police may not be available
• Police cannot act retrospectively on DPOs
• DPOs should not be placed on separate parts of village as this would be confusing
• DPO should cover a comprehensive section and the area from High Street/part of Crown Street/Lamb Lane/Fish Street was suggested – this could be extended at a later date
• Pub Watch scheme recently implemented should ease any antisocial drinking
• Training of all licensees in the village was suggested
• District Council has necessary signs and may be able to cover costs
• If Parish Council agrees a public meeting is to be held in October
• All people/businesses within the designated DPO area must be consulted
• PC Clayton said that she had an open mind on DPOs
• Before DPO can be implemented certain timetables have to be met regarding consultation and advertising
Following further discussion members agreed not to pursue this matter but to review the situation in six months. The Clerk to inform the District Council and the police of this decision.
CORRESPONDENCE
51 St Albans District Council
51.1 Buncefield Inquiry: A copy letter from a District Councillor to the Community Relations Officer of the Buncefield Major Incident Investigation was noted. The letter sought advice on
• When was the contingency plan last updated
• Were local people aware of the plan
• What instructions were issued to staff
• How many staff were on site
• What scheduled or routine inspections should have been carried out by staff and how often
• Was a visual inspection required
• Were the tanks built under permitted development
• What planning permissions were granted for the site
51.2 Buncefield Incident - Water Quality
A copy letter from a District Councillor to the Head of Environment at St Albans District Council asking him to seek advice on the long term effects on the water quality following the Buncefield Incident.was noted.
51.3 District Charters
The District Council Joint Parish Liaison Committee has requested the adoption of a Parish Charter. In areas other than unitary authorities both the District and the County Councils sign the Parish Charter with the relevant Parish Council. A model Parish Charter, as published by the former ODPM, covers areas of working such as consultation and information provided to Parishes, local governance, the Community Strategy/Local Strategic Partnership, financial arrangements and the delegation of services (where appropriate).
The District Council is investigating different options to widen participation of residents in the democratic process. One of the options may include introducing Area Committees which could potentially involve residents and local elected representatives. A report to be presented to the District Council on 11th July will recommend to Cabinet the establishment of a joint Member/Officer Working Group to examine the options for resident participation in the democratic process and the relationship between the District Council and the Parishes. The District Council felt it is premature to decide on a Parish-District Charter until the recommendations of the working part are presented to Council.
Members said that Redbourn Parish Council should play a central role in any forums which may be set up in Redbourn. The Redbourn Parish Council has been elected to represent the village, it plays a pivotal role in Redbourn, working with village organizations to improve facilities. It would not wish to see this diluted through the implementation of unproven systems.
A member reported on a study into changes in the democratic process where neighbourhood forums had been introduced. The process and been unsuccessful and resulted in dysfunctional a neighbourhood forum and a dysfunctional Parish Council.
51.4 Scott Wilson Report
Over a year ago a Survey was undertaken in West Hertfordshire by Birmingham University which stated that more traveller sites were required. The Scott Wilson Report was commissioned to evaluation suitable sites. The report is in the draft stage. A member is questioning the Leader of St Albans District Council why the report is being kept confidential.
51.5 Misleading Crime Figures
A copy letter to the Head of the Iquanta Team, Police and Crime Standards Unit was noted. The letter expressed concern at misleading crime figures. A member stated that the crime survey does not take into account any evidence from people under the age of sixteen.
51.6 Health Service – Financial Problems
A copy letter to the District Council regarding the financial problems of the National Health Service was noted.
51.7 Invitation to Mayor’s Charity Wine Tasting Evening
An invitation to the Mayor’s Charity Wine Tasting Evening was noted.
51.8 Statement of Principles Gambling
It was agreed that the Chairman and the Clerk should formulate a response to the consultation document and circulate this to members for approval.
52 Hertfordshire County Council: Road Closures
The following roads are to be closed from 31st July 2006 for patching:
• Crown Street/Waterend Lane
• Down Edge and Lybury Lane
53 Rt Hon Peter Lilley: County’s School Transport Policy
A reply from the Children, Schools and Families Director to the Rt Hon Peter Lilley on school transport policy noted the following:
• Redbourn was included in the old “Community” home to school transport police which enabled pupils to free transport to a number of secondary schools
• This policy has now been phased out
• Pupils in Redbourn are considered against the current Home to School Transport Policy
• Redbourn pupils qualify on distance
• If families express a preference for their nearest school, and it is over three miles from their address, they have an entitlement to free home to school transport
• It is a parent’s responsibility to ensure that their child is transported to and from school if they do not qualify for free home to school transport
• Bus services to and from Redbourn are run on a commercial basis
• Members have reviewed various aspects of home to school transport policy and prepared a range of options for county councilors to consider – members have not asked officers to undertake any further work on home to school transport in rural areas.
54 St Albans and Harpenden NHS PCT: to receive comments on Consultation on Future of Intermediate Care Service
This issue was discussed at the beginning of the meeting when a presentation was given by representatives from the Primary Care Trust. It was agreed that the Parish Council should respond to the consultation document as follows:
• The Parish Council would be disappointed if the Harpenden Memorial Hospital was closed as a cost cutting exercise
• The Hospital should be retained as a local diagnostic treatment centre in conjunction with local services
55 Buncefield Major Incident Investigation Board: Initial Report
The Initial Report into the Buncefield Incident has been received. t was agreed that the Clerk should produce three copies of the report for circulation to members.
56 Crown Street Resident: To discuss dangerous road junctions at Harpenden Lane Roundabout / Redbourn Road and cycling paths
A letter from a Crown Street resident was circulated expressing concern at the road junction at Harpenden Lane Roundabout / Redbourn Road. The Clerk to inform the resident that the Parish Council has been concerned about this and other crossings on the By Pass for many years and has raised this issue with Hertfordshire County Council on many occasions. The Clerk to send a copy of the letter to Hertfordshire Highways, include it on the agenda of the next meeting on 12th September and invite the resident to attend the meeting.
57 Royal British Legion: grants available from Poppy Support
Members agreed to publicise the grants available from Poppy Support in the next newsletter and on the parish noticeboards.
58 Home Office: Police Force Restructuring
Members noted that the plans to restructure the Police Forces have been abandoned.
59 HAPC
The following information was noted: i) Newsletter ii) AGM agenda and minutes. The Clerk reported that she attended the Annual General Meeting of the Hertfordshire Association of Parish and Town Councils.
It was agreed that the Clerk should attend the training sessions which she felt would be useful
60 Information received and not circulated: Agendas/Minutes of District Council meetings, Statement of Community Involvement from Dacorum BC, letter of thanks from Recreation Centre, St Mary’s PC, and Day Care Centre, Open Space Newsletter, Age Concern Newsletter
61 Public meeting to discuss closure of The Memorial Hospital
A request was received from a member of the public for the Parish Council to hold an open meeting to discuss the proposals for The Memorial Hospital, Harpenden. Members note that a meeting had been held at Rothamsted which is only two miles from the village. The consultation period expires on 27th July so members did not feel it would be logistically possible to set up a meeting in such a short time. A march is being held on 5th August from Harpenden Hall to the Memorial Hospital. It was agreed that a note to this effect should be included on the Parish Council minutes which are to be circulated around the village.
62 Reports
Having been duly proposed and seconded it was RESOLVED to adopt the following reports
i) Common Footpaths and Open Spaces ( 6th July 2006 )
ii) Planning
iii) Parish Centre Development/Fundraising Committee (6th July 2006)
The following reports were noted
i) Village Hall Management Committee
The Parish Council grant is to be used towards updating the Village Hall Clerk’s computer. A member noted that the rainwater pipe on the corner of the building needs replacing.
ii) Redbourn in Bloom: The Anglia in Bloom judges are visiting the village on 26th July and Councillors Stent and Swendell agreed to do a litter pick early in the morning
iii) Redbourn Playing Fields Trust/Redbourn Recreation Centre: in the absence of Councillor Schofield no report was presented. Councillor O’Donovan reported that he had joined the Recreation Centre Management Board
iv) St Albans and District Association of Parish Councils
v) St Albans & District minutes of Elderly Locality Planning Group (5th September 2005)
63 Redbourn Recreation Centre
63.1 Parish Council Representative
Having been duly proposed and seconded it was RESOLVED that this Parish Council elects Brett Steward as a representative of Redbourn Parish Council on the Redbourn Recreation Centre Management Committee.
The Clerk to ascertain whether the Parish Council can nominate a third representative. If so, a resident who works in the leisure industry, is willing to take up this post.
63.2 Legal fee for new lease
The Solicitor has said that the legal fees for drawing up a new lease for the Recreation Centre would be £600. This sum includes the time already spent on the lease which was not completed. ~The Clerk to ascertain whether there have been any changes in legislation or best practice which would mean that changes may be necessary to the lease. We will prepare a paragraph on dilapidation provision.
63.3 Parish Council Liaison with Recreation Centre
The Clerk to ask Brett Steward to attend Parish Council meetings on a quarterly basis (March, June, September and December) to provide a report on the Centre and a copy of the management accounts. This will give members an opportunity to consider how best they can support the Centre.
The Clerk to write to the District Council (with a copy to Brett Steward) regarding funding for the Kids Camp – a holiday play scheme which is organized by the Recreation Centre. The Clerk to obtain a history of this matter so that Councillors O’Donovan and Swendell may make representations to the District Council.
64 Village of the Year
The village was awarded theICT award and received a commendation in the Young People and Environment Category. The ICT award has now been incorporated into the Village of the Year and does not go forward into the Regional Awards.
Having been duly proposed and seconded it was RESOLVED that the £100 prize for the ICT award should be forwarded to Martin Cleaver to be used to improve the village web site.
A vote of thanks was given to Councillor Windle for her work to formulating the entry and organizing the judges visit.
65 Parish Centre
The planning application for the Parish Centre has now been submitted to the District Council
66 Cumberland House Garden
66.1 Legal formalities
The District Council Solicitor has confirmed that the delay in completing the legal formalities lies with Hertfordshire County Council. The County solicitor dealing with S106 agreements was not aware that the Parish Council is taking over responsibility for the path running through the garden. She will seek instruction from her client to this effect and endeavour to get this matter settled quickly.
66.2 Structural Report Wall
The Land Manager of Fairclough Homes will ask his Director if the Parish Council may have a copy of the structural report on the wall.
The District Council Conservation Officer is unable to inspect the wall but has recommended two companies they use for similar work on listed buildings. One cannot take on any additional work for two months. The other has quoted approximately £475 for a site visit and subsequent report.
67 Other Urgent business
67.1 Change of address
The new owner of Two Ways wishes to change the name to Dormers. Members approved the change.
67.2 Flamsteadbury Lane Play Area
The Chairman of the Acorn Group requested that a football pitch be marked out in Flamsteadbury Lane Play Area so that the children could play football over the summer. Members noted that the area is full of flints which could cause injury to the children. Under the circumstances they did not feel they could agree to it being marked out for football.
68 Date and time of next meeting.
The next meeting is to be held on Thursday, 21st September, 2006.
The meeting closed at 9.46 pm
Minutes of a meeting of the Parish Council held on Thursday 15 June 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), J Lowen, C O’Donovan, K Maidment, Dr W S Pierpoint, P Rosen, R Stent, A E Swendell and Mrs V Windle
APOLOGIES: Cllrs Mrs C Cardy (work commitment) Mrs M Maynard (holiday) and P Schofield (bereavement)
IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council) and one member of the public
Declarations of Interest
Councillor C O’Donovan declared an interest in the Recreation Centre.
27 Notification of Other Urgent Business
There were no items of urgent business.
28 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the meeting held on 18th May 2006 be signed as a true record.
29 Finance
29.1 Accounts for payment
Having been duly proposed and seconded it was resolved that the accounts on the list circulated to members be paid.
29.2 Moneymarket investment and terms and conditions
The moneymarket investment was noted. The interest rate has increased to 3.8300%.
29.3 Accounts for Year 2005/6
The Chairman of Finance reported that several meetings have been held to finalise the accounts and this has resulted in several changes being made. He pointed out that the net surplus figure in the Income and Expenditure account includes the revenue reserves and the actual surplus for the year is £320. The budget is in surplus because some of the budgets were not utilised. Having been duly proposed and seconded it was RESOLVED that the accounts for the year 2005/6 be approved.
29.4 Audit Return for Year 2005/6
A copy of the audit return was circulated. The Chairman of Finance explained the figures in Section 1, the Statement of Accounts. Members considered Section 2, the Statement of Assurance and agreed that they had fulfilled their obligations in this matter. Having been duly proposed and seconded it was RESOLVED that members of Redbourn Parish Council acknowledge their responsibility for the preparation of the statement of accounts and for the council’s internal controls, and confirm, to the best of their knowledge and belief, with respect to the council’s statement of accounts for the year ended 31st March 2006 that they had complied with points 1-6 as set out in the statement of assurance and that the annual return be signed. The revised public audit day is 4th August 2006.
29.5 Section 137 Payments
The Clerk reported that to meet regulations for section 137 payments a separate resolution must be recorded in the minutes. Having been duly proposed and seconded it was RESOLVED to retrospectively approve the following payments under S137 of the Local Government Act 1972 in the year 2005/2006
• Village signs £1,675
• Redbourn in Bloom £1,092
CORRESPONDENCE
30 St Albans District Council
i) Addresses for development on the Universal Salvage site
Three addresses were suggested
• Kingswood Manor Park
• Kingswood Park
• Meadow View
The Clerk to inform the District Council that members consider Meadow View is the most appropriate address.
ii) Redbourn Library
County has confirmed that the work to Redbourn Library should be carried out in June when the weather improves. Members noted that no work has been carried out to date. The Clerk to ascertain when the works are to be completed.
iii) Joint Issues and Options Consultation Document
An open forum on the Joint Issues and Options Consultation Document is to be held on Tuesday 20th June 12pm to 2pm at the District Council. The Consultation document is the first stage of preparing the new Development Plan Documents which replaces the current Local Plan. Comments are required by 14th July 2006. It was agreed that a response to the document should be drawn up. Councillor Swendell agreed to obtain additional copies for circulation to members.
iv) Drugs and alcohol awareness training
An invitation was received to attend drugs and alcohol awareness training on 22nd, 23rd, 26th 28th, 29th or 30th June.
v) VAT on bowling green
An officer of the District Council has said that the finance department does not feel it is possible to reclaim VAT on its proportion of funding allocated to the bowling green. This is contrary to information previously received by the Parish Council. Councillor Lowen agreed to speak to the District Council regarding this matter.
31 Hertfordshire County Council: Local Government Pension Scheme
Changes to Local Government Pension Scheme Regulations were noted.
32 Markyate Parish Council: Response to consultation on Provision of Transport to Faith Schools
Members agreed that Markyate Parish Council had written a very good response to the provision of transport to faith schools and noted that the questionnaire contained very loaded questions. It was agreed that a letter should be sent to Hertfordshire County Council endorsing the comments made by Markyate Parish Council.
33 Three Valleys Water/DEFRA: Water supply to Redbourn
Three Valleys Water Company has confirmed that since the Buncefield explosion it has worked closely with the Environment Agency to ensure the safety of future water supplies and to highlight potential areas of concern. Procedures were adopted to ensure that the water from the site could not affect the general water quality in the local area. Both Three Valleys Water Company and DEFRA have confirmed that the drinking water is safe.
34 St Albans and Harpenden PCT: Elderly Locality Planning Group Meeting
A meeting of the Elderly Locality Planning Group is to be held on 3rd July at 2.30 pm at 99 Waverley Road.
35 Hertfordshire Association of Parish and Town Councils
i) Newsletter: noted
ii) Chairmanship Skills Training: it was agreed that Councillor Windle should attend the training session on Chairmanship skills
36 Chartism Housing Association plc: information on suitable sites to build key worker houses
A request was received for information on possible sites for affordable key worker housing. Members agreed that Redbourn was not the ideal site for key worker housing as the public transport system was poor. They felt that housing for key workers should be sited close to the place of work.
37 Evaluation of Parish Council presence at Herts County Show
Saturday was very wet and muddy and the number of visitors was low but Sunday was a good sunny day with many more people attending the Show. Although not many people visited the Parish Council stand, partly because of its siting in the corner of the tent obscured by the adjacent stand, some members felt that, if a free stand was offered by the Herts Agricultural Society the Parish Council should have a presence at the Herts Show. Members felt that this helped to raise the profile of the Parish Council and was an opportunity to promote the village and its organisations. Members felt that it would be more appropriate if the stand was in the Hertfordshire tent. The Chairman said that if the Parish Council does attend next year’s Herts Show consideration should be given to providing some sort of wooden flooring. Stands are placed on the grass which is a problem during wet weather. There is a charge for providing flooring which has to be ordered in advance. Fortunately, the Parish Council was given a piece of carpet from the neighbouring stand.
38 Reports
Having been duly proposed and seconded it was RESOLVED that the following reports be adopted
i) Common Footpaths and Open Spaces (1st June 2006)
A vote of thanks was given to Councillor Maidment for providing a post and erecting the village sign at the entrance to the village.
ii) Planning
5/2006/1099 Use of redundant farm building and arable field as office and training ground for agricultural and industrial training (retrospective) at Flowers Farm, Hemel Hempstead Road, Redbourn
Members expressed concern at the commercialisation of Flowers Farm and were unsure whether this planning application constituted a suitable use in the Green Belt. Concern was expressed at the other commercial uses that are being undertaken at Flowers Farm which are not covered by this application and asked that the enforcement officer investigates all the uses being undertaken at the farm. Concern was expressed at the amount of commercial vehicles which are accessing the farm to the detriment of the definitive footpaths in the area.
Having been duly proposed and seconded it was RESOLVED that the following reports be noted:
i) Village Hall Management Committee
ii) Redbourn In Bloom
iii) Redbourn Playing Fields Trust Redbourn Recreation Centre
Councillor Lowen reported on a meeting that he attended with Mr Pullinger and Mrs Cooper (Redbourn Recreation Centre) and the Chairman and Clerk of the Parish Council to discuss the new lease which is required following the merger between the Playing Fields Trust and the Redbourn Recreation Centre. Various formalities have to be agreed between the two bodies before the merger can take place. He felt that it was important that the Parish Council is ready to complete the lease once the merger takes place. It was agreed that the Parish Council would fund the legal fees on behalf of the new body and this is to form an agenda item of the next meeting of the Parish Council. The Clerk to obtain a quotation for the Solicitors for carrying out this work. The Clerk to inform the District Council that a new lease is required and ascertain whether there is any new legislation which would mean there may be changes to the current lease.
iv) District Council Joint Parish Liaison
v) Pub Watch: Councillor Windle provided a written report which stated that the system works extremely well if all public houses enrol. If a customer is given a red card he is automatically banned from all Pub Watch premises. Red cards are given for serious offences such as attacking bar staff. A yellow card is given for being drunk and disorderly and is a warning that if offences continue a red card will be given to the offender. A blue card is given for people such as underage drinkers who are being watched but not put into the Pub Watch system. This is a pilot scheme which the police hope to implement throughout Hertfordshire. If someone is banned they would be unable to attend any pub in the scheme, not just those in Redbourn. Redbourn Parish Council agreed to support the scheme.
39 Village of the Year
Councillor Windle has organised the presentation to the judges and the bus tour. A copy of the itinerary was circulated and noted. All members were invited to attend. Different projects have been included and several businesses have been invited to send representatives to show the businesses involvement in the village. The Clerk reported that the presentational material was ready for the exhibition but she would not be able to attend because of family illness. The Clerk’s assistant has agreed to assist. Councillors Bull and Windle are to attend the presentation evening on 27th June 2006.
40 Parish Centre
Councillors Bull and O’Donovan attended a meeting with a planning officer and discussed the concerns of the residents in South Common Cottages with him. The planning officer confirmed
• Government guidelines state that traffic to schools and new developments should be separate, therefore an access from South Common would not be permitted
• The spire on building is a lightning conductor which is now a requirement on all new buildings
• Planning officers would not be happy with the building being turned around as this would have a much greater impact on the Common
• Planning officers were generally supportive
It was noted that the roof of part of the building nearest South Common cottages would have hip-ends which would reduce the impact on the buildings. The architects are now preparing to submit planning application. A cheque has been sent to them.
41 Cumberland House Garden
Miller Homes Ltd (Fairclough Homes) is not prepared to pay the Parish Council’s legal fees for the transfer of the footpath to the Parish Council as this is additional work which has had to be carried out at the request of the Parish Council. The variation is required because Hertfordshire Highways is not prepared to accept maintenance of the footpath if the garden is to be closed at night. The Parish Council considered that it is necessary to close the garden at night to prevent vandalism. The Clerk reported that she had asked whether Fairclough Homes would be prepared to meet the Parish Council half way and pay 50% of the legal charges. It was agreed that if necessary the legal fees would be funded from the S106 money which is being paid to the Parish Council to finance the maintenance of the garden. The contractor has expressed concern at the length of time it will take to maintain the garden. Members agreed that a specification would need to be drawn up for the maintenance of the garden which may have to go out to tender.
42 Questions from the Public
A new resident of Saracens Mews addressed the council on his willingness to become involved in village life. He explained that many of his family are parish councillors in his home village and he wishes to carry on this tradition. He had been in touch with the authorities regarding the water quality following the Buncefield incident and circulated a copy of the reply he had received from the authorities. Members suggested he may wish to become involved with the Recreation Centre and it was suggested that he contact the Manager and attend the Annual General Meeting.
43 Date and time of Next Meeting
The next meeting of the Parish Council is to be held on 20th July 2006.
REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday 18 May 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), J Lowen, Mrs M Maynard, C O’Donovan, Dr W S Pierpoint, P Rosen, R Stent, Mrs P Schofield, A E Swendell and
Mrs V Windle
APOLOGIES: Cllrs K Maidment and Mrs C Cardy (work)
IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council)
Declarations of Interest
Mrs P Schofield declared an interest in the Redbourn Recreation Centre and Redbourn Playing Fields Trust.
Councillors C O’Donovan an interest in the Recreation Centre.
1 Notification of Other Urgent Business
It was agreed that the following items were sufficiently urgent to be discussed at the end of the meeting:
i) Letter from District Councillor regarding proposal to set up a singe cross departmental Enforcement service
ii) Notification of public meeting ORGANISED BY Patient and Public Involvement in Health Forum for West Herts Hospitals on 5th June
iii) Invitation to attend an ARM Gypsy meeting on 7th July
2. Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the meeting held on 20th April 2006 be signed as a true record.
3. Finance
3.1 Accounts for payment
Having been duly proposed and seconded it was resolved that the accounts on the list circulated to members be paid. It was noted that a considerable amount of time had been spent in cutting grass this month due to the weather conditions. The contractor has agreed to attend the next meeting of the Common, Footpath and Open Spaces Committee to discuss the grass cutting and other matters.
3.2 Moneymarket investment and terms and conditions
The moneymarket investment and the terms and conditions were noted. The Chairman of the Finance Committee stressed the importance of monitoring the interest rates received. These should begin to increase over the coming months and if this does not happen the Parish Council should consider contacting other banks to test the market.
3.3 Internal Auditor
The Clerk held a meeting with an officer from Dacorum Borough Council Internal Audit Service and discussed the Parish Council’s requirements. Dacorum Borough Council act as internal auditor for the majority of Parish and Town Councils in Dacorum. He recommended that for a Council the size of Redbourn one audit should be sufficient and this should be carried out just after the end of the financial year. Officers would visit the Parish Council offices and spend a day reviewing the relevant paperwork. Having been duly proposed and seconded it was RESOLVED that Dacorum Borough Council Internal Audit Service be appointed to carry out the internal audit for Redbourn Parish Council for the year 2006/7.
Having been duly proposed and seconded it was RESOLVED that one audit be carried out in June/July 2007. It was noted that the present internal auditor would be carrying out the audit for 2005/6.
4. Request from Redbourn Cricket Club to level part of the Common to enable a Marquee to be erected for the Cricket Event to be held on 2nd June 2006
The Parish Council had previously given permission for a marquee to be erected on the Common for an event to be held on 2nd June. The Chairman and Vice Chairman of the Common Footpaths and Open Spaces Committee held an on site meeting with the Chairman of Redbourn Cricket Club to discuss how best to attain a level surface for the marquee. Two options were put forward
• level an area 80’ x 30’ with a mechanical digger, to re-seed the area after the event and use it for cricket practice
• level the area with sand
Members expressed concern that these important considerations were left to the last minute. The Clerk to inform the Cricket Club that the Parish Council did not agree to either of the options suggested both of which would have an adverse effect on the Common. Members suggested a third option to engage a professional company to erect staging which could be removed following the event with no adverse effect on the Common. The Clerk to contact the Cricket Club regarding this third option.
CORRESPONDENCE
5 St Albans District Council
5.1 Extension to St Mary’s Churchyard
The District Council is progressing the acquisition of land to extend St Mary’s Churchyard. The landowner has expressed concern that land which could have been used to extend the churchyard, and which is in the ownership of the Church, has been used for development.
5.2 Draft Scott Wilson Report
A copy of Councillor Swendell’s letter regarding the Scott/Wilson Report which outlines possible locations for gypsy sites in west Hertfordshire was circulated. It raised the following points:
• There are four sites in this area: Three Cherry Trees Lane, Ver Meadows (both council owned) and Tullochside and one off Chequer Lane (both private)
• 40% of the sites in west Hertfordshire are in the St Albans City & District area
• The report deemed that nine sites in the our District are deemed “very good”
• The draft report was “sensitive”
• Who would make the final decision as to which of the “very good” site would be included in the final report
It was felt that members, who are elected to serve their communities, should be able to influence decisions of this nature at an early stage.
5.3 Junction Redbourn by pass/HH Road
A copy letter to the Chief Constable seeking action to improve the dangerous junction at the Redbourn By Pass/Hemel Hempstead junction was circulated. A member noted that the junction needs to be redesigned. The recent works carried out at the junction have not improved the situation. It was also noted that the condition of the road in this area is very poor. This is to be raised at next week’s meeting with Hertfordshire Highways. It was agreed that an article on this matter should be included in the next newsletter.
5.4 NHS
A letter to the Chair of the NHS Overview & Scrutiny Committee expressing concern at the current state of the NHS, opposing the proposal to close St Julian’s Ward and cut funding by 5% was noted.
5.5 Footpath 37 diversion order for Bohemia House
A footpath diversion order to divert that part of the public footpath running in a northerly direction across the grounds of Bohemia House and to create an alternative footpath on a line running along Hill Farm Lane and along the north-eastern boundary of Bohemia House was noted. A copy of the notice has been posted in the notice board outside the village hall. Comments on the proposals should be submitted by 24th May. Members noted that this matter had been ongoing for a number of years and did not oppose the diversion. The Clerk to request a finger post be installed at the junction of the new footpath with Hill Farm Lane.
5.6 Telecommunications Mast at Clarence Park
A member referred the Parish Council to a report on the telecommunications Mast at Clarence Park which may be of interest when considering a proposal to erect a mast at the Redbourn Recreation Centre. It was noted that no further approach had been made regarding this proposal.
6 Hertfordshire County Council
6.1 Temporary Closure of Harpenden Lane
A notice that Harpenden Lane is to be closed from its junction with High Street north eastwards to its junction with A5183 Redbourn Bypass sometime during 29th May 2006 and 1st October 2007 for highways maintenance works was noted.
6.2 Temporary Closure of various roads
A notice that the following roads would be closed for up to five days sometime during the period 12th June 2006 and 1st April 2007 for carriageway maintenance works was noted:
• Chequer Lane from its junction with Hemel Hempstead Road eastwards to its junction with B487 Redbourn Bypass
• Crouch Hall Lane, Redbourn from its junction with Lamb Lane north westwards to its junction with Blackhorse Lane
• Lamb Lane, Redbourn from its junction with High Street westwards and southwards to its junction with The Common
•
• Watery Lane, Redbourn from its junction with Coles Lane south westwards to its junction with A5 trunk road
6.3 Consultation programme for Libraries
A consultation exercise for Libraries for the 21st Century is currently taking place. Drop in sessions have been arranged at over 35 libraries in the County. Copies of a questionnaire will be available at libraries and on the Hertfordshire County Council website www.hertsdirect.org/libsleisure/libraries.
6.4 Hertfordshire’s Local Transport Plan 2010/11
Copies of the Bus Strategy, Rail Strategy and Strategic Environmental Assessment – Environmental Report Non-Technical Summary have been received. The Bus Strategy was given to Councillor Windle and the Train Strategy to Councillor Maynard for their attention. All Local Transport Plan documents are on the County Council’s website www.hertsdirect.org/ltp.
7 Office of the Deputy Prime Minister: Local Authority Byelaws Consultation
A consultation document on Local Authority Byelaws has been received from the Office of the Deputy Prime Minister. Four copies have been made and these are being circulated to members. The following comments were made by members
• Byelaws are too difficult to obtain and the current process takes too long
• Approve simplified language for new byelaws
• Enforcement is paramount (PCSO should be able to enforce byelaws)
• ODPM should not be involved in the process
8 Lyons Inquiry on the Report into Local Government
A paper has been published setting out Sir Michael Lyons’ latest thinking on the future role and function of local government. The full report is available at www.lyonsinquiry.org. The paper seeks to discuss whether happiness and prosperity would increase if more choices were made at a local level. He feels that the last 25 years have been marked by increased centralisation of decision making and he believes that the resulting confusion about who is responsible for what and who can be held to account has lead to an erosion of public trust in Government. In order to attract finance an unhealthy situation has been created where local councils are too often focused on the wishes of Ministers and their departments rather than their own citizens’ needs and preferences. There is a growing interest in redefining the relationship between central and local government to leave more room for local choice. A final report is to be made to Ministers in December 2006. Members agreed that it is more democratic to devolve decision making to the lowest tier of government. Local councils are more in tune with local needs and preferences. It is important that any devolvement of services should include the devolvement of funding.
9 Lubbock Fine: External audit
The public audit day has been set for 7th July but it was noted that the accounts may not be completed in time and it may be necessary to change the date.
10 Hertfordshire Association of Parish and Town Councils
10.1 Newsletter: copies of the newsletter were circulated and noted.
10.2 Councillor Workshop: Councillor Windle expressed a wish to attend but the date clashes with the Parish Council meeting. The Clerk to ascertain whether any additional workshops are to be held and also whether it is possible to purchase a copy of the paperwork
10.3 Nomination to HAPTC Executive Committee: nomination papers must be submitted by 16th June.
11 Serco Solutions
There has been an increase in charges for Payroll Services of 2.4%.
12 Highways Agency: Completion of public consultation on Route Management Strategy
Ml (Junction 1-19) and M10 Route Management Strategy
A final Route Management Strategy report is available on the Highways Agency’s website at www.highways.gov.uk/roads/projects/4148.aspx.
13 Redbourn Infants and Nursery School: Community May Day Tea Party on 24th May 2006 at 2pm
An invitation has been received to the Community May Day Tea Party at Redbourn Infants and Nursery School.
14 Local Works: to note Campaign on Sustainable Communities
A meeting on the Campaign for Sustainable Communities is to be held in Welwyn Garden City on 26th July.
15 Herts County Show: Rota for Herts Show
A rota had been drawn up for the Parish Council stand at the Herts Show. Two people will man the stand for two hour sessions. There is one vacancy on the last session. Councillor Stent agreed to assist Councillor Rosen to dismantle the stand at the end of the Show on Sunday evening at 5.30pm.
16 Report on meeting with Recreation Centre Management Co Ltd
Two members recently attended a Board Meeting of the Recreation Centre Management Company to discuss the finances of the Centre and other issues. The meeting was very positive. Both members were impressed with the Management Board and, in particular, the Manager who is very proactive. There are some measures being discussed which would assist in improving the finances of the Centre, one of which would markedly increase the revenue. It was agreed that the Recreation Centre is an asset to the village and the Parish Council should do as much as it can to assist the Centre. The Parish Council leases the building from the District Council and leases it on to the Playing Fields Trust. Therefore if it were not successful its management would become the responsibility of the Parish Council. It was agreed that the Parish Council should:
• Enlist Parish Council representatives for the Centre
• Contact District Council regarding VAT refund on the Bowling Green project
• Fund the printing of a leaflet to be distributed with newsletter (this is to form an agenda item at next month’s meeting). The leaflet is to be printed and collated by the company which prints the newsletter
• Negotiate with the District Council in an attempt to reinstate funding for Kidde’s Kamp (a member agreed to contact the Recreation Centre Manager and get some background on the funding of the Kidde’s Kamp and liaise with the District Council)
Members were asked to consider whether they knew anyone who would be willing to act as a Parish Council representative at the Recreation Centre. One person expressed an interest at the Annual Parish Meeting. His details have been forwarded to the Recreation Centre.
The Chairman of the Parish Council and the Chairman of the Finance Committee have agreed to attend meetings of the Management Board twice a year.
It was noted that there are vacancies at the Centre during the day. It was suggested that the schools could be offered competitive rates to take up this spare capacity. New activities are being tried eg table tennis, short mat bowls to encourage people to use the Centre. Although it is preferable that the Centre be fully booked by local residents, if this is not the case, commercial decisions will have to be made to ensure the financial viability of the Centre. This is important if it is to remain open for village use.
17 Reports
Having been duly proposed and seconded it was RESOLVED to adopt the following reports
i) Annual Parish Meeting
ii) Planning Minutes
Concern was expressed at the application to trim trees on the Shepherds Row boundary. A letter to be sent to the developers expressing concern that residents are endeavouring to overturn conditions of planning approval. The Planning Committee has referred a letter regarding a development of affordable homes on land adjacent to Bymead Cottage, Luton Lane to the full Council. It was agreed that this should be placed on the agenda for consideration at the next Parish Council meeting.
The following reports were noted
iii) Village Hall Management Committee
iv) Redbourn In Bloom
A hanging basket evening is being held on 24th May. The local competitions are being judged at the end of June. People entering the hanging baskets and tubs need to make an official entry using the appropriate form. Planting of tubs and planters is to take place on 1st and 3rd June at 9.30 am and everyone is welcome to assist.
iv) Redbourn Playing Fields Trust/Redbourn Recreation Centre
The Art Show raised just over £1,800. The Bowls Club is successfully recruiting new members. It is organising competitions and monthly social events. The proposed merger between the Playing Fields Trust and the Recreation Centre Management Company is progressing and will be discussed at the Annual General Meeting of both bodies. The AGM of the Recreation Centre Management Company is on 11th July and the Playing Fields Trust is on 18th July. A meeting has been arranged with Steve Pullinger to discuss the new lease. Delegated authority was given to the Chairman of the Parish Council, the Chairman of the Finance Committee and the Clerk to liaise with Steve Pullinger and report back to the Parish Council.
v) Buncefield Major Incident: Third Progress Report
18 Village of the Year
The Judges are visiting the village on 16th June 2006. A member reported that the emphasis this year appears to be on the involvement of local businesses, facilities for young people, particularly businesses working with young people and disadvantaged groups. The following was agreed
• manager of the county owned gypsy sites be invited to meet the judges
• visit to Cumberland House garden
• visit to 9 Lives to see new use of redundant Health Centre. Also partners carry out outreach work in local schools
• invite representative from Post Office, Indian Nights and Crown Pharmacy – to talk about work in the community
• invite children to attend in costumes from “Oliver” musical
19 Parish Centre
The Clerk to progress meeting with Planning Department to discuss plans for the proposed Parish Centre.
A member of the public has contacted the Chairman of Finance and commented as follows:
• Parish Council has not adequately considered the financial implications of the Parish Centre
• The Parish Centre would urbanise the Common
• The Youth Club should be held at the Redbourn Recreation Centre
• The Youth Club should be demolished and the land returned to the Common
The person has asked the Redbourn Web Site master if he can have a page on the web site to invite comments on this matter.
Members noted that comments on the proposed Parish Centre were invited in the consultation exercise on the Vital Village Plan. The overwhelming number of people responding agreed with the proposals. It was felt that if the web site were to become interactive the cost of running the site would increase. There is already a funding gap. It was agreed that the funding gap could be filled by taking advertisements from non-Redbourn businesses.
Members did not think it was feasible to permit individual members of the public to have a page on the web site. The alternative would be an interactive site but this would put an unacceptable administrative burden on the webmaster who manages the web site on a voluntary basis. The Parish Council email address and telephone number is widely publicised but it was agreed that a direct link to the Parish Council from the web site would be a good idea.
Members agreed that the newsletter should be displayed on the website.
20 Beating The Bounds
The Beating of the Bounds is organised for Sunday 21st May 2006, at 8.45pm at the Harpenden Lane roundabout. The Vice Chairman of the Commons Committee is to lead the walk.
21 Cumberland House Garden
Mr Saunders has held an on site meeting with the contractors and is satisfied that the structural works to the wall and other works in the garden have been completed. The garden needs weeding and the grass needs cutting. Once this has been carried out a meeting is to be held with the Parish Council to agree that everything is satisfactory for a handover of the gardens. He feels that it should be possible for the Parish Council to accept the garden immediately and the adoption of the footpath at a later date. The Clerk to request a written report on the condition of the boundary walls.
Other urgent business
22 Review of District Council’s Approach to Enforcement
A District Councillor circulated a District Council report regarding the establishment of a single cross departmental Enforcement service intended to be proactive rather than reactive. Members supported this
23. Community Development Agency
The Chief Executive of West Herts Hospital Trust will speak and take questions at a public meeting on 5th June at 7pm at Tonman House, St Albans.
24. Hertfordshire County Council
An invitation has been received from the Gypsy Section to attend an Annual Review Meeting at the Mimram Suite, County Hall on 7th July at 10am.
25. Questions from the Public
There were no members of the public present.
26. Date and time of next meeting
The next meeting is to be held on Thursday, 15th June 2006.
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday 16 March 2006 at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A Bull (Chair), C O’Donovan, Dr W S Pierpoint,
P Rosen, R Stent, Mrs P Schofield, A E Swendell and
Mrs V Windle,
APOLOGIES: Councillors Mrs C Cardy, J Lowen, K Maidment, and
Mrs M Maynard
IN ATTENDANCE: Mrs P Allcroft (Assistant to Clerk to the Council),
Mrs M Taylor (Redbourn Parish Council’s Representative on Redbourn Recreation Centre Management Committee)
Declarations of Interest
Councillors C O’Donovan and Mrs P Schofield declared a prejudicial interest in the Recreation Centre and Playing fields Trust, and Councillor R Stent declared a personal interest in the planning application for 10 Saberton Close.
281 Notification of Other Business
It was agreed that the following items were sufficiently urgent to be discussed at the end of the meeting:
i) Further planning applications received and due for a response to Plans
North before the next Planning Meeting (to be included in Item 11)
ii) Report by Councillors Dr W S Pierpoint and C O’Donovan regarding their
attendance at a meeting of the Friends Of The Nickey Line
iii) Wayleave for Greenleas (agreed by Commons Committee pending confirmation of valuation)
282 Minutes of the Previous Meeting (16 February 2006)
Subject to an amendment to Minute 278 in which Cllr Dr W S Pierpoint’s name was omitted as an attendee at the meeting, it was proposed, seconded and RESOLVED that the minutes of the previous meeting be signed as a true record.
283 Report from Mary Taylor (RPC Representation on Redbourn
Recreation Centre Management Committee)
Mrs Taylor reported the following:
Financial concerns: Last year’s deficit of around £6,000, looked as if it might increase to a projected deficit for 2006/07 of £12,570. A further member of staff is required to allow the Bowling Club to extend its hours, and this would add to the financial deficit. However, it was felt that it was necessary to invest to make more profit. The facilities are not used during the day as much as in the evening. There are lots of ideas being put forward to try and publicise the Centre and to increase its revenue. It is not commonly understood that the centre is run by volunteers and not owned by Hertfordshire County Council or St Albans District Council. It was noted that it was illegal to run at a loss, but it was confirmed there was money in the dilapidation fund if it was necessary to resolve the deficit.
Urgent need to strengthen Board of Directors: A further Redbourn Parish Council representative was required as Ernest Cox had resigned.
Merger of Redbourn Recreation Centre Management Co Ltd with Redbourn Playing Fields Trust : This is currently being considered, and is being pursued with the Charities Commission to check that there is no conflict with aims and objectives. The merger would mean a transfer by the Redbourn Parish Council of the sub-lease of land and building from the RPFT to the RRCMC. Members confirmed that, in principle, they would be willing for this transfer. The merger would also mean that the RRCMC would agree, in principle, to set aside the management agreement with RPFT.
Outstanding Invoice: There is still an outstanding amount to be paid for the bowling green, but the Clerk was asked to check that the problems had been satisfactorily resolved before settling this sum.
Reclamation of VAT by District: The Clerk was asked to check whether this had happened.
Business Rate for Community Tax: It was confirmed this had been successfully negotiated.
Members confirmed that a quarterly report was expected from Mrs Taylor.
284 Clerk’s Report
284.1 Universal Salvage
A reply has been received from the District Council with regard to affordable housing on the Universal Salvage site. Affordable units have to be completed and the freehold transferred to a Registered Social Landlord before 75% of the private housing units are occupied. The Unilateral Deed had been circulated to members for information.
Affordable housing is defined as: “housing which is for shared ownership and key workers and where the cost is reduced directly or indirectly by means of public or private subsidies such that it can be afforded by persons or families on incomes or in lower paid employment that is not sufficient to enable them to access housing on the open market”
The allocation of housing will be a matter for the Registered Social Landlord (a Housing Association). The District Council understands that it is likely to be for shared ownership. The agreement requires that the properties be “affordable” . This will continue to be the case unless the Unilateral is modified or discharged. Once the houses are owned 100% the properties no longer need to be affordable. The undertaking does not stipulate that the housing must be kept for Redbourn residents.
Members felt that it would be preferable for the affordable housing to be rentable accommodation as this would keep it available as affordable housing in the future. The Clerk was asked to write to put this to the site developers.
284. 2 Herts County Show
It was reported that Redbourn Care Group, Redbourn Players, Redbourn Museum and Redbourn In Bloom have agreed to provide promotional material for the stand at the Herts County Show.
284.3 Mallow House, Norrington End
It was noted that several Councillors and the Clerk attended an on-site meeting, at the invitation of Hertfordshire County Council, to view the site with regard to the application to install bunding. A County Councillor expressed surprise that the development for housing in the Green Belt had been approved. The applicants informed the Clerk that they had applied for the barn and agricultural machinery store not expecting the application to be granted. The farm business is the breeding of romany horses (they have five/six at the moment). The horses are sent to Norfolk and used to pull romany caravans. This information has been passed to the District Council and a request for a definition of a “farm” has been sought.
284. 4 Parking Review
It was noted that following a discussion at Commons the following suggestions had been put to the District Council:
i) Waiting restrictions and parking on grass verges and footways, and the revision of parking restrictions in the High Street currently under consideration in travel plan for Redbourn
ii) Damage to grass verges in various parts of the village, particularly 2 areas
which would benefit from hard surfacing to provide additional parking:
• Tingeys Close - this is a narrow road, cars park on the verges causing damage
• Hemel Hempstead Road opposite St Marys Church (near Statham’s Court) – cars park on grass verge causing damage
iii) Signposting to parking bays in Dunstable Road
iv) Installation of dropped kerb for motorists to gain easier access to off-street
parking adjacent to the Fire Station. At present motorists have to drive over the kerb to access the parking.
v) Areas which are congested when children are being delivered or collected
from the local schools and/or which would benefit from double yellow lines, namely
• Corner of Coopers Meadow
• Corner of Long Cutt/Crouch Hall Lane
• Corner Long Cutt/Snatchup
and also
• Pondsmeade (off the High Street) motorists using local shops, block driveways and also cause potential problems for emergency vehicles
• Corner Fish Street (by old people’s bungalows) motorists park here blocking the sightlines for people turning left into Fish Street from the Common
• Crown Street is often obstructed on the corners of Bassett Close
vi) Parking on footways should be banned down the length of Crown Street
from 1 to 33a as cars parked on the footways were causing mothers with pushchairs to walk into the road.
vii) Kerbing along the edges of Redbourn Common to prevent erosion by
buses and lorries which were cutting chunks out of the edges. The Parish Council has been putting in wooden bollards to protect the Common but it looked as if more steps should be taken to protect the Common.
284.5 Allianz Cornhill
The Solicitor has informed the Parish Council that Mr Archer has withdrawn his case for injury and has to pay our legal costs.
285 Report from Allison Dewar, Community Police Support Officer
Nothing to report.
286 To approve Accounts for Payment
Having been duly proposed and seconded it was RESOLVED that the accounts presented to the Council be paid. The moneymarket investment was noted.
287 Cumberland House Gardens
It was proposed, seconded and duly RESOLVED to accept the contribution of £7,500 towards maintenance of the footpath in Cumberland House Gardens.
With regard to the letter from Miller Homes it was noted that the delay in handing over the gardens was due to delayed delivery of lit bollards which were due in six weeks from the date of letter. The Clerk was asked to
i) confirm when we could expect delivery of the benches as shown on the plans, and if the Parish Council could approve the designs;
ii) confirm when we might expect official handover of the gardens, hopefully in four weeks time;
iii) organize an official opening of the garden, possibly on Saturday 22 April
288 Bus Shelters
It was AGREED to get estimates for painting the bus shelters in Dunstable Road and Lybury Lane.
289 CORRESPONDENCE
290.1 St Albans District Council
i) Amalgamation of Primary Care Trusts Consultation – contents of the
letter were noted.
ii) Invitation to attend Call-in Meeting on CCTV on 21st March, 7.30pm at
District Council Offices. Cllr T Swendell hopes to attend and will
speak on behalf of Redbourn.
iii) Lyons Inquiry – a response had been sent on behalf of the Parish
Council.
iv) Council Garages in Snatchup, Tassell Hall and Rainbow Close - It
was noted that SADC will be referring their proposals to Redbourn Parish Council to confirm what they would like done. Councillors decided they would like to look at the site as a group to get an idea of the situation.
v) Request for double yellow lines outside 35 Fish Street – Councillors
noted the contents of the letter but felt that the Highways Agency Travel Plan may resolve this problem.
vi) Litter Pick – The date, location and time were noted.
vii) Child Abuse – Councillors expressed sympathy with the situation, and it
was noted that one member was taking a keen interest circumstances locally.
290.2 Hertfordshire County Council
Notice of temporary closing of High Street – it was noted that sometime during period 27th March and 26th September 2006 the High Street from Junction with B487 Redbourn Bypass/A5183 St Albans Road roundabout north westwards to its junction with Fish Street, would be closed for a period of 7 days for the purposes of carriageway resurfacing
290.3 Hertfordshire Police – It was noted that the police would not support the whole of Redbourn being made an alcohol free zone. Councillors decided to have a meeting to agree the alchohol free zones. The Clerk was asked to organize this with Sergeant Lewis Ducket before the next Police Meeting.
290.4 Mrs K Bisset - The letter to Hertfordshire Highways regarding heavy traffic in Luton Lane was noted.
290.5 Allianz Cornhill - Comments regarding regular inspection and maintenance of Parish Council owned property was noted.
290.6 Highways Agency
i) Draft Revocation Order (The Watford and South of St Albans – Redbourn – Kidney Wood, Luton (Park Street to Beechtrees Partial Revocation) Scheme 200 – Noted.
ii) M1 Widening Newsletter – Noted
290.7 F& R Cawley – The increases in waste collection costs was noted
290.8 Serco – It was noted that the offer to submit on-line returns had been
accepted on the Council’s behalf by the Clerk and the Chairman.
290.9 St Albans and Harpenden Patient Forum - The response to the
consultation on “Ensuring a Patient led NHS: Primary Care Trusts” was
noted. The Clerk to write to John de Braux confirming that members
do not agree with Primary Care Trusts being county based as this is too
remote and may result in the loss of some of the services currently
enjoyed. The St Albans and Harpenden Primary Care Trust is locally
based and offers a good service to the community.
290.10 Office of Deputy Prime Minister – It was noted that S.137 for 2006/7
is £5.44 per electorate, an increase of 14p per person.
290.11 Rt Hon Peter Lilley - Comments from Department of Transport on
expansion at Luton Airport were noted.
290.12 Centrebus – The report on the complaint regarding service 34 was
noted.
290.13 NHS – It was noted that the opportunity to ask questions about the
proposed Hatfield hospital by email, telephone or post was open until
17th March 2006.
290.14 Council for the Protection of Rural England - The invitation to
enter the 2006 Village of Year competition was noted, and Cllr V Windle
volunteered to administer the application.
290.15 British Schools Museum – The invitation to attend British Schools
Museum was noted, and Councillors had no objections to advertising this
on notice boards and in newsletters.
29016 CIT Vendor Finance (UK) Ltd - The necessity to arrange insurance
cover for photocopier with Allianz Cornhill was noted. Having been duly
proposed and seconded It was RESOLVED that authority to make
decisions on insurance should be delegated to the Chairman and
the Clerk.
290.17 Hertfordshire Association of Parish and Town Councils – The
newsletter and information about gratuities/pensions
Schemes were noted.
290.18 School Transport – Councillor Windle explained the difficulty for school
children to walk in any direction to secondary schools outside of
Redbourn. Previous documentation about schooling for Redbourn children and the transport provision had not been transparent. A parent has now taken this matter to the Ombudsman. Children were expected to be able to walk three miles to school, but from Redbourn, a rural area, it was unacceptable because of poor street lighting and dangerous road crossing. It was proposed and AGREED that the Parish Council
should be involved in pursuing the re-instatement of a bus service with a direct route to Harpenden Schools.
291 Buncefield Oil Depot – The report was noted.
292 Right of Way – It was reported that the residents of 7 North Common
had decided to withdraw their request for a right of way over the
Common.
Councillor Mrs V Windle left the meeting at 9.35 pm.
293 PLANNING APPLICATIONS
The following planning applications were considered by the Full
Council:
293.1 5/06/0418LB Conversion of first floor to residential and single
storey rear extension (renewal of planning permission 5/00/1976LB
dated 07/06/2001); 5/06/0419CA Demolition of rear outbuilding;
5/06/0417 Conversion of first floor to residential and single storey
rear extension (renewal of planning permission 5/00/1978 dated
7/6/2001), all at 70 High Street, Redbourn
No objection subject to Conservation Officer’s agreement.
293.2 5/06/0471 Detached double garage at 44 Crouch Hall Lane, Redbourn
No objection
Cllr R Stent left the meeting as he had a personal interest in the following
planning application.
293.3 5/06/0458 Rear Conservatory at 10 Saberton Close, Redbourn
No objection
Cllr R Stent rejoined the meting.
293.4 5/06/0428 Single storey rear extension and alterations to openings at 33
Dunstable Road, Redbourn
No objection
293.5 5/2006/0440 Conversion of stable blocks A and B into 7 accommodation
units, internal and external alterations, associated parking and use of “tack room” as bicycle store at land adjacent to Beesonend, Harpenden.
Refuse application because it is development in the Green Belt. A call-in form was requested.
Cllr Mrs P Schofield left the meeting at 10.00 pm.
294 REPORTS
Having been duly proposed and seconded it was RESOLVED that the following reports be adopted:
i) Planning (27 February 2006 and 15 February 2006)
ii) Common, Footpaths and Open Spaces (2nd March 2006)
The Common Footpaths and Open Spaces Committee had agreed to grant a wayleave to Greenleas, North Common, but requested an independent valuation. This has now been received and confirms the valuation previously provided. Having been duly proposed and seconded it was RESOLVED that the valuation of £750,000 be accepted.
iii) Hertfordshire Highways Liaison (7th March 2006)
iv) Gypsy Police Liaison Group (14.2.2006)
v) Hertfordshire Travel Plan (28.2.06)
It was agreed that the following reports be noted:
i) Village Hall Management Committee (14.2.2006)
ii) Redbourn in Bloom
iii) Redbourn Playing Fields Trust/All Weather Bowling Green & Sports Area Working Party (verbal)
295 Parish Centre
It was proposed and duly RESOLVED to approve notes on meeting with the Architect, approve the sketch plans for the Parish Centre, and to approve instructions to the Architect to draw up plans for submission to the District Council for Planning approval.
It was noted that the District Council had awarded a grant of £40,000 towards the Parish Centre.
Councillor O’Donovan informed members that he would be showing the plans to residents living in South Cottages, and that other local residents would be invited to a meeting in the Youth Club to view the proposals.
296 Other Business
i) Councillors Dr W S Pierpoint and C O’Donovan had attended a meeting of
the Friends of the Nicky Line. They reported that a Committee had been formed and Councillor O’Donovan had agreed to represent Redbourn. An Open Meeting is to be held on 18 May, in Harpenden, and two other residents have agreed to be members.
The meeting closed at 10.30 pm.
NOTE TO RECIPIENTS OF THESE MINUTES
You are cordially invited to attend the Annual Parish Meeting which is to be held on Thursday, 27th April 2006, at 7.30 pm in Redbourn Village Hall. Parish Councillors will be giving reports on the past year’s activities and future plans.
The proposals for the new Parish Centre (to replace the Youth Club on South Common) will be displayed. The plans were drawn up by Rheinberg, Cannon and Morgan Partnership. Mr Cannon is a resident of the village.
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REDBOURN PARISH COUNCIL Minutes of a meeting of the Parish Council held on Thursday, 16th February, 2006 at 7.30pm in the Council Chamber Redbourn Village Hall
PRESENT: Councillors A V Bull, Chairman, Mrs C Cardy, K Maidment, , C O’Donovan, Dr W S Pierpoint, P Rosen, , R Stent and A E Swendell Mrs V Windle
APOLOGIES: Councillors J Lowen (business commitment) Mrs M Maynard (ill) Mrs P Schofield (on holiday) C O‘Donovan (DC meeting)
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council
Declarations of Interest
Councillor Dr W S Pierpoint declared a prejudicial interest in Redbourn Museum
249 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting be signed as a true record.
250 Report from Allison Dewar, Community Support Officer
CSO Allison Dewar sent her apologies and said there was nothing to report.
251 Notification of other business
It was agreed that the following two issues were sufficiently urgent to be discussed at the end of the meeting:
i) House Building in the Green Belt: Proposal to develop 6,000 houses between Hemel Hempstead and Redbourn.
ii) School Transport: letter from local resident regarding school transport.
Clerk’s Report
252 Ml Widening
The Highways Agency has organised an exhibition on the Ml widening on 11th March in the Village Hall. Notices to this effect will be posted on the noticeboards.
253 Quality Status – Any Other Business
The Chairman reported that it was not good practice to have Any Other Business on the agenda and if the Council is to obtain Quality Status this matter has to be addressed. The business of Parish Councils should be open and transparent. Members of the public should be aware of what is to be discussed so that they have an opportunity to attend the meetings or make their views known beforehand. However, some members were concerned that there should be an opportunity to raise urgent business at meetings. St Albans City & District Council has an item “Notification of Other Business” on its Agenda. Members and officers inform the Council of items they wish to discuss and the Chairman decides whether the items raised are of sufficient urgency to be discussed at the end of the meeting. This procedure could be followed by the Parish Council although it is unclear whether this would be acceptable by the Quality Status Accreditation Panel. One member felt that the decision on whether an item was sufficiently urgent to be discussed under Other Business should be decided at the beginning of the meeting. The member raising the matter should explain the background and a decision would be taken on whether it could wait until the next meeting. She felt the Chairman should only accept items of Other Business if everyone agreed that it absolutely could not wait until the next meeting.
254 Universal Salvage
No response has been received regarding the affordable properties on Universal Salvage. A second letter has been sent to the District Council.
255 Cumberland House Garden
No response has been received regarding an additional sum to maintain the footpath running through Cumberland House Garden. A follow up letter has been sent. Members expressed concern that the matter should be expedited so that the garden is open for the Summer.
256 Herts County Show
The Agricultural Society has offered the Parish Council a free stand at the Herts County Show. A rota is required for members helping on the two days of the Herts Show. The Parish Council is to be given six passes (three for each day) and one vehicle pass. Additional tickets may be purchased at £7 each. At least two people should man the stall. Duties could be split between morning and afternoon in which case an additional two tickets should be purchased; or two-hour sessions, in which case ten additional tickets would be required. It was agreed that two hour sessions would be preferable if sufficient volunteers can be found. Councillors Bull, Cardy, O’Donovan, Rosen, Pierpoint and the Clerk have agreed to attend. Councillor Cardy acts as a steward for the County Show and will not need a ticket from the Parish Council. Letters have been sent out to village organisations asking them if they would be willing to provide promotional information for the display stand. Having been duly proposed and seconded it was RESOLVED that delegated authority be given to the Clerk and Chairman to purchase additional tickets up to £70.
257 Planning: Mallow House, Norrington End: Agricultural Barn
The Parish Council had asked a District Councillor to call in the planning application for an agricultural barn at Mallow House, Norrington End. Members felt that this should not be granted because two “redundant” agricultural buildings had been demolished and permission given for them to be replaced by houses. The application for the barn was granted on delegated authority before the consultation period had expired. In response to the Parish Council’s letter asking why the application was granted before the expiry date, the District Council has responded as follows
The proposal for an agricultural building was not an application for planning permission and was not subject to standard consultation and neighbour notification procedures. It is simply a judgement as to whether the development fulfils the criteria of Part 6 of the Town and Country Planning General Permitted Development Order 2995 and can be erected as permitted development or whether a planning application is required. In this case the proposed fulfilled the criteria and was considered to be permitted development.
258 Commons: Road outside the Methodist Church
The potholes in the road outside the Methodist Church have been levelled and additional gravel has been laid.
259 To approve accounts for payment
Having been duly proposed and seconded it was RESOLVED that the accounts presented to the Council be paid. Having been duly proposed and seconded it was RESOLVED that £583.29 be paid from S137 for a Village Sign.
260 Recommendation from Firework Committee
Having been duly proposed and seconded it was RESOLVED that the recommendations from the Firework Committee for donations from the profits of the firework display be approved and £100 be donated to each of the following organisations:
Redbourn Junior School, Redbourn Infant School, St Luke’s School, Redbourn Scouts / Cubs/ Beavers, Redbourn Brownies / Rainbows, Playing Fields Trust, Youth Club, Redbourn in Bloom, Redbourn Care Group, Redbourn Day Care Centre, Redbourn Pop In?, Redbourn Good Companions, Redbourn Football Club, Redbourn Museum, Tiddlywinks, Redbourn Web Site
261 Moneymarket investment
The moneymarket interest for the coming month is 3.77%
CORRESPONDENCE
262 St Albans District Council
i) extracts from Police Magazine
A member circulates extracts from the Police Magazine which give the police perspective on issues and to all Parish and District Councillors in order to raise awareness. Policing is about
• Prevention of crime
• Detection of crime
• Maintenance of the Queen’s peace
The overall crime figures for Redbourn to 31.12.2005 show a decline on the previous year. The detection rates in Hertfordshire did not meet set targets and efforts are being made to improve them.
ii) attendance at meetings of the St Albans Association of Parish Council
At the last meeting of the St Albans Association of Parish Councils concern was expressed at the low attendance. It was noted that the meetings are often held on Thursdays which is when Redbourn Parish Council holds its meetings. The last meeting discussed proposals to merge police forces and intimated that this was a foregone conclusion. It was noted that a number of police authorities is now disagreeing with the proposals. Concern was expressed that if Hertfordshire joins with any of the neighbouring forces the quality of policing may decline.
iii) Working Party – Licensing Act 2003
The Chairman of the District Council Licensing Committee Working Party is seeking views on
• How the Licensing panels performed
• How the administration worked
• Provision of information to Parish and Town Councils/residents
• Were hearings conducted efficiently
• Decision making process
• Effectiveness of enforcement
• Rights of Councillors to speak for residents
• Appeal to Magistrates Court
• Effect planning issues have on applications
• Any other matters relating to licensing
The Clerk to respond pointing out that Redbourn Parish Council received no notification of the change in licences from the District Council and received a number of complaints from local residents who were not aware of the applications until informed by the police.
iv) Political Speed Dating
Members congratulated Councillor Swendell on winning the Youth Council political speed dating event which was held in St Albans.
v) Street lights: to note comments on delays in repairing street lights
The replacement light on the Common in Lybury Lane is to be fitted with a special embellishment kit to make the column look authentic. The replacement Windsor Lanterns and columns have been ordered and will be fitted when they are received. This is taking longer than normal as they are not standard items.
vi) Parking
The Parking Services Section is undertaking a review of waiting restrictions and parking on grass verges and footways. The District Council is seeking local views on what waiting restrictions are no longer required or possibly identify dangerous locations where waiting restrictions should be introduced. The Travel Plan Forum is looking at certain problem areas including revising parking restrictions in the High Street.
Members were asked to consider this matter and report their comments to the Commons meeting so that they may be approved and forwarded to the District Council. The Clerk to request a map for Long Cutt/Coopers Meadow which gets congested when children are being delivered to the two schools. Also parents are parking on, and damaging, the verges.
vii) CCTV: Request for Parish Council to pay for maintenance of CCTV cameras
The Clerk has informed the District Council that the budget for next year has been set and it is therefore not possible to include maintenance for the CCTV cameras. It was noted that recent incidents of damage to street furniture may have been captured on the cameras. The Clerk to inform the police.
viii) Land at Chequer Lane
The District Council has been informed that an application is to be submitted to develop the builder’s yard in Chequer Lane. If the application is unsuccessful the applicant will consider selling the site to travelers.
263 Hertfordshire Highways
i) to note repairs to pot holes in Flamsteadbury Lane and Crown Street spur
Hertfordshire Highways has confirmed that it will be repairing the potholes in Flamsteadbury Lane and the Crown Street Spur. More permanent solutions will be considered after April 2006. The Brewery has agreed to tidy the fencing of The George Public House.
264 Hertfordshire County Council: to note changes in Local Government Pension Scheme
Changes in the Local Government Pension Scheme regarding civil partnerships and the 85 year rule were noted.
265 Hertfordshire Police Authority: Launch of Policing Plan 2006/7 on 27th March 2006
Councillor Rosen agreed to attend the launch of the policing plan on 27th March.
266 BT: Phone box in Lords Meadow
The phone box in Lords Meadow has been removed because it was continually being vandalised.
267 Diocese of St Albans: to note difference between civil parish and electoral ward boundary
The Diocesan Secretary has pointed out that the population figure of 6000 which is generally quoted for Redbourn is confusing as this is the population of the District Council Redbourn electoral boundary which includes Batchwood, St Michaels and Pimlico. The village population is 4,988
268 Awards for All
Awards for All has increased its budget for this financial year and is encouraging groups to make applications for suitable projects.
269 Mr K Burgess: to consider request for a speed limit of 20mph for residential roads around the village
The Clerk was instructed to forward Mr Burgess’s request for a 20mph limit in the village to the Travel Plan Forum.
270 Mr M E Springett: to discuss request for mini roundabout at High Street/Dunstable Road junction
The Clerk was instructed to forward Mr Springett’s request for a mini roundabout at the High Street/Dunstable Road junction to the Travel Plan Forum.
271 Mr P Lilley: Redbourn Travel Plan
A High Street resident has complained to Mr Lilley that he was unaware that a Travel Plan was being undertaken in the village. The Clerk has sent Mr Lilley copies of the newsletters publicizing the travel plan and informed him that residents from the High Street had attended meetings of the Travel Plan forum.
272 Nine Lives: Request to hold Easter Egg Hunt in Cumberland House Garden on 15.4.06
The Parish Council supported the request from Nine Lives Veterinary Centre to hold an Easter Egg Hunt in the Cumberland House Garden. The request has been forwarded to Fairclough Homes who own the garden.
273 HALC: Newsletter
The January Newsletter from HAPTC was noted.
274 Lyons Inquiry into Local Government: to consider response (required by 13th March 2006)
A letter from Sir Michael Lyons has been sent to Chief Executives of all English Local Authorities informing them of his Inquiry to develop a clearer picture of the future role and functions of local government, in particular by drawing on their understanding of what the public want from local government. A consultation paper and interim report was published on 15th December and is available on www.lyonsinquiry.org. Responses are required by Monday, 13th March 2006. . It was noted that the Inquiry refers to two tiers of Local Government and seems to have ignored the third tier: Parish and Town Councils. A member said he felt the letters should have been sent to councilors who are elected to serve their communities, rather than Chief Executives, whose job it is to support councillors. A member expressed concern that County is too remote and if Local Government is to be reorganized to provide unitary authorities it should be brought closer to local communities ie to District level rather than County level. The latest buzz word is “empowerment” which is meaningless. Vulnerable members of the public do not understand how to become “empowered”, and they want assistance. Concern was expressed that a number of organizations that have been reorganized do not appear to be working as well as they did before reorganization. Any reorganization will have an impact on Parish Councils which is the tier of government closest to the people. It was agreed that a response should be submitted from Redbourn Parish Council and members were asked to give their comments to the Clerk.
275 Redbourn Museum: Celebration of 5th Anniversary on 31st March at St Mary’s Church
An invitation to attend the 5th Anniversary Celebration on 31st March at St Mary’s Church was noted.
276 Hertfordshire Constabulary: Invitation to attend St Albans Councillor Evening on 23rd February 2006
An invitation to attend a St Albans Councillor evening on 23rd February was noted.
277 Reports
Having been duly proposed and seconded it was RESOLVED that the following reports be adopted:
i) Planning (30.1.06)
Two applications have been received regarding the Saracens Head i) for two residential units ii) for conversion to a restaurant (to be considered at next meeting)
Having been duly proposed and seconded it was RESOLVED to adopt the policy approved by the Committee to allow public participation at Planning meetings. It was RESOLVED that the Clerk should purchase a timer to time the three minutes allocated for members of the public to speak at the meetings.
ii) Common, Footpaths and Open Spaces (2nd February 2006) It was noted that the second footpath mentioned in item 176 should read footpath 38.
Having been duly proposed and seconded it was RESOLVED to endorse the resolution of the Committee to seek the permission of the Secretary of State to discharge the common land status of the section of common which forms the tarmac road from Fish Street to the end of the Youth Club grounds. This is necessary if the road is to be adopted.
iii) Firework Working Party
The following reports were noted:
i) Village Hall Management Committee (10.1.2006)
ii) Redbourn in Bloom (16.1.06) It was agreed that the contractor should assist with the installation of the posts in Shepherds Row
iii) Redbourn Playing Fields Trust/All Weather Bowling Green & Sports Area Working Party. In the absence of Councillor Schofield there no reports were received
iv) Redbourn Ward Locality Meeting (30.11.05)
278 Parish Centre
A meeting between Councillors Bull, Maidment, O’Donovan, the Clerk and the Architect was held to discuss the new Parish Centre. He has agreed to draw up a sketch plan for approval by the Parish Council before drawing up plans for submission to the District Council. He has suggested turning the building around to minimise both the impact on the Common and on residents of South Common.
Other business
279 Housing in Green Belt
The Crown Estates have submitted proposals to the public inquiry into the East of England Regional Plan to build 6,000 houses in the Green Belt between St Albans and Hemel Hempstead. If the plan is accepted the effect would be to merge Hemel Hempstead and St Albans. One of the tenets of Green Belt policy is to prevent the merging of communities. Although the land is not in the village it is within the District electoral boundary of Redbourn. Members agreed that the infrastructure could not support this amount of building. St Albans City & District Council and Dacorum Borough Council are objecting to this proposal. It was agreed that this issue should remain on the Agenda of the Planning Committee until the issue is resolved.
280 School Transport
Following a campaign for children to be allocated places at Roundwood School, Harpenden, rather than Astley Cooper, Hemel Hempstead, County allowed the Nicky Line to be deemed a route to school. This has meant that children in Redbourn are now eligible for places at Roundwood School but it has also meant that the free school transport has been withdrawn. Members were concerned that if the campaign to reinstate free transport is successful this may mean that children are no longer eligible to attend Roundwood School. It was noted that a similar campaign had been run at London Colney and it was agreed that Councillor Windle should contact a member from London Colney and that the Clerk and Councillor Windle should be given delegated authority to ascertain how best to deal with this situation.
Questions from the Public
There were no questions from the public.
The meeting closed at 9.15pm.
Minutes of Parish Council Meeting held on Thursday, 15th December 2005 in the Council Chamber, Redbourn Village Hall at 7.30 pm.
PRESENT: Councillor A V Bull, Mrs C Cardy, J Lowen, K Maidment, C O’Donovan, P Rosen, Mrs P Schofield, R Stent and A E Swendell
APOLOGIES: Councillors Mrs M Maynard, Dr W S Pierpoint and Mrs V Windle
IN ATTENDANCE: Mr P Fox, Redbourn Care Group, D Whiskin, Clerk to the Council
Councillor Mrs P Schofield declared a non prejudicial interest in Redbourn Playing Fields Trust and Redbourn Recreation Centre Management Committee.
The Council welcomed Peter Fox who had been invited to talk about the Care Group and the Path on The Moor.
189 Path near The Moor
At the request of Redbourn Care Group, the Parish Council is proposing to construct a footpath near The Moor. The Environment Agency does not agree to the path being constructed of tarmac which they feel would be a flood hazard to the river. Several requests have been made that the path should run alongside the road and Peter Fox recognised that this would be sensible and suggested that perhaps a spur path could run down to the river. If the Parish Council finances the main path the Care Group would finance the spur which could be constructed at some future time. The Care Group wish to fund a seat and a plaque in memory of Lois Hinton. Some members felt it would be preferable to construct both paths at the same time.
It was suggested that improvements be made to the bridge across The Moor, to enhance both the look and the safety of the bridge.
The Chairman of Finance cautioned that members should recognise the financial constraints facing the Parish Council when considering new projects.
190 Redbourn Care Group
The Care Group has agreed to purchase a wheelchair which would allow the disabled to use the bowling green at the Recreation Centre.
The Care Group was set up by the Parish Council and for many years operated as a Sub Committee of the Parish Council. Mr Fox said he wished to ensure that the strong links between the Care Group and the Parish Council continue and stressed the importance of maintaining communication between the two groups. There are three Parish Council representatives on the Care Group Committee but all councillors are ex officio members and are welcome to attend any of its meetings. The population of elderly people in the village is growing and this, together with a prolonged life expectancy, will increase the need for the services the Care Group offers. The Care Group minibus is currently parked in the Museum Car Park but ideally the minibus should have its own garage and a fund has been set up for this purpose. It was hoped that a garage could be built in the Cumberland House site. If not, an alternative site must be found. Two possible sites were suggested: one behind the double gates at the end of Hawkes Drive, and the second by the Fire Station. The Clerk to ask Colin Mason if he knows who owns a section of scrub land at the end of Hawkes Drive.
Peter Fox said he appreciated the constraints on the Parish Council’s budget and the Care Group would be happy if the Parish Council is able to give them the same grant as last year.
191 Luton Airport
Two meetings have been organised to discuss the proposed expansion of Luton Airport
• Thursday, 12th January 2006 at the Fowden Hall, Rothamsted Centre at 7.30 pm
• Tuesday, 10th January 2006 in Kimpton Memorial Hall at 7.30 pm
John Stanley is to attend the Planning Meeting on Monday, 19th December 2005, to discuss a response to the proposals.
Members noted that concerns go beyond what is happening at the airport and the issue of noise from the airways. Concern was expressed at the infrastructure required for an extended airport, the threat to the Green Belt, congestion on the roads and the problem of finding sufficient water to service the expansion when the rivers in the South East are already drying up and unable to cope with current requirements.
192 Community Safety Award Ceremony
Lisa Garritty was awarded PCSO of the Year and has a cheque for £1000 which may be spent on safety issues in Redbourn. She has thanked the Parish Council for her nomination and is thrilled to have received the award. She suggested perhaps the money could be used towards a portable CCTV camera for use in Redbourn. It was noted that St Albans District Council has two portable CCTV cameras which could be used in the village, if necessary.
193 M1 Widening?
The Hertfordshire Highways meeting on the Ml widening was cancelled following the fires at the Buncefield Oil Depot. The meeting will be rescheduled in January 2006. The Village Hall is not available as it is fully booked and an alternative venue is being sought.
194 Redbourn Museum
Having been duly proposed and seconded it was RESOLVED that the balance of the Museum grant could be used to install double glazing in the Museum.
195 Accounts for Payment
Having been duly proposed and seconded it was RESOLVED that the invoices on the list circulated to members be paid including the statutory fee of £17.50 for the Lotteries and Amusement Act 1976.
196 Moneymarket Investment
The Moneymarket Investment for December paid 3.83% interest.
197 St Albans City & District Council
i) Police Restructuring and Reorganisation
Concern was expressed at the proposed restructuring of the Police Forces. It is anticipated that one option being proposed is for Hertfordshire to merge with Bedfordshire and Cambridgeshire. A member said that this would not benefit Hertfordshire. Communications are poor at present and regionalization of the forces would do nothing to improve matters. A member mentioned the difficulty he had experienced recently reporting an incident when people taking information did not know the area – this would be exacerbated under regionalization.
ii) Extracts from Police Magazine
Extracts from the Police Magazine were noted.
iii) Additional Powers for Police Community Support Officers
The Serious and Organised Crime and Police Act 2005 has given PCSO’s? the following additional powers:
• Enforcing Bye laws
• Dealing with Begging
• Some Traffic Management Functions including the power to require a name and address for road Traffic offences
• Direct Traffic (not abnormal loads)
It was thought the power to enforce byelaws would be the most useful to Redbourn, in particular, enforcing the byelaw regarding parking on the Common.
(iv) Licensing
Councillor Swendell has written to all licensed premises in the District reminding landlords of their responsibility under the new licensing laws.
v) Local Strategic Partnership
A copy of “A Vision for St Albans and District: The Community Strategy 2003-2007”covering
• Business, transport and infrastructure
• Community safety
• Environment and Heritage
• Health Housing and Social Care
• Leisure Learning and Culture
was noted.
vi) Annual Monitoring Report
A copy of the Annual Monitoring Report for the District Council was noted.
vii) Standard Board for England’s Consultation on Review of Code of Conduct
The Consultation on the Review of the Code of Conduct reached the following general conclusions
• The code should be clearer, simpler and more positive
• How it is enforced, nationally and locally, is as important as its content
•
The ten principles set out in the Relevant Authorities (General Principles) Order 2001 should be included as a standard to be attained.
198 Hertfordshire County Council
i) Consultation on Proposed Modifications to Hertfordshire Minerals Local Plan Review 2002 to 2016
The consultation period for the Proposed Modifications to Hertfordshire Minerals Local Plan Review 2002 to 2006 is from 5th December 2005 to 23rd January 2006. Only objections to the Modifications will be accepted.
ii) Invitation to attend Employing Bodies Meeting, 17th March 2005
The Parish Council is invited to attend an Employing Bodies Meeting at the Fielder Centre, Hatfield on 17th March 2005. The Chairman said he may be able to attend.
199 Redbourn Recreation Centre: Request to refund VAT for Bowling Green
Having been duly proposed and seconded it was RESOLVED that the VAT on the payments made using the Parish Council’s monies should be repaid to the Recreation Centre once it has been received from Customs & Excise.
A letter has been sent to the District Council asking them to reclaim VAT on payments made from its grant. If this proposal is accepted the VAT will be repaid to the Recreation Centre once it is received from the District Council. Sufficient monies will need to be retained to pay the final invoice.
200 Allianz Cornhill: Insurance cover
A letter from Allianz Cornhill regarding savings which would be made if low cost items are deleted from the insurance schedule is to be referred to the Finance Committee.
201 EDF Energy: Power Cuts
Information on recent power cuts to be published in the next Newsletter was noted. A member reported that EDF had written to residents informing them of the reason for power cuts on the former Brooke Bond estate.
202 CVS
The following events were noted:
• Launch of CVS Draft Compact was noted
• Training on collecting information from the Internet - 8th June
• Training on developing the Internet - 9th June
• Lunch “Introducing the St Albans City & District Local Compact: 10th June
203 HAPTC
The following information was noted:
• Parish Information
• Training Schedule
• Quality Parish Seminar: Fee £35 per delegate: Councillor Bull and the Clerk to attend
• NALC Survey: the Clerk to complete the survey
204 Information received but not circulated: St Albans City & District Council agendas and minutes, Harpenden Forum.
205 Revised Annual return for year ended 31st March 2005
Having been duly proposed and seconded it was RESOLVED to approve the revised Annual Return for the year ended 31st March 2005.
206 Sale of the Council Stores
The Clerk to ask Colin Mason for a valuation on the Council Stores. It was suggested that, if sufficient storage space can be provided in the proposed Parish Centre the stores could be sold to help finance the Centre. Alternatively it could be used as a garage for the minibus. A review of the contents of the stores is to be carried out.
207 ICT Award for Redbourn in 2005 Calor Village of Year Eastern Region
Redbourn was the Eastern England Winner in the Calor Village of the Year ICT Competition. A certificate was presented to the Chairman and Mr Boutland at a recent ceremony in London. Usually the winner receives a cheque. It was agreed that if there is any financial award, consideration should be given to using this to improve the Web site.
208 Reports
Having been duly proposed and seconded it was RESOLVED to adopt the following reports
i) Planning
Universal Salvage Site: The Clerk to ascertain what proportion of properties is low cost and what conditions are being attached to the properties ie are they to be for Redbourn residents.
B&M Care – extension to St Mathews Care Home: The Planning Department would not permit this application to be called in as the time limit had expired. A District Councillor reported that she had contacted the Planning Department regarding this application and was told that the decision would be made under delegated authority. A member said that the application should go before Plans North as more than three objections were submitted. He felt that if officers were not abiding by the agreed procedures this should be reported to Councillor Braisier. The Clerk to ascertain whether three objections were received by the District Council.
ii) Common, Footpaths and Open Spaces (1st December 2005)
It was noted that the draft budget for 2006/7 was in deficit and needs to be reduced. The Commons Committee should review its budget rather than recommend an overall 5% increase. It should look at the year end figures rather than the expenditure to date. The Clerk to obtain a quote for remedial works to the Chestnut tree outside Old Dairy Farm. The Clerk to
• ascertain who is responsible for the Cumberland House garden in the interim period before it is officially handed over to the Parish Council. There is jagged metal on the posts in the garden which poses a safety hazard. The gates should be locked in the evening
• ask Jim Bennie if the District Council would be prepared to lock the gate – members thought this could be added to the contract of the person who locks the public toilets
• give Councillor Swendell a copy of the byelaws supplied by Buntingford Town Council. These are to be amended for Redbourn.
iii) Finance 24th November 2005
The initial draft budget is £15,000 over what was anticipated. In previous years the excess has been taken from the wayleave fund. Once the wayleave fund is expended this will not be possible. The Council is endeavouring to bring the budget into balance. Three options are available: i) reduce budget ii) fund budget from wayleave fund iii) increase precept. This will be discussed at the next Finance Meeting.
iv) Hertfordshire Highways (6th December 2005). The signs in Harpenden Lane were obscured by foliage.
This needs to be cut back before the Spring.
Electronic signs are to be put on the bends near the Pre Hotel.
The Clerk to write and request 30mph and 40mph roundels be put on the A5183 from Redbourn.
v) Village Hall Management Committee (8th November 2005)
vi) Redbourn In Bloom
The Craft market at the beginning of December was successful. The following events have been organized
i) A talk on bumble bees - 16th February 2006
ii) A trip to Chester - April/May, 2006
iii) Open Garden Weekend – July 2006.
vii) Redbourn Playing Fields Trust / All Weather Redbourn Bowls Club & Sports Area
Working Party / Redbourn Recreation Centre
Membership of the Bowling Club has now reached 75. Indoor short mats have been purchased which the Bowling Club is able to use during the Winter. Steve Pullinger has agreed to become the Secretary. Discussions are to be held regarding the relationship between the Playing Fields Trust and the Recreation Centre now that the Centre is a registered charity. Mary Taylor is to take over the responsibility of reporting on the Recreation Centre to the Parish Council. John Rathbone has agreed to become the Operational Director and will keep in regular contact with the Manager. New initiatives are being undertaken to encourage membership eg open sessions for people to try table tennis, short mat bowling etc.
ANY OTHER BUSINESS
209 Entrance to Kane Haulage
The Clerk to request Kane Haulage repair the rut in the entrance road to his yard.
210 Fish Street
i) The works that are being carried out in Fish Street to install underground cables make it difficult for vehicles to pass.
ii) A plate has fallen off the directional sign outside the Christ Church Redbourn
211 Buncefield Oil Depot
Concern was expressed at the explosions and fire at the Buncefield Oil Depot which had an impact on a number of Redbourn residents. Dacorum Borough Council held an emergency public meeting and St Albans City & District Council set up an Emergency Committee on the day of the accident. A member of the public had asked whether the Parish Council intended to make a collection for the firemen. Members did not feel this was appropriate. If a collection was to be made this should be for the people whose houses have been damaged. It was agreed that the Buncefield Oil Depot should be placed on the agenda of the next meeting. The Clerk to
• inform the Health & Safety Executive that it would like an input into any enquiry that will be made
• send a letter of appreciation to the emergency services
212 Gas Leak – North Common
The Clerk to report a gas odour on North Common, between Lords Meadow and Lybury Lane, near Heybrigge.
Part II
Having been duly proposed by the Chairman it was RESOLVED that in view of the confidential nature of the business about to be transacted, and in accordance with Standing Order 68, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw
213 Appointment of Architect for proposed Parish Centre
Six responses were received to the invitation to tender for the proposed Parish Centre.
Four of the architects were invited to attend an interview. Having been duly proposed and seconded it was RESOLVED to accept the lowest tender from Rheinberg, Cannon & Morgan. The Council expressed its appreciation for the assistance and work that Austin Trueman had given to the Parish Council.
The meeting closed at 10.10am.
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday, 15th September 2005 at 7.30 pm in the Council Chamber, Redbourn Village Hall
PRESENT: Councillors A V Bull (Chairman), Mrs C Cardy (present for part of the meeting), J Lowen, P Rosen, Mrs P Schofield, R Stent (present for part of the meeting, A E Swendell and Mrs V Windle (present for part of the meeting)
APOLOGIES: Councillors Mrs M Maynard, K Maidment, Dr W S Pierpoint
There were no Declarations of Interest
RESOLVED that the minutes of the meeting held on 21st July be signed as a true record.
RESOLVED that the minutes of the meeting held on 22nd August be signed as a true record.
102 Bank Mandate
It was noted that the resolutions taken on 22nd August were taken from the HSBC Bank Mandate. The Chairman of Finance recommended that tighter financial regulations should be drawn up and agreed to compose and submit these for the Parish Council’s consideration and approval.
Having been duly proposed and seconded it was RESOLVED that standing orders be suspended to permit members of the public to address the Council.
School Transport
Parents reported that 15 children were left at the bus stop in Redbourn because the bus was full. There have also been incidents of children missing their connections because buses do not adhere to the timetable and there seems to be no co-ordination between the bus companies. Councillor Hills had investigated the problems and said that some school bus passes did not arrive on time which may have meant that children travelled on the wrong buses. Parents were informed that there were no places on the school buses and children would have to travel on public transport. However, there are often no spaces available on the public transport. Children cannot use the empty spaces on school transport because they do not have the relevant bus pass. Concern was expressed that County appears to be phasing out school transport by default. This is a particular problem for rural areas. Markyate and Flamstead are suffering similar problems. There are advantages if school children use public transport ie if they attend after school activities. Also additional usage makes public transport viable. Next year the problem will be more acute as 40 Redbourn children will be attending Secondary Schools. Concern was expressed that County has written “get out” clauses in its Transport Policy intimating that it will not follow Government guidelines if this is not in Hertfordshire’s interests.
Parents were advised to
• provide Parish Council will all relevant facts (including names and addresses of children involved)
• write individual letters to the Parish Council expressing their own views on the difficulties experienced together with possible solutions (these will be forwarded to County Councillor Derek Hills
• set up an action group
• write to the Chairman/members of the relevant Committee at County Hall
• contact people living near the schools and parents of children walking to schools who would be suffering from the congestion caused if parents have to take children to school
• contact Peter Lilley MP
• contact MPs and County Councillors representing areas around schools
• respond to transport plan
• attend meeting of Redbourn Travel Plan
The Parish Council agreed to
• write a report which will be sent to Councillor Hills who will be asked to take this and copies of parents’ letters to County Hall (Councillor Windle to action)
• write to St Albans City & District Council seeking its support
• respond to bus strategy
• write to Centre bus company pointing out problems when buses do not adhere to timetable
Members felt that County should not abdicate its responsibility for providing home to school public transport.
The meeting was reopened.
CLERKS REPORT
103 Scheme of Delegation
Councillor Brazier attended August’s Planning Meeting. He confirmed that the Scheme of Delegation is to be reviewed in the Autumn. The Planning Committee pointed out the concerns that the Parish Council’s views were not being heard and a letter has been sent to him confirming the discussion which took place.
104 Visit to Fire Station - August
Councillors Bull, Lowen, Rosen, Mrs Whiskin and Mrs Allcroft attended the meeting arranged by the Fire Services at Redbourn Fire Station. The officers gave a talk on the Redbourn Station and a demonstration of the work undertaken by the fire officers. They reported that a considerable amount of their work is now assisting at car accidents. Following the demonstration wine, soft drinks and cheese were served.
105 Accounts
The invoice paid last month for the provision of hanging baskets included maintenance/watering. The Parish Council pays the bill and this is reimbursed by the District Council. The invoices for watering are for the tubs in the High Street and by the Fire Station.
106 Recycling Bins
Andrew Robertson, St Albans District Council, has confirmed that there is a reluctance to permit the recycling banks to be placed in the Chequers Inn now that the refurbishment is complete. The landlord is concerned that broken glass and bottles may accumulate around the banks. The recycling officer pointed out to the Chequers that there was a mutual benefit in agreeing to have the banks as they could dispose of their glass at no cost to them. The District Council would be willing to clear any broken glass. Councillor Schofield agreed to contact the landlord on this issue.
The recycling officer was informed by the Manager of the Recreation Centre that the gates are closed at night and people would not be able to gain access to the recycling banks. It was suggested that perhaps the banks could be placed in the grounds of the Fire Station, however, this may cause too much noise for local residents.
107 Redbourn Library
A copy of the S106 agreement on Cumberland House has been received which states:
“£2,500 to be applied by the County Council towards the costs of providing additional library facilities serving the locality of the development in such a manner that the County Council in its sole discretion deems necessary to mitigate the impact of the Development such sum to be index linked by reference to the Building Construction Information Service All in One Tender Price Index multiplied by the regional factor for Hertfordshire form the first quarter of 2002 until the date of payment” (direct quote from agreement).
The Clerk to seek assurance that the £2,500 will be spent on the library in Redbourn and to ascertain who is responsible for dealing with the structural problems at the Library and when this is likely to be resolved.
108 Biffa Award
A draft press release has been received from the PR & Events Officer for the Parish Council’s approval. A copy to be given to Councillor Schofield and the Chairman for approval.
109 Parking in Pondsmead
Hertfordshire Highways has said that the parking in Pondsmead should be considered as part of the Travel Plan.
110 Transfer of Licence
Objections have been submitted to extended licensing hours for all the public houses in Redbourn.
The Parish Council has said it would not object to one late night session per month provided that
• The doors and windows are kept closed during entertainment
• A noise limiter is fitted
• Notices are placed on the exits to remind people they are leaving a residential area and they should not make a noise
• The late night session ends at midnight
Additional comments were made on The Cricketer’s Public House regarding complaints received from nearby residents about inconsiderate parking by customers of the Cricketers and customers parking on the Common, contrary to the byelaws.
111 Path alongside the Moor
An on site meeting was held with Isobel Crozier, Countryside Management Services. She has agreed to draw up proposals for the path. Once this is received quotations will be obtained so that this may be included in next year’s budget.
112 Village of Year – ICT submission
Mr Boutland has drafted a submission for the regional ICT competition. Additional information was required, and has been obtained, from the various bodies providing computer training in the village. The information now has to be collated and forwarded by 30th September.
113 Uncashed cheques
The cheques for the website (and donations from the fireworks to the Scouts and Brownies) have not been cleared. It is thought that these have “gone astray” and permission was granted to re-issue them. (Since the meeting the Clerk has been informed that the website cheque was received but has yet to be submitted to the bank).
114 Shepherds Row
During the Summer holiday the residents of Shepherds Row spent considerable time tidying the area of land on the corner of Shepherds Row and Lamb Lane.
It was agreed that the Parish Council would pay for a skip to get rid of the rubbish. In the event the residents managed to dispose of the rubbish and asked if the Parish Council would provide some posts – like those on the Common – to provide a barrier to stop people cycling and walking over the area they have reseeded. They will install the posts themselves. The Commons Committee is considering purchasing additional posts to prevent parking on the Common and a verbal quotation has been received of £12.83 per post for a minimum order of 30 posts. Having been duly proposed and seconded it was RESOLVED that 30 posts should be purchased and some of these may be installed at Shepherds Row. The Clerk to write to the residents thanking them for their hard work.
115 Parish Charter
Hertfordshire Association of Parish and Town Councils has forwarded a draft copy of a Charter between the three tiers of government which is intended to promote improved partnership with delegated responsibilities to Parish Councils. HAPTC would like to receive comments on the Charter from the Parish Councils in St Albans. It was agreed
• that if services are delegated the Parish Council would expect to receive funding
• the Charter will only succeed if there is a willingness from all three tiers of government
• it is possible for services to be delegated without a Charter (ie Nicky Line – Parish Paths)
116 Parish Centre
Letters have been sent to six Architects asking if they would be interested in quoting to prepare the necessary paperwork to submit to the District Council for planning approval for the new Parish Centre. To date three have expressed an interest.
117 Accounts for payment
Having been duly proposed and seconded it was RESOLVED that the attached accounts should be paid.
The invoice from Greengauge will be paid when the grant is received from Biffa. The Parish Paths invoice from JHP will be paid once the second kissing gate is installed.
118 Moneymarket investment
The moneymarket investment was noted. The Chairman of Finance said a higher interest rate should be paid next month.
CORRESPONDENCE
119 Hertfordshire County Council
i) Temporary Closing of Gaddesden Lane
Gaddesden Lane will be closed for up to 21days pending the installation of a new water main.
ii) Hertfordshire's Local Transport Plan
Copies of Hertfordshire’s Provisional Local Transport Plan 2006/7 to 2010/11, the Bus Strategy, the Rail Strategy and Strategic Environmental Assessment have been received. The full Local Transport Plan is to be published on 31 March 2006. The Clerk is to respond to the Bus Strategy incorporating parents’ concerns over transport to school.
iii) Pension Scheme
It was noted that all staff over 50 are entitled to full pension if made redundant.
120 St Albans City & District Council
i) Licensing Act 2003 - copy letter from Asst Chief Constable
The District Council has confirmed that they have no statutory obligation to inform Parish Councils of applications for a variation of licence. The District Council is charged with receiving representations from statutory consultees and other interested parties. Interested parties are defined as people living or working in close proximity to the public house. In the interests of impartiality and to avoid accusations that the Council is soliciting objections, they do not notify Parish Councils.
ii) Statement of Community Involvement
A copy of the Statement of Community Involvement is on file. Representations should be made by 30th September.
iii) Members access to Information
A copy letter to the head of Paid Services, St Albans City & District Council, expressing concerns that
• information from the Home Office giving comparisons on recorded crimes is not available to members
• two sets of crime measurement ie British Crime Survey and crime figures recording by Local Constabularies bear no correlation and cause confusion. The British Crime Survey is anecdotal and does not include crime against persons under the age of 16, crime against commercial property, murder, sexual offences or fraud. The British Crime Survey is used as a benchmark and distorts the true figures
was noted.
iv) Illegal Incursions by Travellers
A copy letter expressing concerns that the St Albans City & District Council has withdrawn support from Colney Heath Parish Council in removing illegal travellers from Colney Heath Common. The District Council is awaiting a decision from the Secretary of State on the site at Tullochside.
Following the survey by the University of Birmingham it was found that Watford, Three Rivers, Dacorum, Hertsmere and St Albans need a further ten gypsy sites. A meeting is to be held on 29th September at Hertsmere to discuss how these sites will be allocated. There are already 48% in the West of the County. North and East Herts have none.
Councillor Windle left the meeting
v) Health Scrutiny
A copy letter expressing concerns that the deficits in the budgets of the Beds and Herts Strategic Health Authority will result in cuts in service was noted.
121 B & M Care: Chequer Lane Sponsorship
B&M Care (Fledglings) has expressed regret that its contractors have not achieved a good result on its sponsored corner. The Gardener was requested to tidy and weed the area and a copy of a horticultural plan will be submitted in due course. Members noted that there has been little improvement and the Clerk was instructed to write again to B&M Care.
122 HM Revenue & Customs: VAT Recreation Centre
It was noted that from comments made that VAT cannot be reclaimed on the Bowling Green. Councillor Lowen has talked to senior VAT officers and is awaiting a further response.
123 Mrs J Harborough: Alcohol Free Zone
Mrs Harborough has expressed concern at the litter, including broken glass, around the seat in Lords Meadow and has asked for the area to be made an alcohol free zone. Members noted that when the residents were consulted, following the request for a litter bin to be put beside the bench, the proposal was rejected. Councillor Swendell confirmed that he is progressing the implementation of an alcohol free zone with the District Council. The Clerk to write to Inspector Hanson seeking his support.
Councillor Mrs C Cardy left the meeting.
124 Marconi Services
i) Underground ducting on North Common
Having been duly proposed and seconded it was RESOLVED to accept the proposals and the locations for underground ducting on North Common
ii) Replacement pole in Fish Street
Following representations to BT that local residents were unhappy that a decayed telephone pole in Fish Street was to be moved to the other side of the road, BT has now confirmed that the post will be replaced by a hollow steel pole in the same location . This information has been circulated to residents and no further complaints have been received.
125 Mr French: Parking problems for volunteers working in Care Group office
Mr French has informed the Parish Council that he received a parking ticket when he parked in the Village Hall car park whilst serving at the Care Group Office. National Car Parks are administering the car parks in the District and anyone overstaying the permitted time is likely to receive a parking ticket. Concern was expressed that volunteers may be deterred from assisting the Care Office if parking tickets are issued. The Parish Council has asked the District Council if it would consider issuing a parking permit that could be used by the Care Group volunteers.
126 Cumberlan House Car Park
The Clerk is to contact Brian Peers, St Albans City & District Council regarding regulations for the Cumberland House car park.
127 Redbourn Public Tennis Club: Resurfacing of tennis courts
Having been duly proposed and seconded it was RESOLVED that
i) the grant set aside for a new pavilion could be used towards the resurfacing the tennis courts
ii) The tarmac could be temporarily stored on the Common, outside the electrical office, provided that the Common is protected by boards and is not damaged. Any damage must be repaired.
The Clerk to invite a representative from the Tennis Club and Redbourn Scouts to the next meeting of the Finance Committee.
128 Local Works: Sustainable Communities Bill
Local Works is a campaign for the Sustainable Communities Bill “for a bottom up approach to dealing with ‘Ghost Town Britain’”. Communities and local councils are the experts on their own problems and solutions to them and the way to promote sustainable communities should be according to their wishes. The Sustainable Communities Bill provides for a statutory participation process that will empower parish and community councils. Clause 4 states:
That this House welcomes the Sustainable Communities Bill introduced into the House before the General Election and supported by over 200 honourable Members; notes that the bill requires the Secretary of State and the National Assembly for Wales, in conjunction with local authorities and local communities, to draw up and implement strategies to promote local services and local economic activity and measures for protecting the environment, social justice and greater political involvement; notes that the bill specifically enables councils and communities to significantly influence Government policy and actions on these issues; notes too that this philosophy is in accord with the idea of localism being espoused by many honourable Members; and therefore hopes that the bill will be re-introduced in this Parliament.
Having been duly proposed and seconded it was RESOLVED to support the Campaign.
129 Hertfordshire Association of Parish and Town Councils
The following information was noted
Parish Information - July - Consultation on proposed new rural social and community programme.
Parish Information - August a) Councillors' Seminar at Police HQ, 10th October 2005: Councillor Rosen to attend on behalf of the Parish Council b) Course on Roles and Responsibilities, 8th November 2005: Councillor A V Bull and the Clerk to attend.
130 Information received but not circulated
Agendas and Minutes for Planning (Development Control) North, Licensing Sub Committee, Cabinet, Car Parking Working Party, Contract Monitoring Group, Highways Partnership Panel, Local Strategic Partnership, Taxi Voucher Working Party, Overview and Scrutiny NHS joint Committee, Standards Committee, Housing Liaison Consultation Forum, Corporate Plan, CPRE Yearbook, Hertfordshire Groundwork News, Heritage 2005, CVS Annual Report, London Colney News
131 Reports
Having been duly proposed and seconded it was RESOLVED that the minutes of the following Committees be adopted
Planning (21st July, 22nd August 2005
Planning 12th September: the meeting held on 12th Sepember was not quorate. Having been duly proposed and seconded it was RESOLVED to ratify the decisions taken by the Planning Committee on 12th September.
Common, Footpaths and Open Spaces (1st September 2005). The meeting of the Committee was not quorate. Having been duly proposed by the Chairman it was RESOLVED that this Parish Council ratifies the decisions made by the Common, Footpaths and Open Spaces on 1st September
Parish Centre Development (7th September 2005). The meeting of the Committee was not quorate. Having been duly proposed and seconded it was RESOLVED that this Parish C ouncil ratifies the decisions made by the Parish Centre Development Committee on 7th September 2005.
Hertfordshire Highways (6th September 2005). The Clerk to inform Hertfordshire Highways that the signs in Harpenden Lane and on the by pass are now obliterated by overgrown trees/hedges making the roads dangerous.
The following reports were noted:
i) Village Hall Management Committee (12th July 2005)
ii) Redbourn In Bloom (18th July 2005) Representatives from the Redbourn in Bloom Committee, including the Parish Clerk, are attending the ceremony on Thursday, 22nd September at which the awards will be announced. Volunteers are required on lst and 8th October at 9.30am at the Nicky Line Bridge to assist with the Autumn planting. A Christmas Craft event is to be held on Friday, lst December in the afternoon and Saturday, 2nd December in the morning at the Methodist Church Hall. Residents in Nicholls Close/Lybury Lane are to be consulted on planting which has been financed through a bequest from a local resident.
iii) Redbourn Playing Fields Trust/All Weather Redbourn Bowls Club & Sports Area Working Party - Work has commenced on the Bowling Green but it is behind schedule. An Open Day has been arranged for 2nd October for people interested in joining the Bowling Club. To date sixty people have expressed an interest. Sunday, 16th November is the official opening date. A local resident has offered an interest free loan to make up the shortfall in finance.
iv) Redbourn Recreation Centre – The Committee has asked what information the Parish Council requires in the quarterly reports it has requested. Members agreed that they did not wish to put the Committee under any undue pressure and that the reports should not need any additional work on the part of the Manager. A copy of the accounts which are already submitted to the Recreation Centre Management Committee, together with information on usage, activities, what is going right and what is going wrong, would suffice. The Parish Council representatives on the Recreation Centre Management Committee will be reporting to the Council and Councillor Lowen and Bull will be contacting them on this issue. The Centre is currently strengthening its marking and promotion. It was noted that the Treasurer and Chairman may need to stand down for personal reasons and the Centre would welcome younger people to take over some of the executive tasks.
v) St Albans City & District Council Elderly Locality Planning Group
Part II
132 Resolution from the Chairman
RESOLVED that in view of the confidential nature of the business about to be transacted, and in accordance with Standing Order 68, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw
133 Tenders for General Maintenance Work
In accordance with the Parish Council’s standing orders an advertisement was placed in the Herts Advertiser and notices were placed on the parish notice boards inviting contractors to tender for general maintenance work. Two tenders were received.
Having been duly proposed and seconded it was RESOLVED that the contract be awarded to the contractor offering the lowest quotation: JHP.
134 VAT
RESOLVED to note the report from Chairman of Finance Committee.
The meeting reopened.
Any other business
135 Committee meetings
There have been three recent meetings at which insufficient members were in attendance for a quorum to be formed. Legally a meeting cannot be held under these circumstances. At each meeting it was noted that there was not a quorum present. It was agreed that in order to ensure the smooth running of the Parish the meeting would be held but that the decisions made by the Committees would be submitted to the full Council for ratification. The Chairman expressed his concern over this issue and requested that this issue be discussed at the next meeting and, if possible, the quorum for a Committee should be reduced. At present Standing order 48 states that except where ordered by the Council in the case of a Committee the quorum of a Committee or Sub Committee shall be one-half of its members. In the case of Redbourn Parish Council the quorum figure was rounded up ie if there are nine members of a Committee five must be present to form a quorum. In the case of the Committees mentioned above four members were present. For a meeting to be legal there must be three members present.
The meeting closed at 10.15pm
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday 21 July 2005, at 7.30 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillors A V Bull (Chairman), C O'Donovan, Mrs M Maynard, Dr W S Pierpoint,
P Rosen, R Stent, A E Swendell, Mrs P Schofield and Mrs V Windle. In attendance: Cllr D Hills (District Council) and Mrs P Allcroft, Assistant to Clerk to the Council
APOLOGIES: Councillors Mrs C Cardy, J Lowen, K Maidment
DECLARATION OF INTERESTS
P Schofield Prejudicial West Herts Hospital
Prejudicial Redbourn Recreation Centre
Prejudicial Redbourn Bowls Club
Prejudicial Redbourn In Bloom
RESOLVED that the minutes of the previous meetings (16th and 27th June 2005) be approved and signed as a true record.
CLERK'S REPORT
67 Scheme of Delegation
Councillor Brazier was unable to attend council meeting as he had a District Council meeting. He plans to attend the Planning Meeting on 22nd August.
68 Accounts
The year-end accounts, in their new format, have now been sent off to the External Auditor.
69 West Herts Hospitals
The Patient and Public Involvement Forum will hold a meeting at the Town Hall, Watford, on lst August, 7-9pm, to discuss the impact of the £13m deficit on local health services.
70 Litter Pick
The litter pick has been included in the Parish Council Newsletter. The District Council has confirmed it will lend litter picks for the day.
71 Village Of The Year
Redbourn was awarded Best Community Project for the link path on the Common and the award for Information Technology. [The prize award ceremony was held on Saturday 23 July and attended by the Chairman, Cllr O’Donovan, and Bob Boutland]. Councillors O'Donovan and Maidment have arranged for a post to be erected on the Common for the display of award plaques. With regard to the Information Technology Award, Redbourn will now go forward to the regional competition. An additional submission has to be made by September. A copy of the guidelines has been given to Bob Boutland, who has been asked to give some thought to the submission.
72 Gertrude Peak Wall
The District Council has reported that the delay in repairs to the wall is because it is in a Conservation Area and the wall is listed. A complaint has been received from a resident in Waterend Lane regarding the length of time it is taking. Following an email sent to the Head of Paid Services asking for assistance in speeding up the repairs, the Clerk has received confirmation that this is being dealt with by District Council.
CORRESPONDENCE
73 Fire Services
It has been suggested that the first week of August would be a suitable time for a visit to the Fire Station. As soon as this is confirmed members will be informed.
74 Redbourn Bowls Club
A letter has been received from the Playing Fields Trust agreeing to pay the VAT on the Bowling Green project.
75 Accounts
The Clerk's Assistant was asked to query the cost of hanging baskets and watering before payment
was made. Delegated authority to settle the invoice was given once the matter was cleared satisfactorily. Having been duly proposed and seconded it was agreed that all other attached accounts should be paid.
76 Money Market
The funds have been invested until the 18th August at 3.99%, as a .25% cut in the base rate is anticipated soon. This has resulted in a lower rate for this month.
77 Proposal for payment of Accounts during August Recess
Having been duly proposed and seconded, it was RESOLVED unanimously that this Parish Council
gives delegated authority to the Clerk and Chairman to pay invoices during the August recess.
CORRESPONDENCE
78 St Albans City & District Council
(i) Invitation to attend workshop on household waste collection contract, 26th July at 1pm
This meeting has been called as the MRS (St Albans) Ltd contract for collection of household refuse ends in October 2006. A change from black sacks to wheeled bins is being considered. Whilst recognising residents' concerns regarding wheeled bins, (such as problems of storage, access and effect on the street scene), there are some advantages, particularly: reduction of manual handling for refuse collection, more hygienic, and the possibility of fortnightly collections (alternating with green waste collections). It was noted that Cllr Tony Swendell is on the District Council Working Party, and that Cllrs Maria Maynard and Tony Bull are hoping to attend the Workshop on Tuesday 26 July.
The following points were raised:
• A weekly collection is preferred because the smell of rubbish is unpleasant if left for a longer period.
• Operation of wheeled bins could be difficult for the elderly and disabled to manage, but if the District Council are notified the Refuse Team will collect the bin from where it is housed by the resident.
• Wheeled bins will hold 4 bags of rubbish
• Wheeled bins which manage recycled waste would be good and are available, but have to have special vans to deal with them. Although these are expensive, they are being considered by the District Council
ii) Application for street trading consent
There were no objections to the street trading consent application for Tonibell Southern Counties Ltd.
iii) Road Accident
The contents of Cllr Tony Swendell's letters to the St Albans Coroner and Hertfordshire Highways regarding the road accident that happened on Wednesday 28 June 2005 were noted. The meeting expressed concern about the dangerous junction at Hemel Hempstead Road with the Redbourn By-Pass, where motorists' speed and the visibility are hazardous. The M1 widening project, shortly to commence, will result in traffic lights being used in this area, creating road usage caution and slowing of traffic at this black spot. In his letter to Hertfordshire Highways, Cllr Swendell also raised the time taken to clear roads after accidents and resulting chaos.
The bad sight lines caused by overgrowth of vegetation at the Chequer Lane junction were also noted.
iv) Recycling
The e-mail concerning the re-siting of recycling bins at The Chequers PH was noted, and the Clerk was asked to follow this up.
v) Extracts from "Constabulary" - crime figures
The extracts from "Constabulary", put together by Cllr Swendell for Councillors' interest were noted, as were the crime figures for April to June 2005. These figures are for the first quarter. Crime is up 13%, with detected crime down 41%. The overall detection rate is 21% : 7% for burglary, 14% for theft (3% for theft from vehicles, 12% for theft of vehicles, 2% for theft from person).
vi) To note copy letter re recycling of garden waste
The complaint about the unreliability of the garden waste recycling service from a resident in North Common was noted. Councillors felt that collections were reliable, but dates can easily be confirmed with SADC. Cllr Swendell confirmed that instructions regarding waste collection are currently being revised and will be published shortly to residents.
vii) Planning for Gypsies and Traveller Sites
The Parish Council noted receipt of a letter from the Office of the Deputy Prime Minister, regarding Birmingham University's recommendation that 140 additional sites across 5 authorities should be created. The Parish Council felt that Hertfordshire's allocation should be distributed equally and fairly across the county, with acknowledgement that 48% of existing sites are already located on this side of the county. Additionally, data from the ODP indicated that Hertfordshire is in front of other counties in providing sites for Gypsies and Travellers. It was agreed that the Parish Council should be vigilant of any measures the District Council may take in apportioning the allocation of future sites.
viii) Budget Deficit
Cllr Derek Hill, who attended a recent Joint NHS Overview and Scrutiny meeting about the budget deficit and other problems faced by the Bedfordshire and Hertfordshire Health Authority, was asked to comment on the current situation. He reported that the Health Authority was £50m overspent last year, and will be £25m overspent this year, with an increasing debt of £2m per month. Procedures to clear the debt had been proposed by the Health Authority at the meeting but because information was badly presented and difficult to follow, the meeting was adjourned. The Health Authority was asked to come back with better proposals. Cllr Hills will keep the Council informed on further developments.
The Patient and Public Involvement Forum will hold a meeting at the Town Hall, Watford, on lst August, 7-9pm, to discuss the impact of the £13m deficit on local health services.
ix) WHHT Media Release
The contents of Councillor Swendell's letter in response to the WHHT Media Release of 17 May 2005 were noted.
x) To note reply from Department of Health
The Council noted the contents of the letter from the Department of Health that suggested that views of local forums on the Health Authority's budget deficit and future service configurations should be made to the Bedfordshire and Hertfordshire Health Authority.
xi) Archaeological Strategy
Councillor Maria Maynard and Councillor Dr Stan Pierpoint offered to complete the public consultation form in relation to the archaeological strategy for the historic centre of St Albans. Cllr Bull agreed to download the necessary information from the SADC website.
79 Hertfordshire County Council
i) 30mph Restrictions in Chequer Lane
It was noted that this was now officially in place.
ii) Fire Service Proposals
The proposal to rationalise the resources of the Fire Service were discussed and considered to be acceptable.
iii) Redbourn Library
A communication expressing the concern about the exterior of Redbourn Library had been sent to Herts Direct. Acknowledging concern about the building and awareness that external work needs to be done in their reply, they also highlighted the need for invasive structural testing before any programme of renovation work is planned, and that this may take some time. Parish Councillors asked the Clerk to express their wish not to lose this facility because of detrimental deterioration before any work is carried out, and to check if any of the Section 106 (Cumberland House development) funding was allocated to, or being held for renovation work to Redbourn's Library.
(iv) Access to Archives Project
The booklet "Hidden Talent", which has been produced as part of the project "Access to Archives", is to be circulated to Councillors. It identifies the contents of estate collections dating from the 11th to the 20th centuries, and includes title deeds, accounting records of estate administration, maps of the estates through the ages and more personal items such as letters, diaries and photographs.
80 Redbourn Playing Fields Trust: Biffa Award
Letters from Biffa Award, Entrust and the Playing Fields Trust relating to the successful funding of the Bowling Green Project were noted.
81 HM Customs & Excise: VAT refund
It was noted neither SADC nor Redbourn Parish Council are able to reclaim the VAT incurred in the construction of the bowling green, because neither of the Councils are using their own funds to finance the development, nor are they the sole managing trustees of the bowling green; furthermore, VAT reclaim would be prohibited as the letting of facilities for sport or physical recreation is a business activity.
A letter had been received from the Chairman of the Redbourn Playing Fielding Trust confirming that if VAT is not re-claimable against the project expenditure, the Trust accepts responsibility for that payment, and it does not rest with the Parish Council.
82 Mr Bradley: Parking in Pondsmeade
A letter had been received about acute vehicle access and exit difficulties in Pondsmeade as a result of indiscriminate parking of Redbourn Village Store vehicles and those of its customers. The correspondent had suggested that the north side of Pondsmeade has a single yellow line along its length with connected parking restrictions. However, Parish Councillors felt that this would cause more problems for residents of Pondsmeade. The Clerk was asked to write and inform the Highways Authority of the situation, and also to inform the resident of the action being taken.
83 DEFRA: Clean Neighbourhoods and Environment Act 2005
The meeting noted the contents of the circular, and considered the implications of the Clean Neighbourhoods and Environment Act 2005 and Fixed Penalty Notices in relation to litter, graffiti, fly-posting and dog fouling. Further guidance will be available by August 2005, with public consultation during October and December 2005, redrafting of guidance and regulations January to March 2006, and final publication of guidance in Spring 2006.
84 HSBC: Moneymarket Account
Changes in Money Market Accounts were noted.
85 CDA: to consider nomination of candidate to be elected as Trustee on CDA Board
The closing date of 22 July was noted, and Councilors were asked to advise the Clerk's Assistant of any nominations for a candidate to be elected as a Trustee on the CDA Board.
86 Poppleston Allen: Transfer of Licence - Ramada Jarvis
The application was noted.
87 Fennemores: Transfer of Licence - Bell & Shears
The application and postponement of the transfer of licence for the Bell & Shears were noted. The Clerk's Assistant was asked to advise Sylvia Houghton (High Street resident) that the hearing with regard to extended licencing hours is to be held at 10.00 am on 2nd August in Committee Room 2 at St Albans Civic Centre.
88 Police Authority: Community Awards
A nomination was proposed and unanimously agreed. Councillor Maynard agreed to complete and forward the forms.
89 Ver Valley Newsletter No 86
Contents of the Ver Valley Newsletter were noted, and concern expressed about the dry river bed.
90 Herts Association of Parish and Town Councils:
i) Parish Information
Contents of the newsletter were noted.
ii) ACRE: Licensing Act
It was noted that the Clerk had passed a copy of the flowchart explaining the Act to the Village Hall Management Committee.
iii) Vacancy for Regional Support Officer
Details of the vacancy were noted.
91 Information received but not circulated
Agendas and Minutes for Planning (Development Control) North, Licensing Sub Committee, Cabinet, Car Parking Working Party, Planning Policy Advisory Panel, Highways Partnership Panel, Local Strategic Partnership, Taxi Voucher Working Party, Performance Plan, Overview and Scrutiny NHS joint Committee, Parish Liaison Joint Committee, Community Safety, Contract Monitoring Group, Overview & Scrutiny (Corporate Services), (Community Services), Standards Committee Dacorum Borough Council: Statement of Community Involvement Draft - June 05
92 To discuss funding of Path alongside The Moor
A date is being identified for a meeting with Countryside Management Agency. The Parish Council is unable to do anything further until they have clarified what is required.
93 To consider application to Public Loan Board for Proposed Parish Centre
This item could not be discussed as information from Austin Trueman has not yet been received.
94 Village Of The Year
It was noted that Redbourn was given 2 awards: Best Community Project and Information Communication Technology. An additional submission for the Regional entry for the Information Communication Technology is required by 30th September 2005 and Bob Boutland is working on this. The Award Ceremony is to be attended by Bob Boutland and Cllr Bull on Saturday 23 July. The Council unanimously voted that the IT Award should be re-invested in the Website.
95 REPORTS
Having been duly proposed and seconded it was RESOLVED that the following reports be adopted:
i Planning (20th June 2005 and 7th July 2005)
Council members were asked to note that Harpenden Rugby Club is being renovated, to include a swimming pool and other facilities. It is expected this will cause competition with Redbourn Recreation Centre
ii Common, Footpaths and Open Spaces (7th July 2005)
The area around Shepherds Row was tidied by Redbourn in Bloom members, and residents have offered to help in future to maintain the site.
The path on the Moor has been completed.
The dead tree is in the pipeline to be removed.
Trees along By Pass are overgrown and obscuring view for pedestrians and motorists.
The bench in Lords Meadow has had negative and detrimental comments made about its use, but Councillors noted that it is also used innocently and probably does more good than harm; Lisa Garritty (PCSO) has improved things by interaction with youths that hang around this area and cause the problems.
A new swing in Flamsteadbury Lane Play Area broke, and a mother reported injuries to her child. The manufacturers have taken away the swing and ordered parts to renew it; all bolts and nuts are to be replaced in the whole unit, and until this happens the swings have been made safe.
The bench in Long Cutt is to be taken away as it is uneconomic to repair; a replacement bench may be suggested next time a memorial bench is offered
.
iii Finance Committee (27th June)
Many hours have been spent radically overhauling the accounts; Councillors noted the financial cost, time and effort that had been put in by the Clerk and Internal Auditor. The results are exceptional and thanks must go to both of them.
iv Parish Centre Development (6th July 2005)
Revised specifications and costs were noted. Councillors agreed that it is now necessary to go to the planning stage and incur the necessary expense to assess feasibility of the project by appointing a Quantity Surveyor and Architect. Planning permission is necessary before seeking approval from ODPM. Everyone at the meeting was in 100% agreement with furthering the project.
v Parish Centre Funding (6th July 2005)
Additional funding for the development is possible from County, District and BIFFA. Councillors thought that a "running total" of current spending should be kept. The additional expenditure of planning and associated professional fees cannot be avoided and it is necessary to get these before approval from the Office of the Deputy Prime Minister can be sought.
vi Firework Working Party (13th July 2005)
It was noted the event was scheduled for Saturday 5 November. Some donations for raffle prizes have already been received. New collection buckets have been purchased and torches are available. The Cricket Club have offered toilet facilities and to rope off the cricket square. Stewards are needed.
vii Gypsy Police Liaison (4th July 1005)
viii
Cllr Pierpoint had been omitted from the list of attendees.
ix Village Hall Management Committee (14th June 2005)
x
xi Redbourn In Bloom (16th May 2005)
Cllr Schofield reported there had been another meeting since 20th June. The Judges had visited on 14 July and she thanked Cllr Bull for his support. The Judges had said Redbourn had improved a lot and were very impressed. They had suggested interpretation boards should be located on the Common with information about wildlife and plans. Linda Gregory (Acorn Group) and St Luke's School had particularly impressed the Judges and both received Certificates of Appreciation. The Judges had requested further information about St Luke's and this had been sent on a CD Rom. Results were due in September. Further events: Presentation of Local Competition Awards on 17 August; Judging of Sunflower and Horticulture Show on 10 September; AGM on 12 September in St Mary's Transept. Cllr Bull had presented prizes for the Sunflower Poster Competition to winners at Redbourn Infants School, and was due to do the same on Friday 22nd at Redbourn Junior School and St Luke's [now done].
xii Redbourn Playing Fields Trust
xiii
The AGM for the Redbourn Playing Fields Trust had been postponed to Tuesday 16 August at the Recreation Centre, 7.30 pm. Agendas and posters were being circulated, and a request to advertise it in the Redbourn Newsletter was made. It was noted Peter Keeley had resigned as Secretary
.
xiv All Weather Redbourn Bowls Club & Sports Area Working Party (verbal)
The Redbourn Bowls Club Committee had been formed, although a Minuting Secretary is required. Markyate Bowling Club has decided to join Redbourn and the Chairman is from this Club. It had been unanimously agreed that the name of the club should be "Redbourn Bowling Club. The Bowling Club will be closely linked to the Playing Fields Trust, and discussions about finance and liaison have taken place. Membership currently stands at 65, and a Membership Event towards the end of September is planned to recruit further members. There was a proposal that the annual membership fee should be £50 for the first 18 months of the Club; casual players should pay £2.50 for 2 hours and £1.50 for one hour, and equipment can be hired from the Club. There will be a social evening to launch the club. Work on the Green started on Monday 18 July, and is going well.
xv Redbourn Recreation Centre (verbal)
Two new executive committee members had been appointed and were working well. A representative from the Bowling Club is willing to stand for Recreation Executive Committee. Debbie was back at work after her injury. Attendance figures for the Summer Kidz Kamp were looking promising. St Albans District Association of Parish Councils. The Recreation Centre is happy to provide a quarterly report to the Parish Council, but would like a letter outlining what information is required.
xvi Joint Parish Liaison
xvii Public Meeting (23rd June 2005)
ANY OTHER BUSINESS
96 Redbourn Newsletter
Councillors requested that the following information be included in future newsletters:
• Features on 2 Parish Councillors
•
• Firework Display - request for helpers
•
• Details of annual Remembrance Service
PART II
Having been duly proposed and seconded it was
RESOLVED that in view of the confidential nature of the business about to be transacted, and in accordance with Standing Order 68, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw.
97 Variation of contract for works on Redbourn Common
John Bartlett's resignation was noted. The Clerk's Assistant was asked to acknowledge his letter and thank him for his services.
Currently there are two contracts for maintenance and general works around the Common, foot paths and open spaces in the village. One is awarded to John Bartlett and the other to John Pidgeon. Both are for 3 years and both currently have one year left to run. Subject to further discussion with John Pidgeon and his agreement to the proposal to cancel both contracts from September 2006, it was RESOLVED that the contracts are revised and put out to tender.
98 Appointment of Architect for proposed Parish Centre
After discussion it was RESOLVED unanimously that this Parish Council goes ahead with the Parish Centre Development and obtains 3 quotes for planning. It was further agreed that when the plans are available, these should be shared with the community. It was noted that Austin Trueman has given permission to send his drawings to organisations that wish to bid for planning.
The extract from Financial Regulations adopted on 15th July 2004 was noted.
99 Date and time of next meeting
The next meeting of the Parish Council is to be held on Thursday, 15th September 2005.
The meeting closed at 10.24 pm.
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Monday, 27th June 2005, at 9 pm in the Council Chamber, Redbourn Village Hall.
PRESENT: Councillor A V Bull, Chairman, J Lowen, Dr W S Pierpoint, P Rosen, A E Swendell
and Mrs P Schofield. In attendance: Mrs D Whiskin, Clerk to the Council
APOLOGIES: Councillors C O'Donovan, Mrs V Windle
Declarations of interest
Councillor Mrs P Schofield declared a prejudicial interest in the Bowling Green Project. She left the room and took no part in the discussions on this issue.
62. Annual Accounts for 2004/2005
Having been duly proposed and seconded it was RESOLVED that the Annual Accounts for 2004/2005 be approved.
63. Year End Returns for 2004/2005
Having been duly proposed and seconded it was RESOLVED that the Year End Return for 2004/5 be approved.
Part II
Having been duly proposed by the Chairman it was RESOLVED that in view of the confidential nature of the business about to be transacted, and in accordance with Standing Order 68, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw.
64. Redbourn Bowls Club Project
The Parish Council approved the actions taken under delegated authority to
• Write to the VAT officer seeking further clarification on the bowling green project
• Pay the invoice for £4037.20
The meeting was reopened to the public.
65. Licence Variation for the Bell & Shears
Following discussion on the variation of licence for the Bell & Shears it was agreed that the Clerk should write the District Council objecting to the variation on the grounds that the public house is in the middle of a residential section of the Conservation Area. The Council wishes to see existing times maintained. It would not object to one late night session per month provided that
• the doors and windows are kept closed during the entertainment
• a noise limiter is fitted
• notices are placed on the exits to remind people they are leaving a residential area and they should not make a noise
• the late night session ends at midnight
The District Council should be informed that complaints have been received from elderly people living in the High Street being awakened by people leaving public houses late at night making a considerable noise. There have also been incidents of vandalism to hanging baskets and planers. The High Street is quite narrow and this tends to make sounds echo.
It was noted that there may be similar applications for other public houses in the High Street and that the same objections would apply.
66. Redbournbury Mill
When the Planning Committee considered the application for an Artisans Bakery at Redbournbury Mill it recommended that Highways should look at the traffic implications. Highways has said that £10,000 should be paid for the installation of a layby in the Lane. The applicants consider it is unreasonable that they should be expected to bear this cost when the Lane is also used by companies operating from the converted barns. They feel that consideration has not been given to the fact that the tea rooms will be closed which they feel will result in a decrease in overall traffic using the Lane. Councillor Pierpoint is to inform them to contact Councillor O'Donovan, who is on the Planning Committee, and to write to and/or lobby members of the Planning Committee who will be consideration the application. The applicants are permitted to speak to the Committee for three minutes to express their concerns.
The meeting closed at 9.45pm.
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REDBOURN PARISH COUNCIL
Minutes of a meeting of the Parish Council held on Thursday, 21st April 2005 at 7.30pm in the Council Chamber, Redbourn Village Hall
PRESENT: Councillors A V Bull, Chairman, Mrs C Cardy, J Lowen, K Maidment, Mrs M Maynard,
C O'Donovan, Dr W S Pierpoint, P Rosen, R Stent, Mrs P Schofield and A E Swendell
APOLOGIES: Councillor Mrs V Windle. Councillor Lowen after 9pm
IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council,
DECLARATIONS OF INTEREST
A V Bull Personal Redbourn Recreation Centre
Personal Redbourn Village Hall
P Schofield Prejudicial Redbourn Recreation Centre
R Stent Prejudicial Brook End Low Cost Housing
770 Declaration of Acceptance of Office
Councillor Mrs C Cardy declared that she would undertake to observe the code as to the conduct which is expected of a member of Redbourn Parish Council and signed the Declaration of Office.
771 Suspension of Standing Orders
Having been duly proposed and seconded it was RESOLVED to suspend Standing Orders to permit members of the public to address the Parish Council
Incidents in Village
Members of the public expressed concern at recent incidents which occurred in the village. Last week youths, thought to be from the Ver Meadows Caravan site, acted in an anti social manner at the East Common Play Area. A young child urinated down the slide, others used abusive language and behaviour. A councillor followed one of the children who picked daffodils and kicked noticeboards. A young lad indecently assaulted a young girl in the play area and in the High Street. It is understood that a child was also molested in Waterend Lane. In addition it is understood that a firearm was discharged in Lybury Lane several days later and this appears to be attributed to a dispute between traveller families. This is giving cause for concern and is being dealt with by the Police. Parishioners are concerned for their safety and the safety of children living in the area. Following further discussions it was agreed that a special meeting should be arranged as soon as possible to discuss this issue and that representatives from the police and the gypsy section should be invited to attend.
Redbourn Infant School
The Link School Effectiveness Adviser, the Headmistress, Chair and Vice Chair of Governors advised the Parish Council of special measures being taken to address the recent poor Offsted Report received by Redbourn Infant School. An Action Plan will be submitted to Offsted by early May in conjunction with a statement and commentary written by the LEA which deals with all the issues raised in the report. An HMI will visit the school each term and monitor progress being made against the issues raised in the report. The Link School Effectiveness Adviser attends the school once a week to address issues raised in the report. The LEA will fund many of the actions outlined in the Action Plan.
The Offsted Report is based on what is seen at the time of the Offsted visit. Although putting the school on special measures indicates the existence of serious weaknesses the Report also identified strengths in the school in particular with regard to the children, the happy environment, the way in which the children behaved and the dedication of many of the parents. It is to the schools credit that immediate steps were taken to remedy a number of weaknesses raised. The Parish Council expressed every confidence in the newly appointed head teacher, Mrs Hollick, and the board of governors who are working hard to turn the school around. It was noted that the teachers who had taught the failed lessons were not permanent members of staff.
The meeting was reopened.
772 Minutes of the previous meeting
Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting be signed as a true record.
Clerk's Report
773 Scheme of Delegation
Councillor Rosen and the Clerk attended the meeting held at Harpenden Town Council Offices on Friday, 8th April 2005. Dean Goodman said that the Government had identified St Albans District Council as failing to meet Government Standards. To meet standards it was suggested that
• the level of delegation should be increased to 90%
• Committee Structure should be reviewed
• Consideration should be given having one Planning Committee meeting on a three weekly cycle
The District Council commissioned an independent report which came to similar conclusions. It was felt that the Scheme of Delegation should be modified and simplified. The power to decide which applications should be considered by the Planning Committee should rest with the planning officers. Objections should be taken into account but these should not tie officers to go to Committee. These comments were taken into account by the Cabinet in order to speed up and simplify the process. The District Council was informed that if it did not meet Government targets there would be severe implications eg
• Government could commission an action team
• Contract out some of the functions ie Appeals
• Contract out whole of department of development control
• Appoint panel to take over whole of planning functions
The District Council took the view that it was better to have planning decisions taken by them than a body that has no democratic accountability.
The Parish and Town Councillors present are unhappy with the current system. They felt that they should have the power to call in applications. Dean Goodman said that Parish Councils have never had this power but a member pointed out that in the past if the Parish Council objected to an application it automatically went before the Planning Committee which, in effect, is a power to call-in an application. It was noted that Parish Councils have a local knowledge that planning officers do not have. The independent consultants (Trevor Roberts) said it was wrong for Parish and Town Councils to have the power to call in an application because it was "unfair to the unparished areas" and disenfranchises people who do not belong to a parished area. A member pointed out that the only unparished area in St Albans is the City which does have a Civic Society which looks after planning matters.
Planning officers should specifically address comments made by Parish and Town Councils.
Jenny Stroud said that since the new scheme was implemented the number of complaints received has decreased. Members felt that this is because the public has become disillusioned. They feel they have no control and have lost some of their democratic rights.
If the District Council does not meet targets its grants are cut.
Any District Councillor can call in an application - it does not have to be a District Councillor for Redbourn.
It was pointed out that planning officers are not infallible. In many cases it is possible to interpret planning regulations in two ways. Parish Councils have managed to get the Planning Committee to go against officers' recommendations and this has been upheld at subsequent Appeals.
It was recommended that Parish Councils should contact the planning officers about applications of particular concern. If the officers agree they may then take the application to the Committee. If Parish Councils wish to include local knowledge in its reports, these comments would be considered by the planning officers.
Dean Goodman said he would like to hold meetings with Parish Councils perhaps once every six months to discuss issues of concern.
774 Parish Council Nominee on the School Board of Governors
Mr Peterson had said he would be willing to become the Parish Council nominee but unfortunately has since withdrawn this offer for personal reasons. A note is to be included in the next Parish Newsletter asking for volunteers.
775 Litter Pick
Twelve people attended the Litter Pick on 2nd April. Litter picks, gloves and bags were provided by the District Council. Councillor Bull, Pauline Allcroft and the Clerk collected litter from the Nicky Line. The majority of the litter was collected near Kane's Yard.
776 Enforcement by Traffic Wardens
The traffic wardens have been visiting Redbourn regularly. A contingent of residents from the High Street attended the Travel Plan Forum and complained that they had received parking tickets. They have requested that consideration be given to providing a resident parking scheme and this will be considered by the Forum.
777 Flamsteadbury Lane Play Area
The fencing in the Flamsteadbury Lane Play Area is to be erected next week.
778 Injury Claim: Archer (M) v Redbourn Parish Council
Mr Archer who lives in one of the cottages on South Common, behind the Youth Centre, fell over on the Common a number of years ago and injured his ankle. The matter was referred to our insurers, Allianz Cornhill, and we have been informed that they have instructed ASB Law to act on our behalf with regard to the this case.
779 Accounts for payment
Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be approved and paid.
The moneymarket investment interest rate is 4.3%
CORRESPONDENCE
St Albans City & District Council:
780 St Albans City & District Council: Planning for Gypsy and Travellers Sites Consultation Paper 2004
Councillor Swendell has sent a copy of the Parish Council's response to the Planning for Gypsy and Travellers Sites Consultation Paper 2004 to the District Council and has received a copy of the District Council's response. He was informed that there was insufficient time to get the response approved by Cabinet but any future potential site identification and location would be approved by the Cabinet and full Council. Concern was expressed that a study recently commissioned from the University of Birmingham recommended that "District Authorities should signal their commitment to further traveller site provision within their housing strategy" and that no provision was made for Districts, like St Albans, which have already made considerable provision. It was noted that the majority of sites are concentrated in certain areas in Hertfordshire and that the Three Cherry Trees and Ver Meadows, one in and one on Redbourn's border, are difficult sites to manage. It was suggested that if a meeting is arranged with the gypsy section Councillor Chris Brasier and residents from Colney Heath should be invited to attend as they suffer from similar problems to Redbourn.
781 St Albans City & District Council: Costs of the Council of Legal Proceedings Against Unauthorised Traveller/Gypsy
To date Counsel's fees for Tullochside, Redbourn, are £14,275 and for Nuckies Farm, Colney Heath, £33,475. This does not include in house staffing costs.
782 St Albans City & District Council: Invitation to May Ball
Invitations have been received to the Charity May Ball to be held on 6th May.
783 St Albans City & District Council: Draft Statement of Community Involvement
Comments on the Draft Statement of Community Involvement are required by 4th May.
784 St Albans City & District Council: Herts Police Authority
A copy letter from Councillor Brazier regarding the lack of a PCSO in Colney Heath was noted.
785 St Albans City & District Council: Affordable Housing Units - Brooke End
Councillor Stent withdrew from the meeting and left the room for the discussion on this item.
Complaints have been received that affordable houses in Brooke End intended for purchase and occupation by local residents are being rented out at full market value. The Housing Policy Officer has said that the Section 106 Agreement for the affordable houses in Brook End states that "no transfer of the property is to be registered without the consent of the Council of the District of St Albans and in accordance with the covenants contained herein". Short term lettings are not registered and there is no restriction on short term lettings within the Section 106 transfer. Other restrictions relate to the purchase prices of the affordable homes (limited to 60% of open market value) and that the homes should be occupied by a local purchaser. The complainant does not agree with the statement made by the housing officer. Councillor Swendell agreed to contact the complainant for evidence of the terms of sale, to take this matter up with the District Council and to seek a definition of "short term let".
786 St Albans City & District Council: Application for street trading consent
No objection was raised to the street trading consent from Mr Noviello for an ice cream van provided the vehicle did not park on the Common, or the Common car parks.
787 St Albans City & District Council: Community Access to Information on Crime Statistics
Concern was expressed at the confusing nature of the crime figures. The British Crime Survey is based on anecdotal evidence and these differ from the figures submitted to the Home Office each quarter by the English and Welsh Constabularies. Although crime figures for Hertfordshire are in the public domain this is not true of comparative data from the Home Office and the East of England Regional Office. The District Council Community Safety Committee has been instructed by the Home Office to discuss these figures in Part II which means they cannot be made public. These procedures are being questioned by Councillor Swendell under the Freedom of Information Act.
788 St Albans City & District Council: Roads and Pavements
The list of roads requiring remedial action which was submitted to the District Council is being considered.
789 St Albans City & District Council: Neighbourhood Policing
A letter to the Chair of the Community Safety Committee noted that increased bureaucracy, and lack of experienced officers, hampers the police's ability to solve serious crime. There is simply not enough police officers to do the job they are expected to do. Concern was expressed that it may be necessary to share policing teams with neighbouring villages.
790 St Albans City & District Council: Postal address for Saracens Development
The postal address for the development to the rear of the Saracen's Head is to be "Saracens Mews". Concern was expressed that there appears to be more houses being built than on the original planning approval. The Clerk to ascertain whether changes have been made of which the Parish Council is unaware. Councillor Rosen agreed to raise this matter at Plans North.
791 St Albans City & District Council: Herts County Show Ground
The Enforcement Officer has confirmed that the land was granted consent in 1963 as an agricultural show ground. This means that the land may be used for any purpose associated with agriculture, without limit. In addition the Town & Country Planning (General permitted Development) Order 1995 allows, as permitted development, the use of any land for any purpose for no more than 28 days in total in any one calendar year of which no more than 14 days may be for the holding of a market (for the purposes of the Act, car boot sales are referred to as markets).
792 St Albans City & District Council: Training on S106 agreements
Councillor O'Donovan and the Clerk agreed to attend the S106 Training on 24th May at St Albans City & District Council.
793 Hertfordshire County Council: Temporary closure of Waterend Lane, Gaddesden Lane and the Service Road to the rear of Nos 33-51 High Street, Redbourn
Waterend Lane is to be closed, except for access, for up to one week sometime during the period 15th April 2005 and 30th March 2006, to permit drainage improvement works to take place.
794 Hertfordshire County Council: 343 Bus Service
Arriva has decided to stop their commercial 343 services after 14th May. Members expressed concern that this was not mentioned during recent meetings on the bus services. County confirmed that it does receive Government funding which is spent in accordance with certain rules one of which is that it must be a bus service and not a community scheme and it should be an improvement and not a replacement of an existing commercial service.
795 Hertfordshire County Council: Pension Scheme
Contributions to the pension fund should be made payable to Hertfordshire County Council and must be sent within 19 days of deduction from salary.
796 Allianz Cornhill: Delegated Functions covered by insurance
Allianz Cornhill has confirmed that the Parish Council insurance covers work carried out on the Parish Paths Partnership and the Nicky Line.
797 Fairclough Homes: Cumberland House Public Gardens
A drawing showing the layout of the Cumberland House public gardens was noted. The Clerk to reduce the drawing and circulate a copy to each member and to send one to Redbourn in Bloom.
798 Mr A Richardson: Ofsted Report
A copy of the full Ofsted Report is on file in the council office.
799 Mr C Bennett: Stansted Airport and the Environmental Noise Directive
A consultation document on the transposition process for the Environmental Noise Directive is available from the Department for Environment Food and Rural Affairs, 020 7082 8413, or from the web site www.defra.gov.uk/corporate/consult/end-two/index.htm
800 Mr N Corrigan: Alcohol Free Zones
Mr Corrigan has reiterated the problems experienced by youngsters who are using the bench in Crouch Hall Lane as an under age drinking stop. He supports moves to have Redbourn made an alcohol free zone.
801 Mrs L Gregory: Footpath in Stephens Way
The Clerk to forward Mrs Gregory's comments regarding the unsafe footpath to St Albans City & District Council.
802 DEFRA: i) Quality Parishes ii) Parish Fund
Information on Quality Parish Councils and funding available to them was noted.
803 Redbourn Playing Fields Trust: All Weather Redbourn Bowls Club
The Bowling Green Committee requested quotations from three specialist companies for the Bowling Green and propose to use the one submitting the lowest quotation. They are awaiting the results of grant applications from Bernard Sunley, Foundation for Sports and the Arts and Biffawards. They are in discussion with the Charity Bank who would loan the balance over five years at 6% interest if other avenues of finance fail. Budget forecasts show that the project could support the repayment of a loan should this become necessary. The Committee is anxious to place contracts so that the work may be completed before the football season starts. Papers giving the Parish Council the background to this project and outlining the procedures used to obtain the quotations were circulated but members felt they needed time to digest the information contained therein. Having been duly proposed and seconded it was RESOLVED that provided there is no negative feedback within the next five days, and subject to an agreement being reached regarding the warranty, the contract should be awarded to Greengauge.
804 Mr B Peek: Trafalgar Weekend 21st to 23rd October 2005
A guide to taking part in the Trafalgar Weekend was circulated. The Clerk to forward the information to other organisations that may wish to participate.
805 Hertfordshire Constabulary: Policing Plan 2005/6
A copy of the policing plan 2005/6 is on file in the council office.
806 Hertfordshire Constabulary: i) Neighbourhood Policing ii) extract from "Constabulary"
iii) Alcohol-free Zones iv) Violent Crime figures v) Bobbies on loan
Concern was expressed that Redbourn may lose its community policeman at the weekend when the new Licensing Act comes into operation.
807 St Albans City & District Council: British Transport Police
It was noted that St Albans City Station has the highest level of crime in the County.
808 Mr D Cheetham: Freedom of Information Act
Mr Cheetham has asked to inspect the title deeds of the land currently occupied by the Youth Centre. The Clerk is to send Mr Cheetham a copy of the Title Deeds of Redbourn Common
809 Herts County Show: i) Presidents Lunch ii) Request for meeting
An invitation has been received for the Chairman to attend the President's Lunch on 28th May. The following events are to be held at the Herts Showground
• 14 Car Boot Sales commencing 1st May
• Herts County Show 28 and 29 May
• Monster Truck Racing 25 and 26 June (provisional)
• Mid Herts Horse Show 6 August
The Chairman of the Herts Showground has expressed surprise at the negative nature of comments recorded in previous minutes and has requested a meeting to discuss the key issues behind the Parish Council's concerns. It was agreed that he should be asked to attend the next meeting of the Parish Council and that the residents of properties adjacent to the Showground should be informed of the meeting and invited to attend.
810 Hertfordshire Association of Parish and Town Councils
Shirley Clark is to join HAPTC with an initial brief to improve electronic communications and to enhance the web site. The Parish Information Newsletter for March 2005 was noted.
811 Harpenden Town Councils: Increased expenditure on roads
All Town and Parish Councils in St Albans have been asked to contribute towards additional highways schemes which would otherwise not be funded by Hertfordshire Highways. Harpenden Town Council has requested support in rejecting this proposal and seeking increased investment by Hertfordshire Highways.
It was noted that the Parish Council has already declined to contribute towards highways schemes as this is not its responsibility. The Parish Council agreed to support Harpenden in its attempt to get the highways budget increased.
812 Information received but not circulated
Agendas and Minutes for Overview and Scrutiny Committees: Community Services, Enterprise and Civic Environment, Minutes of Meeting No 8, 9, 10, 11 of the Cabinet, Council Meeting - 13th April, Planning Policy Advisory Panel, Licensing and General Purposes, Plans North - 4th April, Community Safety, Highways Joint Member Panel, Report on Planning for Town Centres; Executive Forward Plan 2004-5 and 2005-6; CVS: "Inform" CV Leads and Annual Report,
813 Reports from
RESOLVED that the following reports be adopted
i) Common, Footpaths and Open Spaces (7th April 2005)
The fencing of the Flamsteadbury Lane Play Area is now being erected.
Councillor Pierpoint, John Pidgeon, Anna Cohen and Alan Chandler held an onsite meeting on the Nicky Line and have agreed to use the balance of the funds being held in the Nicky Line budget by Redbourn Parish Counil towards clearing out deadwood, coppicing and cutting back overhanging branches. Anna Cohen is to draw up a report and the works will be carried out by John Pidgeon over the next two years.
ii) Planning (21st March 2005 and 11th April 2005)
iii) Parish Centre Development Committee (30th March 2005)
Function Data Sheets for proposed Parish Centre
Having been duly proposed and seconded it was RESOLVED to approve the function data sheets provided no negative feedback is received within the next five days.
Having been duly proposed and seconded it was RESOLVED to appoint the Quantity Surveyor recommended by the Parish Centre Development Committee, Burr & Neve, at an agreed fee of £900.
iv) Parish Centre Finance Committee (13th April 2005)
v) Gypsy Police Liaison (11th April 2005)
vi) Hertfordshire Highways (5th April 2005)
RESOLVED to note the following reports
i) Village Hall Management Committee (8th March 2005)
ii) Redbourn Playing Fields Trust/All Weather Bowling Green & Sports Area Working Party (10th March 2004)
iii) St Albans District Association of Parish and Town Councils (11th January 2005)
ANY OTHER BUSINESS
814 Requests to use Common
The following requests to use Redbourn Common were agreed
Methodist Church 15th May and 21st May
Redbourn Scouts 11th June
RESOLVED that in future this decision would be delegated to the Chairman and the Clerk.
815 Compensation for M1 Widening
Residents have received letters from a company offering to act on their behalf regarding compensation for the M1 widening. Members agreed that this was not a matter for the Parish Council and it would be up to each person whether they wished to take up this offer.
816 Village of the Year
Councillors Swendell and Maynard are dealing with the application to enter the Village of the Year competition.
817 Booklet on Secure Tenancy
The District Council is in the process of compiling a booklet on secure tenancy. Once this is agreed copies will be obtained for deposit in the Council office.
818 ASB Law
Allianz Cornhill has appointed ASB Law to act on behalf of the Parish Council in a claim for compensation being brought by Mr Archer following a fall on South Common.
The meeting closed at 9.55pm.
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| 2007/08 | 2008/9 | 2009/10 | % change | 2010/11 | %age change | |
| Headline Precept (£) | 111,078 | 119,797 | 144,260 | 20.4% | 171,463 | 18.9% |
| Number of Households | 2,397 | 2,420 | 2,446 | 1.2% | 2,457 | 0.5% |
| Precept per Household | £46.34 | £49.50 | £58.98 | 19.2% | £69.79 | 18.3% |
| Annual Budgeted (Deficit) / Surplus | £28 | (£169) | Balance | Balance | ||
| 2010/11 budget | £ | £ | Comment |
| Precept in 2009/10 | 144,260 | ||
| Changes: | |||
| - Recreation Centre | 14,600 | £18,100 for 2010/11 is £14,600 higher than previous year | |
| - Parish Centre | 25,000 | £20,000 specific + £5,000 general contingency | |
| - Commons Spending | 2,134 | Recommended by Commons Committee – 7% increase | |
| - Administration costs | 2,269 | Net increase – 1% on salary review, £1,800 allowance for addition administration hours. | |
| - PCSO | (6,225) | Fall due to paying for 1.75yrs worth in previous year. Annual cost is £7,125 | |
| - Dilapidation Reserves | (6,575) | Reserve holidays in some accounts (not all) reflecting high build up of historic reserves. | |
| - Footpaths | (3,500) | Net reduction of £3,500 (£4,500 spent last year less £1,000 in budget for Aubrey Lane path) | |
| Total | 27,703 | ||
| Other items (net) | (500) | ||
| Precept for 2010/11 | 171,463 | ||
-
- ,133
• S106 Monies for Scout Farm
• Parish Centre
• Cover for the Clerk
• The Crossing on the Common
The Chairman agreed that these items be considered under appropriate agenda items or “Other Business”. 318 CONDOLENCES TO THE CLERK Members wished to record their condolences to Diane. 319 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 16th October 2008 be signed as a true record. 320 FINANCE 320.1 Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be paid subject to Colin O’Donovan checking invoices for the Contractor and Pinewood Builders. 320.2 Moneymarket Investment In agreement with Cllr Pat Schofield and Cllr Ron Stent, and in the absence of the Clerk, Cllr Lowen had dealt with the Money Market. The transaction had been witnessed by the Assistant to the Clerk. The sum of £545000 had been rolled to 11 December 2008, and the residual amount of £25,580.53 had been repaid to the Council’s Current Account. The interest rate had fallen from 4% to 1.85%. This means that the account will earn £580.09 next month in interest. Cllr Lowen said there was a need to consider the best place for funds next year. The funds would be short by £4000 because of the interest fall, and extra pressures on the budget from the PCSO’s salary, the Parish Centre and the Recreation Centre would mean that the precept would need to be increased. The Chairman of Finance circulated charts showing the status of various banks over the past three months. The graph confirmed that HSBC was the least risky. Members agreed that the Parish Council should continue to hold its reserves in HSBC and thanked the Chairman of Finance for his sound advice over recent months. 321 CORRESPONDENCE 321.1 St Albans City & District Council i) Improving the Street Scene The District Council had sent information about an initiative to improve the street scene. Any funding the Council could get would be match funded. Councillors suggested litter bins, a new bus shelter and projects which Redbourn in Bloom may have. It was to refer the letter to Redbourn in Bloom inviting them to send the Parish Council a list of 2 or 3 ideas ii) District and Parish Remuneration Panel The Clerk was asked to add this item to the next Agenda so it can be properly discussed and voted upon. However it was noted that the date for a reply had now passed. 321.2 Hertfordshire County Council i) Annual Progress Report – Towards Better Transport in Hertfordshire The report was noted. ii) Pedestrian Safety in Lamb Lane A letter from Paul Walecki had been received, and it was noted that he was proposing to write again after he had found out some more information. 321.3 CPRE – Stop the Drop Campaign – Parish Council Toolkit Members noted the information sent, and suggested copies of photographs from the annual litter pick be sent to CPRE. 321.4 Redbourn Care Group AGM It was noted that Peter Fox was stepping down at the AGM from being Chairman. The Council asked the Clerk to send a letter to him thanking him for his many endeavours over the last 10 years. 321.5 Post Boxes in the High Street A letter had been received about the state of the post boxes in the High Street. Councillors asked that the Clerk write to the Royal Mail pointing this out, and also including the post box in Church End and others around the village. 321.5 Firework Display Cllr O’Donovan reported that this had been a successful event, and despite the inclement weather, had made a small profit. He wanted his thanks to be recorded for all the help the volunteers had given, and in particular Cllr Swendell (who had done a litter pick early Sunday morning) and the Diane Whiskin, Clerk, who had given a lot of personal time and effort to ensure the event went well. 321.6 72 High Street Another letter had been received expressing concern about the property and its poor state of repair. The Clerk has followed this up previously with District Officers and it seems nothing can be done, and even new legislation cannot move things forward because commercial property cannot be compulsorily purchased, and because people are living in the flat above it cannot be repossessed. The Clerk was asked to contact Paula Wilde at District to ask if anything further can be done, and to ask that the porch be inspected. A letter is to be sent to Mr Aldritt to explain the situation. 321.7 Freedom of Information Act The content of this communication needed further consideration. One of the things that need to be done in accordance with the Act is to publish the cost of photocopying, even if it’s free. The Clerk was asked to display a notice in the office. 321.8 Communities in Control – Codes of Conduct for Local Authority Members and Employees – A Consultation This document was noted. 321.9 Notification of Hertfordshire Children’s Trust Partnership Annual Conference Details of the conference were noted. 321.10 HAPTC Both the newsletter and the Ci LCA? information were noted by members. 321.11 Communication from Access Manager, London Luton Airport The transcript of a telephone message about helicopter flights into the airport was noted. Austin Trueman would be attending a further meeting this week. 321.12 M1 6a – 10 Nickey Line Tunnel update It was reported that the tunnel was not yet open. (Cllr Maxine Crawley left the meeting to attend a District Meeting). 322 REPORTS 322.1 Common Footpaths and Open Spaces (6th November 2008) The Chair of Common, Footpaths and Open Spaces reported that the bonding on the cricket pitch had been removed at no cost to the Council, and that the planting in Cumberland Garden had been successfully carried out by a small group of volunteers. 322.2 Planning (10th November 2008) 322.2.1 Scout Farm The Chair of Planning reported that District Cllr J Chambers (Chair of Plans North) had attended the last Planning meeting. He wanted a further informal meeting to which any Redbourn Parish Councillor would be welcome to attend. He hoped a Planning Officer may be able to attend also. The developer of Scout Farm had spoken to some members of Plans (the application was already submitted), and was keen that anything he gave in terms of S106 monies should be available to the village to use as it required. John Chambers had reported that he had called in the application (Cllr Crawley had also) to make sure this would happen. Permission had been granted on delegated authority, and £13000 for parking places (ie 26 x £500) had been paid to Highways. Councillors said they would like to make sure that the S106 money is available to Rebourn, and certainly the developer thought the money he had paid was going for garaging of the Care Bus, and members agreed that this should be so. There was however an issue as to where the garaging would be sited; Redbourn Fire Station had been proposed but there was a question of security of tenure. It was recommended that Redbourn Parish Council should write a robust letter and request they be kept fully informed of S106 monies with any development, and request that the S106 money for Scout Farm should come to Redbourn for the purposes of building a garage for the Care Bus. The Clerk was also asked to phone London Colney Parish Clerk to see how they got recent S106 money. 322.2.2 Village Design Statement The Chairman of Plans said she had had recent discussions with John Young (Interim Head of Planning and Building Control) at St Albans District Council when he had visited Redbourn. He had been very supportive of Village Design Statements, and said that a draft consultation statement was coming out in the summer. Many town and parish councils want them, and some already have them. This was good news as up until now St Albans District Council had seemed to have some reluctance towards them. The Chair felt that there was a good case for lobbying any contacts in the District Council about the importance of VDSs as they would not only help to clarify planning in Redbourn, but that the consultation exercise would also be helpful for the District Council and any future Local Development Frameworks they were proposing. 322.3 Redbourn in Bloom Horticultural Society (20th October) Cllr Bull reported that “The Winter Garden” talk had been well attended. The Craft Fair had not been so well attended compared to previous years, however the income seemed about the same. A Quiz Night was coming up in December. A sub-committee had been formed to look into planters, their design, costing, etc. 322.4 Redbourn Playing Fields Trust Recreation Centre (verbal) It was reported that: • the Manager was leaving on 12 December, and interviews for her replacement were being held at the end of November. Ian Holland was to be a member of the interview committee. The right appointment was key to the future success of the recreation Centre, and more money needed to be attracted into it • training for staff was very important • opening hours needed to be reviewed • the activities which take place at the Centre need to be reviewed as they are essential to its success • there would be a quiz night on 28 November to raise funds • the Cricket Club were intending to use the fields for training and playing purposes, and one member of the club is proposing to join the Management Board of the Centre 323 PARISH CENTRE Cllr O’Donovan reported that he had had a meeting with the architect, and showed members the latest drawings and specification. The architect will suggest 6 builders, and it was recognised that in the current financial situation materials and labour could be cheaper. The builder will give a 10 year guarantee. The Clerk was asked to check the rule regarding advertising for tenders under Quality Status. A way of pruning costs could be through kitchen fixtures, fittings and equipment, floorings throughout the Centre, quality of bricks used, doors and fencing. The main hall will have underfloor heating The architect needs to complete the specification, hopefully in time for the next meeting, but so far standard specifications have been between £400,000 and £450,000. So far all efforts have been concentrated on the structure, and the exterior appearance has to be approved by District as specified in the conditions related to planning approval. More thought has to be given to the inside. It was RESOLVED that the architect be instructed to proceed with the specification, and ask him to supply a list of recommended building contractors, from which Redbourn Parish will decide whom to approach and how many. A meeting to re-establish the Youth Council was held on Thursday 13 November, and this had been very successful. The youth area in the Parish Centre will need to be equipped and furnished in consultation with the Youth Council, who will need to apply for grants to finance their requirements. Cllrs Stent and Lown presented a cautious analysis of running costs. It was suggested that the District Council would contribute to the cost of the drop in computer facility and could be charged a small rental for the room, and that the Police could likewise be charged a small rental for their room. One big expense identified was rates, but so far conflicting information had been received. Total expenses saved and forecasted income from the Parish Centre was £15,603, and a forecast of the total expenses was £118,192. 324 VILLAGE DESIGN STATEMENT This had been already covered under Item 322.2.2. 325 CUMBERLAND GARDEN Cllr Warren reported that the garden was now planted with 3000 bulbs and 350 plants. Some bark had been put down, but the garden needs to weeded before any further bark is laid. Majestic/Eversheds had donated some trees and the Clerk was asked to send a letter of thanks. Cllr Warren thanked Cllrs Bull and Swendell, Diane Whiskin and Pauline Allcroft, Mike Thain and one other volunteer for their hard work over the 3 days of planting. The Chairman also thanked Cllr Warren for masterminding the whole project and for her hard work also. 326 FIREWORK DISPLAY It had been a very damp occasion, but financially the event had paid for itself with a small profit which will go to local organisations as usual. Expenses had been higher this year because of having to hire “road closed” signs. Damage to the Common due to the inclement weather will be put right. Attendance was approximately 1000 down because of the weather. 327 OTHER BUSINESS 327.1 Cover for the Clerk It was agreed that Shirley Foster (previous Assistant to the Clerk) be asked to help the Parish Clerk and cover meetings as necessary up until Christmas. Pauline Allcroft (current Assistant to the Clerk) would be away during this period. 327.2 The Crossing on the Common The crossing on the Common is almost operational and should be finished by 28 November 2008 at a cost of £26,000. There is concern that because of its position it will not be used, but it was confirmed that it is legally placed with regard to the bend in the road and is well lit. 328 QUESTIONS FROM THE PUBLIC There were no members of the public present. 329 DATE OF NEXT MEETING The next meeting would be held on Thursday 11 December at 7.30 pm in the Council Chamber at the Village Hall. Rev Will Gibb would be in attendance to discuss celebrations for the 900th Anniversary of St Mary’s Church. The meeting closed at 10.00 pm (after Part II). Cllr E Warren left the meeting. PART II RESOLVED that in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they are instructed to withdraw 330 REDBOURN RECREATION CENTRE AND PLAYING FIELDS TRUST The current situation was discussed and representatives from the Recreation Centre and Playing Field Trust will attend a meeting with the Parish Council in January to report on a way forward. Signed……………………………………………………………………….. 11th December 2008 (Chairman) REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 18th September 2008 at 7.30pm in Redbourn Village Hall PRESENT: Councillors Mrs P Schofield (Chairman), A V Bull, J Lowen, C O’Donovan, A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin Clerk to the Council Mr Austin Trueman Mr Daniel Loosely, General Manager, Ramada Jarvis Hotel APOLOGIES: L Beere (work commitment) Mrs M Crawley (family commitment), R Gray (other commitment), Mrs M Maynard (other commitment), R Stent (holiday)and Mrs E Warren (illness) DECLARATIONS OF INTEREST Councillor Mrs P Schofield Redbourn Recreation Centre and Playing Fields Trust Redbourn in Bloom, West Herts Hospital Trust Councillor A V Bull Redbourn in Bloom NOTIFICATION OF OTHER URGENT BUSINESS Redbourn Care Group: future grants 260 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 17th July 2008 be signed as a true record. 261 Service Level Agreement for the Police Community Support Officer A member of the public had asked a councillor why the PCSO and the community officer work together. If they worked independently Redbourn would have cover over a longer period. Inspector Hanson reported that work patterns coincide for health and safety reasons. However, shift patterns are being reviewed with a view to broadening the cover for Redbourn. A member expressed concern that, despite the fact that they do not contribute towards a PCSO, both St Albans and Harpenden receive better cover than those villages that do contribute. RESOLVED that the Service Level Agreement be approved. The agreement was signed by the Chairman and Inspector Hanson. 262 Helicopter Activity over Redbourn The Chairman welcomed Austin Trueman and Daniel Loosely who were invited to attend to discuss helicopter activity over Redbourn. It was recognised that not all helicopter activity is from the Ramada Jarvis Hotel. Some are travelling to and from Luton Airport and others are operated by the Hertfordshire Constabulary. Notes of a meeting at Harpenden Police Station regarding police helicopter noise and a letter from the Bedfordshire and Hertfordshire Joint Collaboration Team were noted. The following points were raised in the ensuing discussion • Helicopters can land anywhere for 28 days a year with the landowner’s permission – if movements exceed this the site should be licensed • Pilots have to comply with recommendations of the British Helicopter Advisory Board • Ramada Jarvis have a contract with Premier to land at the hotel – this is a business decision – the agreement generates considerable business from Bourne Leisure. No other companies are permitted to land. • The site has been inspected by CAA • A log of dates and times of helicopter movements is kept by the hotel • Movements are mostly in the Summer months between 8am and 7pm, Monday to Friday • The hotel keeps operations to a minimum – it has to be mindful of its guests • The Flight Route is along the low level corridor – Pirton, Luton Airport over Redbourn • Noise levels and safety, would be improved if the helicopters did not fly over the village but came down from Junction 9 and then fly parallel with the motorway • If pilots observe the Code of Practice, flying as high as possible, noise levels would decrease Daniel Loosley agreed to provide the Parish Council with a copy of Premier’s Code of Practice and a log of movements over the past year. This would enable the Parish Council to determine the level of activity from Luton Airport and from the Police. The Chairman thanked Austin Trueman and Daniel Loosely for their contribution to the discussions and members looked forward to working in partnership to keep the noise levels to a minimum. 263 Finance 263.1 Accounts for payment RESOLVED to approve accounts for payment for September and August on the attached list. 263.2 Moneymarket investment The Chairman of Finance reported that the current financial crisis is worsening. In an attempt to halt the decline of the stock market, the Government has banned short selling of shares, which has caused the American market to rally. If no action is taken by the Governments and central banks there could be a very serious recession. It is therefore likely that they will take action. The Chairman of Finance circulated a paper outlining the financial position of various banks. This showed that HSBC, the Parish Council’s bank, is the one with the least element of risk. The Council must, however, take note of the risk and continue to monitor the financial position. The Clerk was instructed to investigate the possibility of opening an account with Northern Rock. The Government has guaranteed protection of individual deposits. The Clerk to check whether this protection extends to institutional deposits. 263.3 External Audit The external audit has been completed and BDO has reported that on the basis of their review, in their opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to their attention giving cause for concern that relevant legislation and regulatory requirements have not been met. RESOLVED to accept the report A copy of the Issues Arising Report was circulated which recommended that the Council should not use S137 for payments made on Christmas Lights or Redbourn in Bloom as other powers existed for these payments. They recommended that Christmas Lights be authorised under S144 or S145 of the Local Government Act 1972, powers to provide and encourage the use of facilities or provision of entertainment and support of the arts. Expenditure for the parish “in bloom” activities should be authorised under S144 of the Local Government Act 1972, power to provide and encourage the use of facilities. The Clerk has informed the Auditor that she had followed examples quoted in Charles Arnold Baker “Local Council Administration” for S137 payments but that in future the powers recommended by the Auditor would be used. 263.4 Date for 2008/9 Audit It was agreed that the timeframe for the Audit should the same as this year. 263.5 Serco: Payroll service Serco has informed the Parish Council that it is ceasing to provide a payroll service to Parish and Town Councils. Alternative payroll provision is being sought. CORRESPONDENCE 264 St Albans City & District Council 264.1 Parish Conference RESOLVED that Councillors Maynard and Windle will attend the Parish Conference on 17th October. 264.2 Councillor Complaint Forms St Albans District Council complaint forms were noted. 264.3 Sheltered Housing Review The District Council has confirmed that despite reports in the local press accommodation at Gertrude Peake will continue as sheltered housing. 264.4 Speed Reduction A5183 A member reported that at a meeting with the relevant authority it was agreed that the speed limit from Hogg End Lane to the entrance of the Pre would be 50mph, from the Pre to Batchwood would be 40mph. 264.5 Hawkes Drive The issues preventing the adoption the car park at Hawkes Drive have been resolved and once the District Council has taken over ownership they will commence maintenance of the area. 264.6 Maintenance Issues The roots of a tree in Shepherds Row have caused the tarmac to lift. The tree has now been removed. 264.7 Membership of County NHS Scrutiny Committee A member’s letter expressing concern at the poor performance of hospital trusts and the confusion caused by constant changes in the system was noted. 265.8 Policing A member’s letter to the Home Secretary expressing concern at the poor performance of the police was noted. 265.9 Annual Community Conference: 23rd October 2008 It was agreed that Councillor Windle and the Clerk would attend the Annual Community Conference. Councillor Schofield said she would consider attending if she is available. (Since the meeting Councillor Windle has confirmed that she is unable to attend). 265.10 Wheelie Bins Key points • Black wheelie bins will be delivered in Redbourn between 22nd and 29th September depending upon availability • Black wheelie bins can take up to four refuse sacks (people with special requirements may be issued with a larger bin) • Green bins will be monitored – if contents are “not green” a card will be left on bin and the contents will not be removed unless the offending item is removed • The Council is prepared to take away existing metal and plastic bins on the day the new bins are delivered – they will not do so at a later date • The scheme will be cost effective 266 Hertfordshire County Council Information on temporary road closures in Stephens Way, from its junction with Flamsteadbury Lane for its entire length between 15th September 2008 and 14th March 2010, and the High Street from its junction with the B487 Redbourn Bypass/A5183 St Albans Road roundabout north westwards to its junction with Fish Street, for up to three nights, sometime during 22nd September 2008 and 1st December 2008, was noted. 267 Carillion WSP Carillion WSP will act as Managing Agent to the Highways Agency Area 8 from 1st September 268 Mr Alldritt: Pudding Stone garden It was agreed that the letter suggesting a rock garden be formed by the pudding stone should be referred to the Common, Footpaths and Open Spaces Committee. 269 Oaklands Transition Programme: Work with the community A letter of thanks was received from the Programme Manager for the support given to students on the Transition Programme in providing work for them in the community. A continuation of this partnership was sought for the coming year. 270 Miss Barwell: closure of footpaths Miss Barwell expressed concern at the closure of a public footpath in Fish Street by a private company. She pointed out that highways are protected by law and should not be obstructed as this may well set a dangerous precedent. 271 HAPTC Information on Training and the July/August Newsletter were noted. 272 Information received and not circulated St Albans City & District Council minutes/agendas, Harpenden Town Council Newsletter, CPRE Fieldwork 273 Change in order of business RESOLVED to take item on Recreation Centre as the next item of business. 274 Recreation Centre 274.1 To consider request to extend lease The Cricket Club is liaising with the Redbourn Playing Fields Trust Recreation Centre over the provision of an all weather cricket square with a grass cricket square on the playing fields at the Recreation Centre. If the pitch is to be ready by next year the works have to start by the end of September. Members agreed that the proposal was a good idea as it would bring increased income to help to defray revenue costs. Steve Pullinger has contacted the District Council and they have confirmed that the proposal is within the terms of its existing lease. The Clerk said that the Parish Council could not extend its lease beyond the time on the lease it holds with the District Council. The Clerk to forward a copy of the Parish Council lease to Councillor Lowen and Bull so that they may check that the proposal is in accordance with the terms therein. RESOLVED to agree to the proposal to create an all weather cricket square with a grass cricket square on the playing field. 274.2 Draft Strategic Plan A copy of a letter and the draft strategic three year plan for the Recreation Centre was circulated. The Centre is working closely with Leisure Connexions to explore new sporting activities within the centre and is moving forward with other management and financial initiatives. It was agreed that a separate meeting should be held to discuss the final plan on either 21st or 23rd October. The Clerk to check with Dena Barge and Steve Pullinger on whether either of these dates is convenient for them. Members recognised that a considerable amount of work had been put into compiling the plan and the accounts and commended the Recreation Centre Management Board for their hard work and commitment. The original grant was conditional on the strategic plan being produced, and a meeting being held by the end of September. This was not possible owing to holidays and family illness. RESOLVED that the grant letter be re-written and the date for presentation of the strategic plan be revised to the end of October. 274.3 Memo from Paul Finigan and Barbara Robinson A copy memo regarding the current situation at the Recreation Centre was noted. Members recognised the concerns expressed but also acknowledged the efforts being made by the Recreation Centre Management Board to revitalise the Centre. It was agreed that, if necessary, a public meeting would be held before the Parish Council decides on a way forward for the Recreation Centre. 275 Reports RESOLVED that the following reports be adopted 275.1 Common Footpaths and Open Spaces (1st September 2008) Village Day: The Scouts had asked the Parish Council to consider holding a Village Day – all village organisations would be invited to participate and Caroline Chandler has expressed an interest in joining a Committee to organise the event. The Parish Council supported the event in principle but felt that perhaps it should be delayed until 2010 rather than 2009. The Clerk to ask Councillors Warren and Crawley if they would be interested in organising the event. Remembrance Day: Philip Rosen has asked if a councillor would be willing to take over the organisation of Remembrance Day. Councillor O’Donovan agreed to do this in liaison with Philip Rosen with a view to taking over the organisation in a few year’s time. Cumberland Garden: an order has been placed with Alban Locksmiths to repair the lock at the High Street gate and to fit a new lock on the gate leading to Hawkes Drive. Councillor O’Donovan agreed to inspect the stop on the High Street Gate. If both gates are opened the stop is a hazard as it protrudes from the ground causing a trip point. The Clerk has emailed the volunteers who open and close the gates asking them to ensure that the right hand gate is kept closed. Firework Display: Sergeant Duckett has recommended that some of the roads around the Common be shut during the Firework Display for two hours. Road closure signs will have to be purchased. These will be financed from the firework budget. 275.2 Planning (9th September 2008) The Planning Meeting held on 9th September was not quorate which means that the decisions taken must be ratified by full Council. RESOLVED to ratify the decisions taken by the Planning Committee with the exception of the 5/2008/1603 Change of use of poultry house (one) to dog training facility (sui generic) and poultry house (two) to light industry (Class B1) at North Barn Little Revel End Lane, Hemel Hempstead Road. Members objected to the proposal for change of use to light industry which is contrary to the Metropolitan Green Belt Policy. 275.3 Gypsy Police Liaison (1st September 2008) RESOLVED to note the following reports 275.4 Redbourn in Bloom Horticultural Society (21st July 2008) At the Anglia in Bloom presentation Redbourn received • Silver Gilt Award • Overall award for Biodiversity for Redbourn Common • Nomination for Best Local Authority Floral Display Volunteers will be taking out summer planting on Saturday, 4th October, starting at the Fire Station at 9.30 am. Certificates for the poster competition were presented at St Luke’s School on Wednesday. St Luke’s is being encouraged to produce a portfolio for entry into the Anglia in Bloom school project. 275.5 Redbourn Playing Fields Trust Recreation Centre Verbal Report • A member of staff has left and has been replaced with someone who has previously worked on the Kids Camp. • Leisure Connexions is interested in starting activities at the Centre. • A Job Description for the Manager is being prepared. • An Open Day is being held on 20th September – leaflets have been delivered to all the schools. • Previously, everyone in the village was a member of the Playing Fields Trust and was entitled to attend the Annual General Meeting and vote on proposals. Now, to be eligible to attend and vote at the Annual General Meeting of the Redbourn Playing Fields Trust Recreation Centre, people need to be a shareholder and commit to paying a nominal sum of £1. Anyone can become a shareholder. • The first meeting of the Focus Group was held recently. None of those present realised that the Centre is a registered charity. They all thought it was subsidised by the local council. • A social, income generating, committee is being formed to organise social events at the Centre. 276 Planting scheme at entrance to village (referred from Common Footpaths and Open Spaces Committee) A budget had been set aside to improve the planting from the Nicky Line bridge to Fish Street. Members felt that works in this area should be held in abeyance pending the receipt of costings for a new planter to replace the one recently damaged. The £150 sponsorship from Councillor Warren and Jenny’s sandwiches would be ringfenced for bulbs and plants. Members felt that planting in this area should be kept as natural as possible to reflect the rural nature of the surrounding countryside and the transition from country to town. They felt that the use of sleepers to form an edge between the pavement and the planting would urbanise the area. Planting on the Eastern side should be kept simple to reflect the natural woodland. Improvements could be accomplished by keeping the area tidy and strimmed and by planting spring bulbs. Hellibores could be planted around the ditch area but members felt Japanese anemones would not be appropriate. The Countryside Management Services should be asked for advice on managing the woodland and clearing the ivy which is forming a mantle in the trees. Once the area is cleared bluebells could be planted. On the other side of the road there is a narrow strip along the hedge. This would be much improved by removing the ivy and loose twigs which would create a cleaner verge. It was proposed that the project be referred to Redbourn in Bloom so that the replacement planter and improvements to the entrance could be dealt with in a co-ordinated manner. If the entrance is to reflect the rural nature of the surrounding countryside the replacement planter should be built of wood not brick. Wooden posts were suggested which would allow flexibility in the design of the planter. 277 Parish Centre The Planning Inspectorate has granted the application to demolish and replace the existing building on South Common. RESOLVED that Councillor O’Donovan be the appointed person to liaise with the architect. The Clerk to instruct the architect to draw up the specification ready to go out to tender. 278 Other business Redbourn Care Group The Care Group is considering initiating fund raising and investigating gift aid to fund the various projects it is pursuing but is concerned that if they do this the Parish Council may reduce the grants awarded to them. Members applauded the Care Group’s initiatives to raise funds and agreed that this would not impact on the grants awarded by the Parish Council. 279 Questions from the Public: no members of the public were present. 280 Date and time of next meeting: 16th October 2008 The meeting closed at 10.15pm Signed………………………………………………………………… Date: 16th October 2008 (Chairman) REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th July 2008 at 7.30pm in Redbourn Village Hall PRESENT: Councillors Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, C O’Donovan, R Stent, A E Swendell and Mrs E Warren IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council) County Councillor D Hills (for part of the meeting) APOLOGIES: J Lowen (holiday) and Mrs M Maynard (holiday), Mrs V Windle (family commitment) DECLARATIONS OF INTEREST Councillor Mrs P Schofield Redbourn Recreation Centre and Playing Fields Trust and Redbourn In Bloom Councillor A V Bull Redbourn in Bloom Councillor E Warren Redbourn Recreation Centre and Playing Fields Trust NOTIFICATION OF OTHER URGENT BUSINESS Garage for Redbourn Care Group minibus. 249 MINUTES OF PREVIOUS MEETING RESOLVED that the minutes of the previous meeting held on 19th June and 10th July 2008 be signed as a true record. 250 Finance 250.1 Accounts for Payment RESOLVED that the attached accounts for payment be approved 250.2 Moneymarket The Moneymarket investment was noted. 250.3 Additional hours for the Administrative Assistant A paper outlining the increasing workload and the need for additional administrative assistance was noted. RESOLVED that the hours for the administrative assistant be increased by eight hours a week. 250.4 Resolution RESOLVED that this Parish Council gives delegated authority to the Clerk, Chairman and Vice Chairman to pay invoices during the August recess. 250.5 Resolution RESOLVED that this Parish Council approves a grant to Redbourn Recreation Centre and Playing Fields Trust of £7,000. The money is to be held by the Parish Council to be drawn upon if required. 251 Resolution Councillor Crawley reported that she had a family commitment and could not stay to the end of the meeting. It was therefore RESOLVED to take the item on Youth Involvement as the next item of business. 252 Youth Involvement in local organisations Councillor Crawley reported that she had attended a CVS lunch where Youth Issues were discussed. It was suggested that young people should be encouraged to become involved in village organisations. Members agreed that this was a good idea and noted that when the Youth Council was in operation two of its members attended meetings of Redbourn in Bloom. The Clerk to write to village organisations to ascertain whether they have, or would be interested in having, young people on their committees. If they are, this could be organised through the Youth Council when it is reconstituted. It was agreed that young people should be invited onto the focus group for the Recreation Centre. The questionnaires on youth provision, which were filled in at the Scout Fete, are being analysed by Paul Sands. Once the analysis is complete those interested in joining the Youth Council will be invited to attend a meeting to discuss this further. Councillor Crawley said that both her children were interested in the Youth Council. 253 CORRESPONDENCE 253.1 St Albans City & District Council i) Community Security A copy letter to the Chief Executive, expressing concern at the lack of consultation on policing matters and seeking clarification on the Overview and Scrutiny Committee for Public Services’ procedures to ensure that the Health Authorities and the Police are accountable to the public, was noted. ii) Recycling A member has circulated a letter to parishioners highlighting the following points: • Recycling is necessary because of shortage of landfill sites • District Council has signed a seven year contract with Enterprise (formerly known as MRS) • In September/October sack collection will be replaced with a black plastic bin – plastic bags will not be provided – each bin will have the same capacity as four black sacks • Initial difficulties were caused by new routines; new staff not knowing routes; historical collection points; householders not aware of changes • Food will be collected weekly: one week in the black bin and the next in the compost bin – if disposing of food in the compost bin it should be wrapped in paper which will prevent infestation by maggots and flies Councillor Swendell agreed to email the letter to The Clerk. iii) Licensing A letter from the Shadow Licensing Minister expressing concern at the increase in alcohol related violence was noted. iv) Report on Scrutiny of Proposals for establishment of two primary medical centres in Hemel Hempstead and QEII, Welwyn Garden City A report expressing concern at the establishment of polyclinics in Hertfordshire was noted. The Hertfordshire County Council Health Scrutiny Committee agreed to write to the Secretary of State, with a copy to the Chief Executive of the East of England Strategic health Authority, expressing concern about the use of scarce resources, the impact on local GP provision (in an area with good provision) and in light of previous decisions regarding the implementation plan for the reconfiguration of Health Services in Hertfordshire. These were specifically: • The dovetailing of the Hertfordshire Primary Care Trust’s decision with that of the North London Primary Care Trust’s decision on Southern Hertfordshire • The location of the Acute Hospital in East and North Hertfordshire at Lister • Provision of non- acute services at QEII and Hemel Hempstead Hospitals • Provision of eight Urgent Care Centres within the County • Location of Planned Treatment Centres at St Albans and Lister • Centralisation of Children’s Services at Watford 253.2 Hertfordshire County Council i) Waiting Restrictions County has confirmed that the waiting restrictions in the High Street, Pondsmede, Fish Street the Common were enforceable from 30.6.08 ii) Post Office Closures in Hertfordshire County is seeking information on the possible impact of the closures of post offices and is asking people to complete questionnaires on its website www.hertsdirect.org.uk. 253.3 NATS: TCN Consultation The Consultation Feedback Report is to be published on the NATS website by 22nd July 2008. 253.4 Scouts: Lease The Scouts are seeking permission to let the Scout Hut to friends of the Scout Group or other outside organisations for which a charge will be made. Following a detailed discussion it was agreed to grant permission for a six month period on the following conditions: • Only people closely associated with the Scouts should be permitted to hire the building • Lettings should be restricted to twelve per year To minimise disruption to local residents • The building must be cleared by 10.30pm • The Scouts should liaise with the Tennis Club so that both buildings are not used at the same time 253.5 Mr Bradley: Non enforced parking restrictions in Pondsmeade The Clerk to inform the District Council that parking attendants should visit the village between 12-2pm and 3.30-4.15pm to ensure that the corner of Pondsmeade is kept clear of illegally parked cars. 253.6 Housing Corporation: Code of Practice The Housing Corporation has confirmed that it is not within its remit to investigate or intervene in complaints against Housing Corporations. 253.7 East and North Herts NHS Trust: response to recent consultation A response to the Parish Council’s submission was noted. 253.8 B&M Care: Facilities for the elderly at Clare Lodge B&M Care has built a new residential care home on the grounds of Clare Lodge in Battlefield Road, St Albans, and has invited members to visit the site. 254 Village of Year Report Redbourn received a Commendation in Communications at the Hertfordshire Village of the Year ceremony. The Clerk to write to CPRE and ask them to consider in addition to choosing the winning villages to also rank the other participating villages so that each village is aware of the standard they have reached. This may encourage more villages to enter the competition. Villages put a lot of effort into their submissions and members felt that a ranking system would be preferable to the current win/lose scenario. Members also felt that more time should be spent in the larger villages which, by their very nature, have more to show the judges. It was suggested at the presentation that one judge should be taken around the village whilst the other two remain in the hall to speak to the representatives from the village organizations. It was also suggested that a pre meeting be held with representatives before the judges visit. The Chairman thanked Councillor Warren for the hard work she had put into organising the event. Councillor Swendell produced information on the Green Flag award and suggested an application be made for Redbourn Common. 255 Reports RESOLVED to adopt the following reports 255.1 Common Footpaths and Open Spaces (3rd July 2008) M1 Widening: The Clerk and the Chairman of Commons met representatives from Balfour Beatty Skanska and Countryside Management Services to discuss the kissing gates on the Nicky Line. A member of the public had complained that she could not get through the gates with her pushchair. The problems with the gate installed by Balfour Beatty Skanska were overcome by levelling the ground so that the gate can be opened widely, allowing sufficient room for the pushchair; the kissing gate by The Moor restricts pushchair access. It permits pedestrian access whilst prohibiting motorcycle access. Structures which restrict motorcycles are available at a cost of approximately £300 excluding installation. It was noted that motorcycles do not tend to be a problem on this section of the Nicky Line and it was suggested that the gate be removed and placed in the Council Store and the situation be monitored. RESOLVED to remove the gate by the Moor, to store it in the Council Stores, and review the situation in six months. In response to the Parish Council’s request for an update on the Ml works, Balfour Beatty has confirmed that the abandoned vehicle which was set alight inside the new tunnel has caused extra work which had meant delays to the scheduled programme. The contractors have now resolved the problems experienced in pumping water from below ground and hope to complete pumping in approximately four weeks. All works should be completed by the end of the year. There will still be some small jobs to be completed and a person has been designated to look after this work. It is not possible to give timings on such a complex project (which contains 20,000 activities) other than the updates already submitted. A dedicated team is working full time on the programme which has to be flexible to account for problems encountered with issues such as the heavy rain fall, late delivery of materials etc. In response to residents’ concerns at the untidy nature of the works Balfour Beatty Skanska said that this project received a Silver Award, which is given to 5% of members of the Considerate Constructors Scheme. This relates to behaviour within the neighbourhood, cleanliness, environment and safety. The auditor for this scheme lives locally and is able to drive through the area without the prior knowledge of the contractor. The company has been awarded a Green Apple Environment Award - the first within the construction industry. The award is for waste and recycling on this project. 92% of all material is recycled. The waste is separated into skips and local companies take it away for recycling. There is an on-site wormery for kitchen waste. Recycled, filtered, waste water from junction 8 is used for dust suppression on site. The company has also been awarded an International Green Hero’s Award for its waste environmental processes. The project recently reached one million man hours without any lost time injury. Section 1 will be opened up next week. This was not part of the contract but is being done to assist the travelling public. Southbound - from 0600hrs 22 July 2008 : The national speed limit will be extended on the southbound carriageway of the M1 (70mph) to the south of junction 10. The 50mph speed restriction will operate to the M25 (junction 6a). Both carriageways will have four lanes open during the day between junction 9 and 10. This will assist the traffic to flow into the three lane section, minimising congestion which should reduce accidents. Northbound - from 0600hrs 20 July 2008: The M1 north of junction 9 will be opened to 70mph as all work is complete Planting scheme from Nicky Line Bridge to Fish Street Farm: The Commons Committee agreed to improve the planting at the entrance to the village and set a limit for the project at £500. The planting could take place in the Autumn. They felt that some of the money in the Prize fund could be used towards this project. The scheme will be implemented in sections; one side this year and one side next year. Goal Posts: The PCSO is sourcing funding for mobile goalposts to be erected in Long Cutt Play Area. A member suggested that monies may be available from Sue Wheatley, Hertfordshire Constabulary, or Tony Clarke, St Albans District Council. The Chairman of the Common Footpaths and Open Spaces Committee thanked Redbourn in Bloom members both for their work over the past year, and for the presentation to the Anglia in Bloom judges. He also thanked Councillor Warren for the proposed planting scheme at the entrance to the village. Cumberland Garden: It was suggested that a village notice board and an interpretation board should be installed in Cumberland Garden. It was also agreed that steps, constructed from sleepers, should be placed in the steep banking to the right of the gate from the High Street. Councillor Crawley left the meeting. 255.2 Planning (16.6.08 and 7.7.08) RESOLVED that Councillor Gray be a member of the Planning Committee 255.3 Hertfordshire Highways (24.6.08) The Clerk to report that a tree is pushing up the pavement outside 18 Ben Austins. Brook End and Silk Mill Road have now been adopted. 255.4 Village Hall Management Committee (10.6.08) 255.5 Redbourn In Bloom Horticultural Society The Chairman thanked Councillor Bull and the Clerk for their hard work at the Anglia in Bloom presentations. Councillor Bull produced the portfolio for the entry, a copy of which is on file in the Museum. The Horticultural Show is to be held on 13th September and the AGM on 15th September. 255.6 Redbourn Playing Fields Trust Recreation Centre Meetings are being held to discuss a way forward for the Centre. An Open Day is to be held on 20th September. A number of activities will be held including a “Three Generations” Bowls Match. Councillor Lowen has suggested a Focus Group, comprising people who have used the Centre, should discuss improvements to encourage wider use. Alternative methods of management are being investigated. The District Council has granted £500 to the Kids Camp. The Chairman thanked Councillor Lowen for his support. 255.7 St Albans and District Association of Parish Councils 256 Parish Centre No decision has been received from the Planning Inspectorate. 257 Resolution RESOLVED that this Parish Council gives delegated authority to the Chairman and the Clerk to deal with urgent matters that may arise during the August recess. 258 Other business 258.1 Redbourn Care Group Garage The Care Group had hoped to build a garage for the minibus within the grounds of the Fire Station. This is not progressing as the security of tenure has proved a stumbling block. A member has written to, and is awaiting a response from, the Chief Executive of Hertfordshire County Council regarding this matter. The Care Group has asked the Parish Council to assist in finding a suitable alternative piece of land in the village to build a garage. One suggestion was a piece of land in Flamsteadbury Lane on the corner of Vaughan Mead. In the past representations have been made to the Parish Council over who is responsible for maintaining this land but ownership could not be confirmed. The Clerk to contact the Land Registry to see if the land is registered. If the land is registered by the Parish Council planning permission for a garage for the Care Group could be sought. 259 Questions from the Public No members of the public were present The meeting closed at 9.30pm. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th April 2008 at 7.30 pm in Redbourn Village Hall PRESENT: Mrs P Schofield (Chairman), A V Bull, Mrs M Crawley, R Gray, J Lowen, C O’Donovan, R Stent, A E Swendell, Mrs E Warren and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council and two residents from South Common Cottages APOLOGIES: Councillors L Beere, R Stent and Mrs M Maynard, 192 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor E Warren Redbourn Recreation Centre 193 NOTIFICATION OF OTHER URGENT BUSINESS Complaints received regarding the removal of a seat in Crouch Hall Lane – considered important because of difficulties removal of seat is causing some members of the public. This matter was discussed under the report from the Common, Footpaths and Open Spaces Committee. 194 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 20th March 2008 be signed as a true record. 195 Finance 195.1 Accounts for payment RESOLVED that the accounts on the attached sheet be paid. It was noted that the balance of the grants to Redbourn Care Group and Redbourn Museum have been paid. The Clerk reported that over the past year CIT Vendor Finance (the finance company which Alto Digital use for leasing the photocopier) have lost a number of the Parish Council cheques and have subsequently cashed both the original and replacement cheques. The monies have been reimbursed but considerable administrative time was spent in sorting out the problem. 195.2 Moneymarket investment The Moneymarket interest for last month was 4.84%. Future interest rates are likely to decrease if, as indicated, the Government steps in to assist the banks through the current economic crisis. 195.3 Year End Accounts • Year end accounts have been balanced • Accountant is drawing up the first draft of the accounts • A meeting is to be held between the Accountant, Clerk and Chairman of Finance on 8th May • Final draft should be ready by 23rd May • Accounts will be ready for public inspection end of May/early June • The Finance Committee will review the accounts on 12th June and they will be ready for adoption by full Council on 19th June. • 195.4 Financial Report: Chairman of the Finance Committee 195.5 Funding for Redbourn Parish Centre The table below highlights the current position, relating to the funding position for Redbourn Parish Centre. (Details available from the Parish Clerk) The total shown above will be augmented by further interest, from April 1 2008 until the date when the above monies are spent. The amount needs to be adjusted down by the amount that has been spent on this project since 1 April 2007. The Parish Council should continue to seek other grants, as this will reduce the strain on the Parish Council reserves, possibly leaving a residual for future projects. Two years ago a budget was drafted for the new building that indicated a break even situation in terms of costs vs revenue (including the saved costs of hiring the current Council offices in the Village Hall). It was suggested that the Finance Committee should update this work to assess the current position following changed assumptions (e.g. usage) and various cost increases (utilities etc). The Chairman of the Parish Centre Development Committee agreed to draft an estimate of costs. 195.6 PCSO Cost A decision is required regarding financing this year’s contribution for the PCSO as this was not included in the budget. From the 1 June 2008 to 31 March 2009 the cost will be £5,940. Next year the sum will be included in the budget calculations. This amount either has to be financed as a one off from reserves or added as a one off to next year’s precept. If it is taken from reserves it will come from the Wayleave fund this reducing the monies available for the Parish Centre, as detailed above. If it is added to the 2009/10 precept it will be a one off additional increase of 5.2%. Assuming that the precept is also increased by £7,410 (£7,125 + 4% inflation) for the 2009/10 cost of the PCSO and the normal precept increase is restricted to 4%, this would mean the 2009/10 precept would increase by c. 15.2% to £137,646. Following a discussion it was agreed that the decision on how to fund the PCSO should be held in abeyance until later in the year when a more accurate figure on the cost of the Parish Centre is known. The Clerk to write to businesses in the village seeking sponsorship for the PCSO. It was suggested that fundraising events should be held for the Parish Centre. A letter was received from Mr Tillyer which had been omitted from the agenda papers but was circulated to members at the meeting. Mr Tillyer requested that a record be made of how the councillors voted. The Clerk advised that to be procedurally correct a member should request a recorded vote before the vote is taken. Following a discussion it was RESOLVED that members’ votes on whether to finance a PCSO should be recorded in the minutes but that the Clerk should ask members not present if they agree, if so, their names should be included. The following members voted for the proposal to finance a PCSO: Councillors Beere, Schofield, O’Donovan, Swendell, Crawley and Windle. The following members voted against the proposal to finance a PCSO: Councillors Maynard, Gray, Bull, Lowen and Stent. Councillor Warren was absent. 195.7 Money Market Deposit Rate The country is in the midst of probably the worst financial crisis since the 1930’s depression. Banks are finding it extremely difficult to get non deposit funding at normal commercial rates. Northern Rock has already failed and others could follow. In all likelihood if this happens the Government would step in and stand behind any Bank in this situation due to the political risk of not doing so and the systematic risk to the rest of the banking sector if any bank were to fail. Although this would be likely to happen, it cannot be relied on. The Chairman of Finance recommended that the Parish Council should not at this time only focus on the best interest rate on offer, but also consider the best security. The best rates are likely to be offered from the banks most stressed at the current time (e.g. Alliance & Leicester, Bradford & Bingley, the Icelandic banks etc). Redbourn Parish Council’s reserves are currently held on one month deposit at HSBC. Last month the rate received was 4.84%, which is c. 0.5% below the bank rate at the time, but 0.25% below the rate expected from early April (rates are expected to be cut by 25bp – an element of this expectation will be embedded in the rate we received). A brief review of the ‘risk banks’ highlighted above suggests the Parish Council could achieve 60-65bp more than this per annum, if a relationship with them were to be established. HSBC is widely regarded to be one of the best capitalised banks in the world, has one of the highest tier 1 ratios (a measure of capital adequacy) and has no deposit/liability mismatch. As a Council, Redbourn Parish Council would not be criticised for placing funds with HSBC. It could be criticised if it invested in banks that have more stressed balance sheets or liquidity concerns. As a result of this the Chairman suggested the Parish Council remain with HSBC for the time being, but in six months’ time when some form of normality returns to the banking sector, it can (a) look to see if there are any other more attractive offers (on a risk adjusted basis) or (b) with a lower amount left (post the completion of the Parish Centre) it may decide it is more appropriate to have a high interest deposit account. 195.8 External Auditor The Audit Commission has appointed BDO Stoy Harward external auditor for Redbourn Parish Council for the years 2007/8 to 2011/12 195.9 BDO Stoy Hayward: Annual audit year ending 31 March 2008 Information on the Annual Audit was circulated and noted. The Clerk to include review of internal audit as an item on the Finance Agenda. 195.10 Allianz Insurance: Insurance cover for 2008/9 A copy of the Client Portfolio Renewal Summary for insurance was circulated to members. The Clerk to check the cost of the Chairman’s insignia which is insured for £859.39. Members considered this amount to be too high. The Fantasia Unit was vandalised and should be removed from the insurance cover. The new equipment will be added once it is installed. CORRESPONDENCE 196 Hertfordshire County Council: temporary grazing licence for land adjacent to Ver Meadows The Chief Executive of Hertfordshire Highways has agreed that the following conditions should be applied to the temporary grazing licence • No structures to be built, even temporary ones • No motor vehicles to be allowed on the site • No fly tipping or rubbish of any kind • The site is not to be extended The Clerk to reply to County requesting that Norbert Mc Cabe? should monitor the site to ensure that these conditions are upheld. The Parish Council should also monitor the site. 197 Hertfordshire Highways: Redbourn Village Travel Plan Three copies of the Travel Plan have been sent to the Parish Council. Councillors O’Donovan and Gray borrowed a copy of the Plan. The Clerk to ascertain • when the different aspects of the Travel Plan are to be implemented • process for including new projects into the Travel Plan • a date for a meeting of the ongoing Travel Forum The businesses in the High Street are to be invited to attend meetings of the Travel Forum 198 St Albans City & District Council: Planning for Gypsies and Travellers Accommodation It was agreed that the Parish Council should use the comments set out in the District Council report as a basis for a response to the East of England Plan on Gypsy and Traveller pitch provision. 199 Mr B Crane: Speeding in Harpenden Lane A complaint has been received regarding speeding traffic in Harpenden Lane. The Clerk to request the police carry out a speed check. 200 West Herts PPI Forum Annual Report A copy of the annual report was circulated. Members were pleased to note that the neurological rehabilitation unit is to remain at the St Albans Hospital. 201 NHS: Consultation Document Two copies of the consultation document are being circulated to members. Some members reported that they had received personal copies and would be responding individually. 202 Hertfordshire Association of Parish and Town Councils The following information was received: i) Newsletter – Councillor training is to be held on 7th October. A Seminar on Local Government Modernisation is to be held on 3rd June at Hertford Town Council . ii) The AGM is to be held on 18th June at Wheathampstead Parish Council iii) Nominations for Executive Committee iv) Chairmanship Training is to be held on 4th June. The Clerk to attend the training on Finance on 17th September. 203 Ver Valley Newsletter The April Newsletter was noted. 204 Reports RESOLVED that the following reports be adopted i) Common Footpaths and Open Spaces (3rd April 2008) The Clerk reported that she had received complaints about lorries using the Nicky Line to access the rear of a property in Hemel Hempstead Road which was causing damage to the Nicky Line. This had been reported to the District Council and Hertfordshire County Council. Councillor O’Donovan agreed to inspect the site over the weekend. The Chairman asked for Teenage Play Equipment to be added to the agenda of the next Commons meeting. She is seeking suggestions for suitable equipment. It was felt that Flamsteadbury Lane would be the best location for this equipment. The Clerk cautioned that the farmer had a right of way into the field and that his access must be kept clear. The Chairman agreed to inspect equipment at the Oysterfields estate which it was felt could be suitable. Councillor Warren agreed to lead the Beating the Bounds on 27th April. The Chairman reported that he had received complaints regarding the removal of the seat in Crouch Hall Lane. The seat was removed because a nearby resident was experiencing nuisance from youngsters congregating on the seat. It was agreed that this decision could be reconsidered in six months. If the seat is replaced it should be of a design that does not encourage youngsters to congregate. The resident who sought removal of the seat should be consulted. Councillor Warren is drawing up a scheme for Cumberland Garden. ii) Planning (17th March 2008) (iii) Hertfordshire Highways (1st April 2008) The blocked drains by the bridge have collapsed, the ditch on the Common near Hawkes Drive needs to be dug out/ The Clerk reported that complaints had been received regarding blocked drains in Harpenden Lane and these had been included in the list of drains for jetting. The following reports were noted i) Village Hall Management Committee (11th March 2008) ii) Redbourn in Bloom Horticultural Society The local competitions will be judged at the end of June/beginning of July. Residents should submit entry forms if they wish to enter the competition for the best hanging baskets, window boxes and containers. Entries are not required for front gardens which are all judged by independent judges from outside the village. The Anglia in Bloom judges will be visiting the village in July. Councillor Bull is currently compiling the portfolio. The Committee would like to involve more village groups in the entry. If anyone is involved in a project to improve their area, and would like to be included, they should contact a member of the Committee. An additional course of bricks is to be placed on the planters near the rose garden. This will give a greater depth of soil which should improve the growth of the plants. The contractor has been asked to place an additional course of bricks on the two new planters. iii) Redbourn Playing Fields Trust Recreation Centre Councillor Warren has joined the Committee and is putting forward some good and useful ideas on marketing. Inger Cooper has indicated that she is retiring from her position as Treasurer and Company Secretary this year which could have a financial impact on the Centre. A replacement is required for this post who should be experienced in accountancy and payroll. Inger also supported the Manager and undertook some bar work and gardening. Volunteers are required to assist with these tasks. In the past the Centre has managed to break even but this is becoming more difficult. The Committee is seeking financial support from the District Council. The building belongs to the District Council and has been improved over recent years. All other leisure centres in the District receive support. The three District Councillors and the Parish Council Chairman of Finance, Councillor Lowen, have been invited to a meeting at the Centre on 3rd June at 7.30. 205 Parish Centre 205.1 Responses to application to Planning Inspectorate Responses to the Parish Council application to redevelop the Youth Centre were circulated to members with the Commons agenda. The Parish Council has responded to the comments made. The Clerk reported that Mrs Fox had visited her and expressed concern at the Council’s response regarding the removal of the Horse Chestnut tree. She wished it to be placed on record that she had expressed concern to the Parish Council at the condition of the tree because branches were falling from the tree and she was worried about the safety of children attending the nursery school. She had not asked for the tree to be removed. As a result of her concerns the Clerk requested the Trees and Woodlands officer at the District Council inspect the tree. He did so and requested the tree be monitored. Over the next year Mrs Fox visited the council office on a couple of occasions reiterating her concerns. The Trees and Woodlands Officer was asked to inspect the tree again and agreed that it was diseased and should be removed. 205.2 Open Spaces response The Letter from Open Spaces was noted. 205.3 Mrs Rawlings: request for information Members agreed to a request from Mrs Rawlings seeking a copy of the lease between County and the Parish Council when the building was used as a school, the letter from County agreeing to delay demolition of the building so long as it was required for use as a Youth Centre. 205.4 Recommendation from the Commons Committee Members noted that the Commons Committee has recommended that no further monies be expended on this project until decision is received from the Planning Inspectorate 205.5 Building regulations Building regulations have been received 205.6 Report on meeting with County regarding funding applications The report on a meeting with County Youth Services, Children’s Centre and Redbourn Youth Club Management Committee was noted. It was agreed that every effort should be made to reconstitute the Youth Council so that it could make an application for funding. Paul Sands agreed to help with grant applications. It was suggested a stand be taken at the Scout Fete to publicise this and that a climbing wall be hired to attract participants. Hire of the climbing wall is £450 and members did not feel that the cost was warranted. 206 Meetings The Annual Parish Meeting cannot be held on the usual date as Redbourn Players are holding their annual play. It was agreed to hold the meeting on 22nd May. If possible, the Annual General Meeting is to be held on 22nd May, at 6.45pm, before the Annual Parish Meeting. 207 Questions from the Public There were no questions from the members of the public present. 208 Date and time of Next Meeting The next meeting of the Parish Council is to be held on 15th May 2008. There will be no Commons, Footpaths and Open Spaces meeting in last May as this is election day. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday 21 February 2008 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillors Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, Mrs M Maynard, C O’Donovan, R Stent, A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs P Allcroft, Assistant to the Clerk to the Council, County Councillor D Hills, Barry Welch (Neighbourhood Watch), and 4 members of the public. APOLOGIES: Councillor J Lowen (unwell), Mrs E Warren (holiday) 178 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor C O’Donovan Donation of Seat 179 NOTIFICATION OF OTHER URGENT BUSINESS The following matters were raised for consideration (Minute No 186): (i) Accident in Ben Austins – e-mail (ii) Damage to grass verge in Nichols Close and request for posts to protect – letter and photographs (iii) Quote for Dog Bin in Cumberland Gardens – fax (iv) Development Economics Study Workshop 10.3.08 – circular (v) Dog Mess complaint – e-mail (vi) Youth Centre Development query and questions – e-mail (vii) Fairtrade Fortnight – invitation (viii) Closing of M1 (ix) Incident at Cumberland House (x) Election of new council members to Committees 180 MINUTES OF PREVIOUS MEETING It was RESOLVED to approve and sign the minutes of the full Council held on 17 January 2008 and 7 February 2008. 181 FUNDING OF PCSO An e-mail from Councillor Lowen, in which the following points were made, was read to those present: • having PCSO cover/availability is clearly a good thing; • the cost on a per household basis looks reasonable; • policing should be paid for out of the police budget; • what assurance would there be that the current amount being requested from the Council towards the budget for a PCSO would not be increased in the future; there is not enough funding in this year’s precept to cover the budget required; why were we not informed about this when our budgets/precept were being set (the funding issue is irrespective to the loss of Redbourn’s PCSO). • it is vital that there is always a link between funding and accountability, and it seems that under the proposed arrangement this would be lost since the PCSO would not be entirely based at Redbourn or Wheathampsted; • PCSO's were a well publicised government policy, but it is not being backed up by Government funding. STANDING ORDERS were suspended to allow contributions from Barry Welch, Neighbourhood Watch and discussion between all those present. The following points were made: • The loss of the PCSO has already had a detrimental effect on the community; • Our latest PCSO had been a positive asset to the village and had been particularly helpful to schools and elderly, as well as helping to initiate and organize our Neighbourhood Watch; • It was felt that the wording had been negative in the newsletter article requesting residents to make a return on whether or not the precept should be increased to cover the cost of a PCSO; • PCSO had been valuable in reducing crime in Redbourn; • If Wheathampsted Parish Council votes for matched funding and Redbourn does not, then we are likely to have to share PCSOs from Harpenden; a dedicated PCSO would be preferable. • As provision of PCSOs was a Government policy, resolving the current situation should be at highest level; • Allocation of PCSOs in the area does not seem equitable as some areas seem to be getting them “free”, and PCSOs in St Albans and Hemel Hempstead have been seen working in pairs; costs should be shared across the board; • Police want PCSOs to support the work of their officers. • There was some disparity on a guarantee that the villages would keep the PCSO longer than the proposed contract of 2 to 3 years. • When funding is cut, quite often it is local neighbourhood police officers that go to save costs. • We need our own dedicated officer; problems which occur are often after 11.00 pm. • Accountability and funding should go together; the role of the PCSO is not as powerful as the proper police officer STANDING ORDERS were resumed. It was RESOLVED to hold a Public Meeting on Thursday 13 March where local residents’ views can be heard. A decision will then be made by the Parish Council. Cllr Beere and members of Neighbourhood Watch agreed to write a flier which would be distributed to as many residents as possible before the meeting. The Clerk was asked to organize a venue and publicise the event. Councillor Maxine Crawley left the meeting to attend another. 182 FINANCE 182.1 Accounts for Payment RESOLVED to approve the attached accounts for payment. 182.2 Moneymarket Investment The interest paid on the Money market investment at 4.6% was noted. 182.3 Request to pay VHMC’s 2008-09 Grant in advance RESOLVED to pay next year’s grant in advance to the VHMC. 183 CORRESPONDENCE 183.1 St Albans City & District Council i) Special Expenses It was recommended that the Finance Committee find out if any monies can be reclaimed in instances where District Council are paid tax by residents of Redbourn, and then villagers pay again to the Precept, ie grasscutting, public clocks, etc. ii) Strategic Housing Land Availability Assessment The Clerk was asked to write to SHLAA indicating that no recommendations were to be made, but that the Parish Council were considering formulating a village plan with the specific purpose of identifying possible areas for the development of affordable housing for people (the young and elderly particularly) living in the village. RECOMMENDATION that a Working Party or the Planning Committee follow this up. iii) Health Matters: Noted. iv) Application for hedgerow removal St Mary’s Church: Noted. 183.2 Hertfordshire County Council i) Travel Plan: Details in the letter were noted. ii) Primary Admissions: Two children had now been allocated places at Redbourn Primary School but 10 children (all from Redbourn) still remained on the Continuing List. The Clerk was asked to write to the Head to see if vertical grouping might create space for the children who remained without places, especially as there was room in the new centre recently created. County Cllr Hill advised that parents should write to Robert Gordon (Chair of the Education Committee) and John Harris (Children, Schools and Families at Hertfordshire County Council). He said he would try to supply the Parish Council with a list of names of those on the Continuing List. iii) Hertfordshire Local Govt Pension Scheme Briefing Note: Noted. District Councillor Hill left the meeting. iv) Ver Meadows Caravan Site: The Clerk was asked to acknowledge that the Councillors were willing to accept the one year trial period for the adjacent field to be used for grazing, although it was against their wishes. However, Councillors wished to suggest that the following conditions be applied: • No structures to be built, even temporary ones • No motor vehicles to be allowed on the site • No fly tipping/rubbish to be allowed on the site • The site should not be extended further. v) Adult Care Services: Noted. vi) Minerals and Waste Development Consultation: It was recommended that Councillors should look at the website (www.hertsdirect.org/wasteplanningconsultation) and let the Clerk have comments before the deadline of 10 March 2008. 183.3 Mrs Gregory: Adult Care Services - Noted. 183.4 Mr D Wrottesley: Helicopter Noise The Clerk was asked to suggest to Mr Wrottesley that he contact Austin Truman. 183.5 Redbourn Museum Trustees of the Museum had requested a change in the wording of Section 3.9.4 of the Lease dated 2 December 1999 which reads “To keep open the demised premises for a minimum of five hours per week once six months of the term has elapsed.” The Trustees would prefer that the “five hours per week” should be on an accruable basis over one year, ie 260 hours per year, which would give them more flexibility during the winter months and allow for unexpected circumstances which might require the museum to be closed for a short period. At present the Museum is open for eight hours per weekend thus easily achieving the minimum five laid down in the agreement. RESOLVED that the proposal by the Trustees be accepted and the Lease changed accordingly. Councillors agreed that more flexibility for opening hours, especially during the winter would be beneficial. Councillors also felt that a new pattern of seasonal opening hours should be confirmed by the museum, and suggested that it should be published on Parish Notice boards, in the Common Round, on the Village Website and in the next Newsletter. It was suggested that a new notice with new opening hours be put up outside the Museum, and the Clerk was asked to invite Peter Hildebrand to the next Full Council Meeting to discuss these suggestions. 183.6 HAPTC: i) Newsletter - noted. ii) Community Contracts and Charters – noted. 183.7 Mr and Mrs Barnes The Chairman had received a letter from parents on the Continuing Interest List for Redbourn Infant School along with a possible 12 other children. The parents were querying the possibility of setting up an action committee for school placements at the local Infant School. It was AGREED that the Parish Council would support this action, and Councillors Schofield and Swendell said they were willing to be involved. The Clerk was asked to write to Mr and Mrs Barnes to confirm this (see Minute 183.2 (ii) above). 183.8 St Albans Association of Parish Councils: Quarterly meetings All Councillors were asked to attend and help the Clerk with refreshments. The meeting is to take place on 22 April 2008. 183.9 Information received and not circulated: (i) District Council Agendas/minutes - noted. (ii) Letter of thanks from VHMC re grant – noted. 184 REPORTS It was RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (7th February 2008) Councillors were asked to note the following: Occurrence of vehicle trespass on Nickey Line Redbourn in Bloom are doing planting in Cumberland Garden There is money in the budget to carry out work to tidy up the entrance to the village Bobby Foods had written to say they are unable to support this work. ii) Planning (11th February 2008) The following reports were noted: iii) Parish Centre Fundraising Working Party (31st January 2008) County has confirmed that funding will be available next year. There will be a meeting with Mr S Maddon on Monday, 17th March – time to be confirmed Meeting arranged with relevant County Officer on 18th March 2008 at 7.30pm Meeting with Architect and Councillors O’Donovan, Bull and Stent will take place on Tuesday 26 February, 9.00 am at the Village Hall. iv) Hertfordshire Highways (27th January 2008) v) Village Hall Management Committee (11th December 2007) The fire alarm has now been ordered. vi) Redbourn in Bloom Horticultural Society (21st January 2008) vii) Redbourn Recreation Centre and Playing Fields Trust (verbal) Cllr Schofield reported that the Annual Art Show, (main fund raising event) would take place over the Easter weekend, and offers of help from other Councillors would be appreciated. 185 CUMBERLAND HOUSE GARDEN i) It was confirmed that there is a water supply in the Garden. ii) It was RESOLVED to accept the recommendation from the Commons Committee that a section of fencing be removed on the southern side to allow access onto the grassed area iii) It was noted that Miller Homes are to inspect remedial works and feedback to be given iv) It was RESOLVED to accept the request by C O’Donovan to install a sponsored bench in Cumberland Garden It was proposed and AGREED that Standing Orders should allow the meeting to continue for a further 15 minutes v) It was AGREED to purchase materials to build a compost bin, and noted that Mike Thain (Redbourn in Bloom) had agreed to carry out the work 186 OTHER BUSINESS (permitted by the Chairman) 186.1 Accident in Ben Austins Graham Tillyer had reported a car accident at the entrance of Ben Austins. He drew the attention of the Council to car parking in the area which he felt caused a visual hazard to drivers. Councillors felt the cars had the right to park if properly licenced, taxed and insured. Mr Tillyer had quoted conditions imposed on parking related to his property but felt these may not apply to the road next to his. They recommended that Mr Tillyer should write to the Planning Department for clarification. 186.2 Damage to Grass Verge in Nicholls Close Mr Mc Callum? of Nicholls Close had reported a problem with vehicles using the grass verge for access and parking in Nicholls Close, and more specifically the driveway to number 35 as an access onto the verge. This had resulted in the water service to numbers 35 and 36 having to be repaired three times by Three Valley Water over the last five years because of resultant damage to the stop cock or pulling the water service off the water main. He was requesting that some wooden bollards, similar to those along Lybury Lane, be placed in this area to stop vehicles accessing the verge from his driveway and causing more damage. Councillors felt that in other areas in St Albans (ie Batchwood Drive) similar problems had been resolved with bollards. The Clerk was asked to write to St Albans District Council to see if this could be arranged for Nicholls Close, and also to write to the resident and inform him of this action. Councillor Swendell said that this problem was happening in many areas and there was to be a District meeting shortly to try and find a solution for the parking situation. 186.3 Dog Litter Bin for Cumberland Gardens The estimate for a dog litter bin in Cumberland Gardens from TBS Hygiene Ltd for £230.40 was agreed. The Clerk was asked to order one. 186.4 Development Economics Study Workshop Details relating to the above workshop, to be held 10 March 2008, were noted. 186.5 Dog Mess An e-mail from Anita Siddle expressing conceren about dog mess in the village was noted. Councillors asked the Clerk to • write to the Dog Warden at the District Council to flag the problem and ask them to ensure that the dog bins were emptied regularly; • publicise the problem in the next Newsletter, and remind dog owners to clear up after their dogs and be more considerate to members of the public, especially those with children; • contact Mrs Siddle and inform her of the action the Council is taking in response to her e-mail. 186.6 Parish Centre An e-mail received from The Open Spaces Society had been received with a number of queries about the proposed Parish Centre. Councillors agreed that this should be followed up by the Clerk on her return from holiday. 186.7 Invitations to the Fairtrade Fortnight (SADC) Invitations to attend the above event were distributed amongst members. 186.8 Closing of M1 The motorway was to be closed over the weekends of 7th/8th March (Junction 8) and 15th/16th March (Junction 9). The Clerk was asked to confirm this with Balfour Beattie Skanska and to clarify what steps had been taken to notify the public (signage, press releases, notices, etc) and to determine what procedures were in place to deal with accidents and recovery of vehicles bearing in mind potential gridlock situation in Redbourn. 186.9 Cumberland House (i) A 40th birthday had been held in a marquee at the above residence. Environmental Health received many complaints about nuisance from loud music and visited the venue accompanied by police. Councillor Swendell confirmed that as it was a private party no planning permission was required to erect the marquee. The Clerk was asked to write a tactful letter to the family concerned, asking that if any future events of this nature are held, due consideration should be given to residents in the neighbourhood. (ii) The Clerk was asked to write to the Enforcement Officer as there is a suspicion that a business in being run from this property, and damage is being done by vehicles going across to the Common to gain entry and exit to the gates. The Clerk was also asked find out if business rates are being charged. 186.10 Election of New Council Members to Committees It was RESOLVED unanimously that Cllr Roger Gray be elected to serve on the Commons Committee, and Cllr Elaine Warren be elected to serve on the Planning Committee and the Commons Committee. 187. Date and time of Next Meeting: 20th March 2008 The meeting closed at 10.15 pm. Signed……………………………………………………… Date……………………………………… Minutes are draft until signed. Return to the top of the page REDBOURN PARISH COUNCIL REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 20th March 2008 at 7.30 pm in Redbourn Village Hall PRESENT: Mrs P Schofield (Chairman), L Beere, A V Bull, Mrs M Crawley, R Gray, J Lowen, Mrs M Maynard, C O’Donovan, R Stent, A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Barry Welch (Neighbourhood Watch) and four members of the public APOLOGIES: Councillor Mrs E Warren 188 DECLARATIONS OF INTEREST Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society 189 NOTIFICATION OF OTHER URGENT BUSINESS Scout Fair: request to hold fete on Common 190 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 21st February 2008 be signed as a true record. 191 FUNDING OF PCSO RESOLVED to suspend Standing Orders to permit Barry Welch, Neighbourhood Watch to speak. Points raised by Barry Welch • Whole of village consulted over whether the Parish Council should contribute towards a PCSO • Overwhelming response in favour • A vote against partially financing a PCSO will be a vote for the deterioration of quality of life in the village Standing orders were resumed The following points were raised by members • Vote against funding PCSOs would be tantamount to reneguing on Parish Council’s responsibility and it would be partially responsible for any rise in crime which may occur • PCSOs have not reduced crime in the village – crime has increased • The Flanagan Report recommends that funding for Southern forces such as Hertfordshire should be reduced and the extra money put into the Northern Forces which appear to have a greater amount of serious crime - if we do not have a PCSO or a uniformed presence in the village (irrespective of their powers) if the Flanagan Report is implemented the first thing to go will be the fully trained neighbourhood officer and we would have no representation • Annual cost would be £7,150 • No provision has been made in this year’s budget – if the vote is in favour it will be necessary to borrow this year’s contribution from one of the budget reserves and precept for a double payment next year • A recent leaflet from the Police states that one of its four priorities is to ensure that neighbourhood police officers and PCSOs are visible in our communities. This does not equate with our being asked to partially fund a PCSO • Parish and Town Councils are the only tier of government which is not rate capped – increasing our budget to fund a PCSO will set a precedent and District and County may well ask us to pay for services as a means of supplementing their budgets • If Redbourn does not agree to this proposal it will receive half cover – we are being asked to support additional cover which will lead to us receiving greater support per head of population than either St Albans or Harpenden • If the Parish Council agrees to pay for PCSO following conditions should be laid down i) Preference for Alli Dewer as our PCSO ii) Future increases in costs should not be in excess of the rate of inflation iii) Contract should be for two years with a six month get out clause iv) The PCSO should spent the majority of his/her time in Redbourn and should only be withdrawn in extreme emergencies Having been duly proposed and seconded it was RESOLVED that this Parish Council should partially fund a PCSO. The vote was six in favour, five against. No provision for funding a PCSO has been made in this year’s budget. This matter will be discussed at next month’s meeting. 192 FINANCE 192.1 Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be approved. The Chairman noted that Pauline Allcroft had covered the Clerk’s duties whilst she was on holiday. The Parish Council wished to place on record its thanks for the efficient way in which she had carried out these duties. Pauline has said she will be available to work extra hours from July onwards. 192.2 Moneymarket The Moneymarket interest from March to February was 4.6%. 193 CORRESPONDENCE 193.1 St Albans City & District Council i) Training on the Revised Code of Conduct: 27th March 2008 Councillor Maynard and the Clerk are to attend District Council training on the Revised Code of Conduct. ii) District and Parish Council Engagement The District Council is proposing to replace the Joint Parish Liaison meetings with a twice-yearly conference which will feed into the Council’s planning process and allow for actions and recommendations to be taken forward by the various partner councils. The first conference will explore Charters. The Chairman and Clerk are to attend a meeting to discuss the conference. 193.2 NATS: Consultation on proposed changes to airspace A consultation is taking place on proposed changes to airspace over parts of London, southern and eastern England. This airspace is called Terminal Control North (TCN) and is amongst the most complex airspace in the world. Redbourn is beneath the TCN region. Information is available on the NATS website www.nats.co.uk/TCNconsultation. Copies of the Consultation Document and leaflets are being placed in main libraries. The District Council is holding a meeting on 9th April at 9.30 to explain the implications of these proposals. The Clerk to ascertain whether Parish Councillors may attend. Consultation ends on 22nd May 2008. 193.3 The Standards Board: Newsletter March 2008 Key features of the changes are: • Standards committees, chaired by an independent member, will be responsible for receiving allegations in relation to the Code of Conduct. They will also decide whether any action needs to be taken. This is referred to as “local assessment” • Where the standards committee decides action is needed, the cases will be passed to the local monitoring officer for investigation, or for any other action the committee feels appropriate • Standards committees will be responsible for reviewing any request from a complainant • The Standards Board will be responsible for supporting and monitoring local arrangements and for carrying out investigations which cannot be done locally • Standards committees will be have an independent chair and at least three independent members and at least three parish or town council representatives. 193.4 Hertfordshire County Council i) Road Closures A length of Hemel Hempstead Road, Redbourn from its junction with Gaddesden Lane south westwards to its junction with B487 Redbourn Bypass, a distance of approximately 300 metres, will be temporary closed (except for access) between the hours of 9.30 and 3.30 (Mondays to Fridays) fro up to two days sometime during the period 1st April and 2nd April 2008. A length of Lybury Lane, Redbourn, from its junction with Chequers Hill, Flamstead south eastwards to its junction with Hilltop, Redbourn (approx 2580 metres) will close between 7.30 and 5 pm (Mondays to Fridays) for up to two weeks, sometime during the period 10th April and 9th October 2008. 193.5 Stop Stanstead Expansion It was agreed that Carol Barbone, Campaign Director, should make a presentation to Redbourn Parish Council, at its meeting in May. 193.6 Cawleys: Increase in Landfill Tax The Parish Council pays for a skip at St Mary’s churchyard which is hired from Cawleys. Landfill Tax increases on 1st April by just over 33%. From 1st April the hire of a 1100 ltr Eurocart will increase by £1.92 per cart and a rear end loader by .84p per cubic yard. 193.7 East of England Regional Assembly The East of England Regional Assembly recently submitted the draft RSS Single Issue Review on Planning for Gypsy and Traveller Accommodation in the East of England to Central Government for consideration. The document is available on www.goeast.gov.uk. The Government are inviting views on the draft policy. The consultation period ends on 16th May. 193.8 Hertfordshire Association of Parish and Town Councils: Newsletter Parish and Town Councillors and Officers are invited to attend a seminar at the Police Headquarters on either 22nd or 29th April. The Clerk to ascertain whether there are still vacancies on the seminar. 193.9 Campaign to Protect Rural England: Village of Year Competition RESOLVED that the Parish Council should organise the Competition entry. The Clerk to ask Councillor Warren if she would be willing to organise the entry. Councillor Windle said she would be willing to assist with the entry. It was felt that it may be worth setting up a working party of three people to organise the entry. 193.10 Redbourn Village Museum The Clerk to invite Peter Hildebrand to attend the April meeting of the Parish Council. 194 REPORTS RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces held on 6th March 2008 – the Clerk reported that she had attended a meeting at Harpenden Town Council when it was agreed that Jim Bennie, St Albans District Council, would arrange an on-site meeting with Balfour Beatty, St Albans District Council and Redbourn Parish Council, to discuss works on the Nicky Line. The Clerk to invite Mrs Keeley to attend the next Commons meeting to discuss the works on the Nicky Line. The firework display will be held on 8th November. The Clerk to place an order with Fantastic Fireworks. ii) Planning held on 3rd March 2008. iii) The District Council is carrying out a Strategic Housing Land Availability Assessment and has asked Parish Councils to identify land suitable for development. A working party has been set up to identify parcels of land which the Parish Council wishes to protect. The first meeting is to he held on 7th April. All councillors are welcome to attend. The following minutes were noted i) Redbourn Village Hall Management Committee – 12th February 2008 iv) Redbourn in Bloom Horticultural Society: Preparations for entry into Anglia in Bloom are well in hand. A talk by Rosamund Wallinger on “Gertrude Jekyll and her place in Garden History” is to be held on 9th April. Open Garden weekend to be held in 28th-29th June. Anyone interested in opening their garden should contact Rita Green v) Redbourn Recreation Centre and Playing Fields Trust Mary Taylor has resigned from the Committee. Brett Stuart has moved out of the village and has not attended any meetings for the past six months due to work commitments. Additional Directors are being sought. There are now only four active members. Councillor Warren has been co-opted and has some very good ideas for marketing. Inger Cooper has informed the Committee of her intention to resign next year. Inger is an important member of the Committee, she acts as Treasurer, supports the Manager and also acts as gardener. Roy and Brenda Whyman have planted out, and are looking after, the garden by the Bowling Green at the Centre and the clerk was instructed to write and thank them. The Centre is breaking even at the moment but the Treasurer is budgeting for a deficit next year. Redbourn is the only Centre which does not obtain any financial support from the District Council. District Councillors were asked to make representations for financial support – members felt that support should be given for the Kids Camp as all the other Kids Camps in the District are supported by the District Council. The three District Councillors, Sheila Burton, Portfolio Holder for Leisure, and the Chairman of the Parish Council Finance Committee, are to be invited to attend the Committee meeting at the Recreation Centre which is to be held on 3rd June. The profits from the Easter Arts and Crafts Show are to be used towards providing equipment for older children. 195 Play/Sport Provision for Older Children/Teenagers Members of the Recreation Centre and Playing Fields Trust Committee were considering financing a play wall at the Centre but this has now been discounted as it would have to be maintained by the Centre but would not bring in any additional income. Members have suggested a basketball initiative, perhaps basketball coaching. Other suggestions would be welcome. The Chairman asked members for ideas for equipment which could be placed at Long Cutt or Flamsteadbury Lane Play Area. One members reiterated previous requests for goal posts at Flamsteadbury Lane Play Area. A single Basketball net could also be placed on site. This matter is to be discussed at the next meeting of the Commons Committee. The Clerk to ask Paul Sands if he has any information on informal play equipment which is popular amongst teenagers. The Clerk to seek advice from other Parish Councils. 196 Cumberland Garden The dead wood over the entrance to the Cumberland Garden should be removed. It was agreed that Councillor Swendell should investigate sourcing a wooden name plaque for the garden. Redbourn in Bloom has made suggestions for planting. In Bloom members have provided snowdrops which have been planted in the garden. Mike Thain has agreed to act as co-ordinator for volunteers and is willing to construct the compost bins. The Parish Council to purchase the materials. At a previous meeting it was agreed that someone should take overall charge of the garden. Councillor Warren has said she would be willing to do this if no one from Redbourn in Bloom is willing to take on this responsibility. Members felt that perhaps Councillor Warren, Mike Thain and Barbara Corbett could act jointly in this role. Councillor Swendell said that at least six volunteers are needed to open and close the gardens. One volunteer has already withdrawn for health reasons, another may not be able to continue due to work commitments and another is concerned that if there are insufficient volunteers the burden on the remainder would be too great. Members were asked to find additional volunteers. Miller Homes has agreed to repair the lights and subsidence to the footpaths. 197 Parish Centre Notes on a meeting with the Architect were circulated. One member expressed concern at the cost of the proposed building. 198 OTHER URGENT BUSINESS (with the permission of the Chairman) 198.1 Scout Fete RESOLVED that permission be granted to Redbourn Scouts to hold a Fete on Redbourn Common on 28th June 2008. The meeting closed at 8.50 pm Signed………………………………….……………………………………………………… 17th April 2008 (Chairman) Minutes of the Parish Council held on Thursday, 13th December 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) L Beere, A V Bull, Mrs M Crawley, R Gray, J Lowen, C O’Donovan and A E Swendell IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council APOLOGIES: Councillor R Stent, Mrs M Maynard and Mrs V Windle 138 Declarations of interest Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre and Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 139 Notification of Other Urgent Business 139.1 Missing Road Signs: reason for urgency – missing road signs pose a danger to motorists unsure of destination 140 Minutes of previous meeting RESOLVED to approve and sign the minutes of the full Council held on 15th November 2007 141 FINANCE 141.1 Accounts for payment RESOLVED to approve the attached accounts for payment. 142.2 Moneymarket investment The moneymarket investment was noted. The Chairman of Finance reported that next month’s interest should be in the region of 5.5%. 142.3 Report from Chairman of Finance A draft budget has been drawn up based on discussions at the November Finance Committee meeting, recommendations from the Commons Committee and the Salary Review Committee. The budget will be re-discussed at the January Finance Committee meeting after which a final draft version will be presented to the Full Parish Council Meeting. The draft budget includes a provision for all requests that have been made to date. The Chairman has provisionally increased the Precept by 4.9%. The draft budget shows a deficit of c. £5,300. When the draft budget is reviewed it will be necessary to either reduce some provisions or increase the Precept by more than 4.9%. Whilst it may be considered reasonable to increase the precept slightly, all new projects should be evaluated and a decision made as to whether they should be phased in over a number of years or alternatively grants should be sought to finance some of them. The three projects which would lead to a budget deficit are (a) refurbishment of the path on the Common. To complete refurbishment of the path would cost £5,500 vs the provision of £2,000 which has been placed in the budget in previous years, (b) older children’s play equipment - £1,000 and (c) Bus Shelters - £2,000). It was noted that the Parish Council has a difficult balancing act between fulfilling its obligations as a statutory body and grant aiding village organisations. Members stressed the importance of assisting village organisations which are manned by volunteers and have an important part to play in delivering facilities for the village. 142.4 Proposal for Grant to Village Hall RESOLVED that this Parish Council agree to a grant to the Village Hall of £3,500 to be allocated from 2008/9 budget. 142.5 Report on VAT The following points were raised: • Some confusion over definition in VAT documentation vis a vis use of word “charity” in relation to village hall • Clarification received from HMRC suggests (but not conclusively) that the building (with the exception of certain parts) will be zero rated • It is the responsibility of the project manager/builder to decide how to apply VAT to any building they construct. They also presumably take the liability if they make an incorrect judgement • Guidance unclear as to whether the whole building would be zero rated • As the offices are not available to the community at large they would not be zero rated • Unsure whether VAT is payable on hiring fees The Chairman of Finance agreed to write to HMRC highlighting how the proposed Parish Centre will be treated from a VAT perspective. Councillors O’Donovan and Bull are to review the building and determine which elements are “for community at large”. HMRC Public Notice 708, section 15, highlights how apportionment splits should be made. The Chairmen of Finance and the Parish Centre Development Committees are to meet the Project Manager/Builder as soon as possible, before a formal quote is submitted, to discuss these issues. The Clerk to write to the VAT office and ascertain whether the Parish Council is able to reclaim VAT on the non zero rated sections of the building. 143 PARISH CENTRE 143.1 Current position The Parish Centre Development Committee has approved the revised drawings for slightly larger ladies toilets. He advised that if the slab level were to be raised by 1/2m this would significantly reduce the costs. The Parish Centre Committee discussed this at length but agreed that in view of the consultations which had taken place with the residents of South Common, who were unhappy with the height of the building, it would be wrong to increase the slab level. Members agreed with this decision. 143.2 Schedule of costs The schedule of costs was noted. 143.3 Letters of Support Letters of support for the project were received from Redbourn Junior School, Redbourn Infants School, St Mary’s PCC and the Youth Club Management Committee. Open Spaces has informed Defra that it has no objections to proposals. 143.4 Youth involvement It was agreed that a working party be set up to encourage youth involvement in planning facilities at the Parish Centre. To comply with guidelines for the Youth Opportunities Capital Project Grant young people aged between 13 and 19 (preferably some disadvantaged) must be involved in the project. Survey forms have been compiled and some were completed at St Luke’s Consultation Day but only one young person was from Redbourn. Margaret Corley, Paul Sands, Elaine Warren and Councillor Crawley expressed a wish to join the working party. It was agreed that Councillor Crawley should speak to Year 6 at the Junior School. 144 REDBOURN TRAVEL PLAN A copy of the Travel Plan was circulated to members. The Vision is as follows • Sustainable modes of travel become a more realistic alternative to the car whilst all residents of Redbourn have good access to village facilities and services, and to the key destinations used by residents • The transport system is safe and secure for all users, especially for those choosing more sustainable modes of travel such as walking, cycling and public transport, and that these alternatives are given priority where it is feasible to do so • The environment in Redbourn is enhanced, with streets kept green and tidy, to ensure that the rural character of the village is appreciated by local residents and those that pass through or visit the village The plan has strategies for walking, cycling, passenger transport, traffic management, safer routes to school and street lighting. The Chairman expressed concern that the Plan was too strategic and was weak on implementation, particularly on how to improve public transport or encourage cycling. The Clerk to • Inform Hertfordshire Highways that any prospective path from the village should be extended to Aubrey Lane • Request a timetable for the works outlined • Reinstate Travel Plan working party (to include the original members of the community and representative from Hemel Hempstead Road) to meet quarterly to monitor progress of actions • Suggest that £20,000 being held from the development in Lybury Lane be used for crossing on the Common • Inform Hertfordshire Highways that the Plan should have clear proposals for improving public transport and improving cycle paths – particularly path to St Albans which is unsafe for cyclists and pedestrians Councillors Swendell, Schofield, O’Donovan and Bull agreed to join the working party. RESOLVED that this Parish Council officially adopts the Redbourn Travel Plan It was noted that the Travel Plan is an evolving document and changes may be incorporated as and when the need arises. CORRESPONDENCE 145 St Albans City & District Council 145.1 Emergency Call Out Service A letter expressing concern that the Emergency Call Out service is inadequate was noted. 145.2 Report on first Annual Community Conference A report on the first Annual Community Conference was noted. 145.3 Briefing on Sheltered Housing Review A representative from the District Council is to attend a future meeting to discuss the current position on the Sheltered Housing Review. A member expressed concern that the residents of Gertrude Peake were not given sufficient information or time to enable them to make a considered decision on whether sheltered housing should be transferred to a housing association. 146 Herts County Council: Grazing of horses on land adjacent to Ver Meadows County confirmed that there are no plans at present to increase the number of pitches on the Ver Meadows Site. The aim of permitting horse grazing on the site was to maintain the area in a reasonable condition and accommodate the needs of a tenant who required grazing for his ponies. Should the gypsy be offered the land for grazing there would be stringent conditions imposed and the Parish Council could be involved in setting the conditions. County confirmed that the allocation of gypsy sites is subject to planning permission and would not be influenced or materially affected by granting permission to graze this land. Members doubted this and the Clerk was instructed to reiterate the Parish Council’s concerns at the proposal to permit the grazing of horses. 147 Redbourn Public Tennis Club Members noted that the Tennis Club has applied to join Lawn Tennis Association. 148 Hertfordshire LAA/VCS Liaison An invitation to attend “My Herts LAA” Conference on 24th January 2008 was noted. 149 Hertfordshire Association of Parish and Town Councils 149.1 Subscriptions: There will be a 3% increase in the rate of subscription for 2008/9 149.2 Quality Parish and Town Councils The Clerk to complete the consultation on Quality Parish and Town Councils. 149.3 Newsletter: noted 149.4 Grant The Parish Council has been awarded a grant of £351.75 for computer software. 149.5 Launch of “Engage” on 22nd January An invitation to attend the launch of “Engage” was noted. 150 Hertfordshire Police Authority: Policing Plan 2008-11 The Policing Plan for 2008-11 was noted. 151 Information received and not circulated St Albans DC Agendas/Minutes, Wheathampstead Newsletter. 152 REPORTS RESOLVED to adopt the following reports (i) Common Footpaths and Open Spaces (6th December 2007) RESOLVED to remove the seat on the corner of Lords Meadow Crouch Hall Lane for a period of six months and to monitor the situation regarding anti social behaviour. If complaints are received from the public regarding the removal of the seat the situation will be reassessed. (ii) Finance Meeting (28th November 2007) (iii) Parish Centre Development Meeting (6th December 2007) (iv) Firework Working Party (22nd October 2007) Members congratulated Councillor O’Donovan and the Firework Working Party for the excellent firework display. £2000 has been allocated to local organisations from the profits of the event. Consideration is to be given to financing a new flag from the profits and this is to be placed on the agenda for the next Commons meeting. The following reports were noted i) Village Hall Management Committee (9th October 2007) ii) Redbourn In Bloom A successful Quiz Night was held recently. Plans for new brick planters outside Nine Lives and opposite the Fire Station, to replace existing wooden planters were circulated. RESOLVED to accept the plans. The Clerk to obtain quotations for the work which is to be financed by Redbourn in Bloom. iii) Redbourn Recreation Centre and Playing Fields Trust Elaine Warren attended the Stakeholders Meeting and may join the Committee. Consideration is being given to drawing up a Forward Plan for the Centre. Steve Pullinger is investigating funding for new projects at the Centre. 153 Other business 153.1 Road Signs The Clerk to inform Brian Peers that the followings signs need replacing • Harpenden Lane – opposite Ver Road turning • South Common • Tassell Hall – at junction with Lybury Lane • Lamb Lane • Long Cutt 154 Questions from the Public No members of the public were present. 155 Resolution RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw. 156 Old Station Yard: East Redbourn RESOLVED to reject the suggestions made by the District Council. 157 Date and time of Next Meeting The next meeting will be held on Thursday, 17th January 2008, at 7.30 pm in the Council Chamber. Signed …………………………………………………………………………. Date………………………………… Return to the top of the page REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 18th October 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) L Beere, A V Bull, Mrs M Crawley, K Maidment, J Lowen, Mrs M Maynard, C O’Donovan R Stent and A E Swendell and Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council APOLOGIES: None 84 Declarations of interest Councillor P Schofield Redbourn in Bloom Horticultural Society Redbourn Recreation Centre Redbourn Playing Fields Trust Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor R Stent Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 85 Notification of Other Urgent Business 85.1 Invitation to Challenge Award on 1st November 86 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 20th September be signed as a true record. 87 Co-option of Parish Councillor Four very good candidates had applied for the vacancy on the Parish Council following the resignation of Councillor Cardy. Roger Gray received the majority aggregate votes in the ballot. RESOLVED that Roger Gray be co-opted onto the Parish Council. Councillor Maidment reported that he was moving out of the village and would be resigning as a Parish Councillor. He was informed that he should formally write to the Chairman of the Parish Council tendering his resignation. The Clerk was instructed to ask the three unsuccessful if they would wish to be considered for the post. The Clerk reported that it would be necessary to post a notice advertising the vacancy before the post could be filled. 88 VARIATION OF ORDER OF BUSINESS RESOLVED to vary the order of business and discuss VAT on the proposed Parish Centre. 89 VAT A paper outlining Councillor’s Lowen’s discussions with HMRC was circulated. It is difficult to form a 100% conclusion as the VAT officer has not fully answered the questions. It would appear that village halls/parish centres are VAT exempt although it is unclear at this stage whether the VAT will have to be paid on part of the building. This should be clarified once a response is received to the additional questions which have been submitted. It is up to the builder/project manager to decide whether VAT will be levied on the Parish Council and this should be discussed at an early stage. It is important that he is given all the relevant evidence to show that the building is for the benefit of the community. Councillor Lowen left the meeting. 90 Finance 90.1 Accounts for payment RESOLVED that the accounts on the attached schedule be paid including an invoice from Greenbarnes for £242.94 for polycarbonate for the noticeboards. 90.2 Moneymarket investment The moneymarket investment was noted. The Chairman of Finance had expressed his concern at the low interest quoted for November and agreed to contact HSBC regarding this. 90.3 External Auditor’s Certificate and Opinion The External auditor has reported as follows: “On the basis of our review, in our opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met.” He has reported that the Council’s fidelity guarantee insurance cover is considered to be low in view of the levels of income and bank account balances and advised that the level of cover should have been approximately £534,000. The Clerk had obtained a quotation from Allianz for increased fidelity guarantee cover. The Parish Council had decided not to increase the cover as there are sufficient safeguards in place to protect the Council finances. 90.4 Internal Audit Service Dacorum Borough Council may not offer an Internal Audit service for 2008/9. If this is the case the Council could consider using RBS Solutions who carry out internal audits for a number of councils in the country, including Wheathampstead and Colney Heath. 91 NORTH COMMON The proposal by Peter Fox to return part of the road through the Cricket pitch on North Common to Common land was referred from the Commons Footpaths and Open Spaces Committee to the main Council. Members felt an issue of the importance should be dealt with by the full Council. A report from Peter Fox outlining his proposal was circulated. Members agreed that before taking this issue any further the Parish Council should ask Hertfordshire Highways whether it would be possible to stop of a public highway. The Parish Council liaison officer had recommended that this advice be sought from Stuart Walmsley. If necessary, he would take advice from the County legal department. RESOLVED that a letter be written to Stuart Walmsley seeking advice on whether it would be possible to close and take up the tarmac on part of the road on North Common and return it to Common land, what procedures should be followed and the likely costs of doing so. RESOLVED that a letter be sent to Hertfordshire Police requesting a traffic survey be carried out to ascertain the feasibility of this proposal, in particular whether it would be safe to increase the traffic at the Jolly Gardener junction with the Hemel Hempstead Road. 92 Horse Grazing on field adjacent to Ver Meadow A substantial amount of rubbish has been dumped in the field adjacent to Ver Meadows. The lock on the bollard at the Harpenden Lane entrance has been cut to provide illegal access. County was considering leasing the field to Ver Meadows residents for grazing of horses as it was felt that this would act as a deterrent to further dumping. The Commons Committee objected to this proposal which it felt was tantamount to rewarding illegal behaviour. Members were concerned that if the travellers have a legal right to use the land they may use it to house visitors’ caravans when there is a christening, wedding or funeral on the site. Furthermore, once the land is in use by the travellers it would be a step nearer to using it to expand the site to provide further pitches. A letter of objection to this proposal has been sent to the Gypsy Section. 93 PARISH CENTRE 93.1 Current Position The asbestos survey has been received. Materials with scores of 10 or more are regarded as high risk, 7 to 9 are medium risk, 5 to 6 are low risk and 4 or less are very low risk. The safe received a score of 2 with a recommendation that when disposing of the safe HSE guidelines for the disposal of hazardous waste should be followed. Everything else in the building had a 0 score. The Architect has drawn up plans for building regulations. Some slight internal alterations were recommended and Councillor O’Donovan has agreed to contact the Architect about these. The regulations for works on common land changed from 1st October and the completed application which was about to be submitted cannot be used. It is understood that the application should be made under Section 38 of the Commons Act 2006. The Act states that it is possible to have land deregistered if it had a building on it when it was registered under the 1965 Act. The Clerk is seeking advice from the County Council on this matter. It was agreed that the application under Section 38 should be completed pending advice regarding the de-registration of the land. It may be that both applications could run together. 93.2 To note schedule of costs The schedule of costs was noted. The invoice for the asbestos survey should be added to the costs. 93.3 Herts County Council: accessing Youth Capital Fund The Clerk was instructed to contact Peter Hosier, Youth Service Manager, regarding funding from the Youth Capital Fund. Councillor Stent and the Clerk attended a Funding Fair on Wednesday and visited a number of stands offering advice on funding. The Awards for All representative said an application could be made for the kitchen at the Centre. 50% of applications for Awards for All are successful. The maximum amount is £10,000. The Parish Council is advised to submit the application a few month’s before the kitchen would be installed as there is a time limit for spending the grant. There is a Community Building Fund which awards grants of £250,000 which looks promising. The applications are very complicated and it would be necessary for a dedicated person to complete the bid. Members wondered whether someone could be found in the Community who would be willing to do this. Some organisations use a professional person to complete the bids. CORRESPONDENCE 94 St Albans City Council 94.1 Speed Reduction in Hemel Hempstead Road A meeting was held today with the Clerk, Councillor Swendell and two officers from Hertfordshire Highways. Concern was expressed that the Parish Council has received no current information on the Redbourn Travel Plan. Hertfordshire Highways thought a copy of the completed Report had been sent to the Parish Council. The Clerk confirmed that it had not been received. The officer agreed to forward the Report which contains an analysis of the work carried out and the proposals agreed by the Travel Plan Forum. The Plan should be approved by the Parish Council. The officers confirmed that the parking restrictions in the High Street should be completed by the end of this financial year. The crossing in the High Street/traffic calming measures in Lybury Lane are being held in abeyance pending the release of funding and the completion of works on the Ml. The works should be completed by the end of the next financial year 2008/9. A letter confirming this will be forwarded to the Parish Council. It was noted that £20,000 S106 monies from the development in Lybury Lane is being held by Hertfordshire Highways for traffic calming in this area. A petition containing approximately 70 signatures has been received regarding speeding in Hemel Hempstead Road. Before anything can be done about the speeding, evidence has to be collected to prove that there is a problem. If it is proved that cars are travelling in excess of 40mph County has an obligation to take action. Members said that information was collected on speeding in certain parts of the village as part of the Travel Plan. It was not clear whether Hemel Hempstead Road was included in the survey. A member noted that planning permission for a car park at Ver House had been refused. The car park had been built in the Conservation Area without planning permission. Complaints had been received from neighbours regarding the extent of tree/shrub clearance works which had been undertaken without permission. A retrospective planning application was refused. It was noted that a number of cars could be displaced which would increase parking problems in the village. The Chairman left the meeting and the Vice Chairman took the Chair. 94.2 Adoption of Brooke End Westbury Homes has been acquired by Persimmon Homes. There is a problem in one of the foul sewer lines which requires further attention. Once this problem is remedied Persimmon Homes should be in a position to complete the highways agreement subject to any remedial work required by Hertfordshire Highways. Completion of the Section 104 and 38 on the Brooke End development will allow completion of the agreements for Silk Mill Road and Mulberry Close to go ahead. 95 Hertfordshire County Council 95.1 Pension Scheme Briefing Note A pension workshop is being held on Tuesday, 30th October. 95.2 Temporary Closing of Hogg End Lane/Punch Bowl Lane Hogg End Lane/Punch Bowl Lane will be closed for 11 weeks between 19.10.07 and 21.12.08 to enable bridge and carriageway construction works to take place. 96 Hertfordshire Highways: Parking outside 93 Tassell Hall Mr Walecki has agreed to meet Councillor Swendell to discuss parking problems outside 93 Tassell Hall. 97 Centrebus: Changes to Service 35 The Commercial Director of Centrebus has confirmed that the peak time service before 9am and after 3pm has not changed. Service 35 which previously provided a service between 9am and 3pm every hour between Lybury Lane and St Albans has been withdrawn. Together with service 34 this provided a half hourly service off peak. An hourly off peak service now remains between Redbourn High Street and St Albans with Lybury Lane no longer served by a direct service to St Albans. This business decision was taken because the route was uneconomic. The changes were made after a lengthy consultation with Hertfordshire and Bedfordshire County Council. The Company said that County Councils are their point of contact and County should inform Parish Councils of changes. It was noted that Centrebus is now using a larger bus on Wednesdays to accommodate people travelling to St Albans market. The Clerk was instructed to inform County that an hourly bus service is not sufficient to meet the needs of Redbourn residents. If County has insufficient funds to ensure the provision of a good bus service it should apply for government funding. It is important that rural services are maintained and bus companies should be grant aided so that rural routes are kept running. 98 Redbourn Care Group: Replacement minibus The Redbourn Care Group ordered a new minibus but when it arrived it was the wrong specification and was therefore refused. The replacement minibus should arrive in January 2008. 99 Mr Burden: Removal of tree in Rickyard Meadow A self set tree in Rickyard Meadow is damaging the path. The Clerk was instructed to forward the request for its removal to the District Council for attention. 100 Defra: Ways to tackle climate change A copy of “Ways to tackle Climate Change” has been received. The guide offers advice on how parish and town councils can play a substantial role in the drive to combat and mitigate climate change. The guide is available on line at www.defra/environment/climatechange/uk/publicsector/index.htm. A member reported that the local butcher was considering replacing his plastic bags with canvass bags which could be re-used. It was agreed that an article should be placed in the Newsletter encouraging people to take steps to tackle climate change. 101 Standards Board: Newsletter A copy of the September newsletter was noted. 102 Hertfordshire Association of Parish and Town Councils The following information was noted • Newsletter • Financial update Accounts and Audit Regulations – Accounts for 2008 must be approved by the Parish Council by 31st July 2008, thereafter accounts must be approved by 30th June 2008. • Guidance to Licensing Act • Valuing Volunteers • Hertfordshire Conference – it was agreed that the Clerk should attend the Hertfordshire Conference on 6th November • NALC Annual Report 103 St Luke’s School: Invitation to take a stand at St Luke’s Information/Consultation Day on 28th November, 10am to 6pm RESOLVED to participate in St Luke’s Information/Consultation Day Councillors C O’Donovan, A V Bull and Mrs M Maynard agreed to man the stand. Councillor Windle agreed to draw up a questionnaire seeking the views of young people on what they would like to see at the proposed Youth Centre. This information is necessary to access funding streams. The questionnaire could also be given to the top stream of the Junior School. 104 Information received but not circulated: Agendas/minutes from District Council, Letters of thanks for grants from Recreation Centre/Tennis Club/Museum REPORTS 105 RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (4th October 2007) Councillor O’Donovan held an on site meeting with Countryside Management Services to discuss a revised management plan for the Common. This will be available for discussion at the next Commons meeting. CMS is carrying out some hedge laying and hedge planting to thicken areas near Ver Meadows. A trench has been dug to prevent travellers accessing the Nicky Line off the By Pass. A substantial bollard is to be manufactured for the Harpenden Lane access. Post and rail fencing is being installed near Ver Meadows and the Kane Haulage site. The Clerk was instructed to inform the contractor that when the path on North Common is re-laid, the additional width should be near the road wherever possible. If the works cannot be completed before 3rd November they should not be started until after that date. Roy Titchmarsh has expressed concern at the state of the Nicky Line and, in particular, the area at the corner of the Hemel Hempstead Road entrance to the village which was planted by Redbourn in Bloom and has been destroyed by the motorway works. He has offered to liaise with the contractors to ensure that the area is reinstated. Members agreed that he should be given authority to do this on behalf of the Parish Council. The Clerk was instructed to inform the Chairman of Redbourn in Bloom of this decision. ii) Planning (8th October 2007) The meeting held on 8th October was inquorate. RESOLVED to ratify the decisions taken by the Planning Committee. iii) Parish Centre Development and Funding Committee (13th September 2007) iv) Firework Working Party (17th September 2007) The following reports were noted i) Village Hall Management Committee (10th July 2007) ii) ii) Redbourn in Bloom RESOLVED to approve Redbourn in Bloom’s proposal to replace wooden planters with brick planters. Designs will be submitted to the Parish Council in due course. iii) NHS Health Committee Councillor Swendell represents the District Council on the Overview and Scrutiny Committee for Health. One of the most urgent problems that need addressing is the cleanliness of hospitals in West Herts which were ranked in the bottom ten in the list of hospital trusts. Problems are exacerbated by the way in which finances are apportioned. More money is spent per head of population in the North, Wales and Scotland than is spent in the South and Eastern Region. iv) St Albans and District Association of Parish Councils 106 CUMBERLAND GARDEN The agreements have been signed for Cumberland Garden. 107 CHURCH END TELEPHONE KIOSK Following a discussion on whether the telephone kiosk in Church End should be removed it was agreed that not everyone carried mobile phones and steps should be taken to ensure that the phone was repaired. This was thought to be particularly important as there is a play area nearby in East Common. The contractor has been instructed to cut back the trees around the box and the Clerk was instructed to write to British Telecom requesting that the telephone be repaired. OTHER BUSINESS 108 Invitation to Challenge Ceremony at Redbourn Infants School Councillor Bull, O’Donovan, Windle and the Clerk agreed to attend the Challenge Ceremony on lst November. Redbourn Infants and Nursery School is the first Infant and Nursery School in Hertfordshire to achieve the prestigious NACE Challenge Award for excellence in provision for able, gifted and talented pupils and only the 77th school nationally. 109 Questions from the Public No members of the public were present. 110 Date and time of next meeting The next meeting of the Parish Council will be held on Thursday, 15th November 2007at 7.30pm. Signed ……………………………………………………………… Date……………………………………………. REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 20th September 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor C O’Donovan (Vice Chairman in the Chair), A V Bull, K Maidment, Mrs M Maynard, R Stent and A E Swendell IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Mrs M Taylor, Mr P Rosen APOLOGIES: Councillors L Beere (business commitment), Mrs M Crawley (District Council meeting), J Lowen (business commitment), Mrs P Schofield (illness) and Mrs V Windle (illness) Declarations of interest Councillor A V Bull Redbourn in Bloom Horticultural Society Councillor R Stent Redbourn in Bloom Horticultural Society Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust 54 Notification of Other Urgent Business The Chairman and members agreed to consider the following urgent business: 54.1 Skip outside Saracens Head: reason for urgency – health and safety 55 MINUTES OF THE PREVIOUS MEETING RESOLVED that the minutes of the meeting held on 19th July be signed as a true record. 56 Report on Recreation Centre: Mary Taylor The following points were raised: • Issue of leaking roof has yet to be resolved • Two quotations for roof repairs have been received • District Council has confirmed that leak is not a result of an inherent defect – all inherent defects were signed off • Members felt that the accidental damage to the fabric of the building should be covered by insurance • The repairs to the roof should be financed from the dilapidations fund • Kids Camp was very successful • One member of staff has left • A surplus was made in August • A new bank account has been opened • New cycles have been purchased for the fitness room • Volunteers are required Members thanked Mary Taylor for her report. 57 Proposal from the Chairman Having been duly proposed by the Chairman it was RESOLVED to vary the order of business and discuss item 8 on the agenda. 58 Traveller Sites A letter from Phillip Rosen expressing concern that the Parish Council has not organised a campaign against the proposals for additional traveller sites was noted. Harpenden and London Colney are campaigning against sites in their areas. A member reported that Redbourn Parish Council was successful in campaigning to ensure that the report setting out the location of proposed sites was made public. An orchestrated campaign could result in expending energy too soon. The Parish Council has sent objections to the relevant authorities regarding the allocation of additional sites in the village. Redbourn has an official Traveller site at Ver Meadows, a private site off Chequer Lane, a site close to the boundary in Three Cherry Tree Lane and a site with temporary planning permission to 2009 at Tullochside. Objections, on sound planning grounds, should be made when planning applications are submitted. It is important that a balanced view is taken on this issue. Councillor Swendell agreed to write an article on this matter for publication in the next newsletter. 59 Finance 59.1 Approval of Accounts for Payment RESOLVED that the accounts for payment on the attached sheet be paid. RESOLVED to retrospectively approve the accounts on the attached sheet for August. 59.2 Moneymarket investment Interest on the investment on the moneymarket was slightly lower this month (5.4%). 59.3 Fidelity Guarantee Insurance The external auditor recommended the Fidelity Guarantee insurance is increased. Allianz has confirmed the cost would be £228.58. Members agreed not to increase the insurance as there are sufficient measures in place to protect the Parish Council finances. 60 PARISH CENTRE An order has been placed for an asbestos survey on the Youth Centre. The architect is working on drawings for submission to the District Council for building regulations. These are nearly ready. To date £6685 has been spent on professional fees, planning application and appeal costs. RESOLVED that this Parish Council gives delegated authority to the Parish Centre Development Committee to progress the development of the Parish Centre. 61 Redbourn Youth Council In the absence of Councillor Windle it was agreed that the Parish Council should endeavour to reconvene the Youth Council. 62 Remembrance Day Service Phillip Rosen has agreed to organise the Remembrance Day Service for 2007 and to order the wreaths for the various parties. Mr Pusey will not be able to play the Reveille and it may be necessary to play a tape. 63 CORRESPONDENCE 63.1 St Albans City & District Council: Review of Parliamentary Polling Districts/Polling Places Information on the Review of the Parliamentary Polling Districts/Places was noted. The Clerk to inform the District Council that Blackthorn Lane should read Blackhorse Lane. Members noted that it would prefer the polling station to revert to the Parish/Youth Centre once it is redeveloped. 63.2 District Councillor: Downfall of Democracy A copy of a District Councillor’s letter to the Government expressing concern that the public is being denied a vote on the European Treaty was noted. 63.3 Redbourn Recreation Centre The District Council confirmed that it had agreed to remain responsible for the inherent defects in the Recreation Centre because of its direct contractual relationship with the builders. In accordance with the appropriate clause the patio area was re-laid, a guarantee was accepted with regard to the sports hall floor and remedial works were carried out to the roof. This work was completed in 1997/8 and the Parish Council confirmed that the leaks to the roof seemed to be rectified and the patio arrangement seemed to be acceptable. The Council’s architect was satisfied with the roof “as it no longer leaks”. As no suggestion was made to the District Council that the works were unsatisfactory the subsequent leak must be considered as normal maintenance and repair. 63.4 District Councillor: Policing/Drugs A copy of a District Councillor’s letter to the Home Office commenting on the leaflet “Drugs, Our Community, Your Say” was noted. The main points raised were: • Cannabis should not have been downgraded as it is a gateway drug • Police objectives of “Protection of life and Property”, “Prevention and Detection of Crime” and “Maintenance of the Peace” are being subsumed by administration, new legislation and the pursuit of targets • Concern at reliance on figures gathered through the British Crime Survey (a telephone survey) rather than that compiled by the police on reported crime • Pursuit of targets detracts from real policing • Lack of sanctions against crime and antisocial behaviour • Poor rates of crime detection (less than 25%) 63.5 Health Issues A copy letter from a District Councillor to Parish Councils in the District raised the following points: • Scrutiny role for County health issues is the prerogative of the County Council’s Health Overview and Scrutiny Committee • The District Council is allowed a place on the Committee but has limited voting rights • The District Council representative is Councillor A E Swendell • Current priority is response to consultation paper “Delivery Quality Health Care in Hertfordshire” 63.6 Footpath in Downedge/Stephens Way The Parish Council’s request for a barrier be placed in front of a footpath following a report of a near accident was rejected because it would prevent access to some of the residents with disabled scooters. 63.7 Change in Centrebus Service A number of complaints have been received regarding the change of timetable for the number 34 bus without prior notification, leaving people unable to get to work on time. The bus is used by the elderly and infirm to travel to the High Street and by people travelling to St Albans. The Clerk to write to i) Centrebus and ask them to reinstate the service and to invite a representative to a public meeting to discuss this issue ii) Arriva to request that they consider providing a service. 63.8 Refuse Collection and Recycling The new seven year contract for refuse collection and recycling commences in February 2008. Food waste will be collected weekly: one week in the black sacks and one week with the garden waste. The lids on the recycling bins must be closed as the vehicles cannot manage bins with an open lid. 63.9 Consultation on the grants process The District Council is reviewing its application process to make it more transparent and to ensure the Council has the relevant information. From 2007/8 the District Council is considering supporting a funding advice service hosted by the District Centre for Voluntary Service. It was agreed that the Clerk should inform the District that forms should be kept as short as possible and that questions on gender and ethnicity are not relevant and should be removed. 64 Hertfordshire County Council 64.1 Local Government Pension Scheme The employer contribution rate for 2008/9 was noted. Employer Workshops are to be held on 21st September and 11th October. 64.2 Transport Progress Report A copy of the Towards Better Transport in Hertfordshire – 2006/7 Progress Report is available in local libraries and on http://www.hertsdirect.org/ltp, the Hertfordshire Traffic and Transport Data Report 2006 and Hertfordshire Transport Facts 2006 and Hertfordshire Road Traffic Accident and Casualty Facts 2006 are on http://www.hertsdirect.org/ttdr. The Strategic Environmental Assessment detailing the impacts of any significant environmental impacts from the first year of delivery of the Local Transport Plant is available on http://www.hertsdirect.org/ltp. 65 Rt Hon Peter Lilley: Withdrawal of draft Master Plan for Luton Airport Luton Airport Operators have withdrawn the current draft Master Plan and decided to focus on making the most of the existing airport site. 66 Mr T A Bradley: Parking in Pondsmeade A letter from Mr Bradley complaining about the continued problems of parked vehicles blocking access in Pondsmeade was noted. The District Council has confirmed that the contractors are sometimes unable to collect the waste and occasionally have to make two journeys because of parked cars. Parking problems were discussed in the Travel Forum and to alleviate these it was agreed that restrictions would be placed in the High Street and in Pondsmeade. The Clerk to inform Mr Bradley that Hertfordshire Highways has confirmed that the yellow lining should be installed later in this financial year. Confirmation was also received that no funding is available for the zebra crossing on the Common in this financial year but a bid will be made for the 2008/2009 financial year. The Clerk was instructed to express concern to Hertfordshire Highways that despite the scepticism of some members of the Travel Plan Forum they continued attending meetings because they were assured that monies would be made available to finance improvements agreed in the Travel Plan. It would appear that these assurances were misplaced and expectations were raised to no avail. The time spent by members of the public, councillors and officers may well have been wasted. 67 Claytons/St Mary’s PCC: Extension to St Mary’s Churchyard Negotiations for the extension to St Mary’s Churchyard are completed and the necessary documentation is being executed. A letter of thanks has been received for the grant made by the Parish Council. The grant was originally intended for the refurbishment of the church hall and it is understood that no further monies will be made available for this refurbishment. 68 Community Development Agency: 21st Century Village A national programme of activities was launched in July for a new initiative “Local Action – Global Impact” which includes working together on issues facing rural communities. It was agreed that the Chief Executive Officer should be invited to a meeting of the Commons Committee to discuss this initiative. 69 Commission for Patient & Public Involvement in Health: Volunteering for forum The Commission for Patient & Public Involvement in Health is seeking volunteers to work to improve the local NHS Service. Forum members have the right to access non-patient specific confidential information and to conduct on-site visits to carry out investigations. The role includes researching NHS policies, talking to staff and patients and engaging with local support groups. Free on-going training will be given and all expenses associated with forum business will be reimbursed. The Clerk to request that further information is sent to Councillor Maynard who expressed an interested. 70 NHS: Quality Care for Hertfordshire The West Herts Primary Care Trust has acknowledged the Parish Council’s response to the consultation exercise on Quality Care for Hertfordshire. An independent report will be considered at a meeting of the relevant Boards towards the end of the year. The dates will be advertised in the local press and on the website www.enherts-pct.n hs.uk/consultation. 71 Royal National Orthopaedic Hospital: proposals for becoming a NHS Foundation Trust The Royal National Orthopaedic Hospital NHS Trust is proposing to become a NHS Foundation Trust and wish to attract as many people from the local community as possible to become “members” of the public constituency. Further information is available on http://www.rnoh.nhs.uk. 72 Hertfordshire Constabulary: Licence application from Village Hall The Village Hall has applied for a premises Licence under the Licensing Act 2003. 73 Mr and Mrs Tomsett: Courtesy markings outside 93 Tassell Hall Mr and Mrs Tomsett reported that their driveway is often blocked by a car preventing access on or off their property and have requested parking restrictions outside their driveway. The Clerk was instructed to forward the letter to Hertfordshire Highways. Councillor Swendell agreed to meet Paul Walecki, Hertfordshire Highways on site. 74 Three Valleys Water: Stakeholders consultation Members were invited to attend a meeting to assist Three Valleys Water in developing its business strategy. The Clerk was instructed to inform Three Valleys of the difficulty experienced by a member trying to contact their switchboard to report a problem of an overflowing sewer. Eventually he had to contact the District Council to ask them to call an emergency number. It was 72 hours before any action was taken which caused considerably distress to the pensioner who was severely disabled. To prevent a repetition of incidents of this nature the business strategy should include a 24 hour emergency service. 75 Magic Nurseries: Sign on Common Magic Nurseries purchased Ravenstone House earlier this year and is seeking permission to place a sign on the Common. The Clerk to inform the Company that this would not be permitted but they may wish to consider sponsoring one of the Redbourn in Bloom projects which would permit them to place a sign on the planting scheme. Alternatively they could become a sponsor of the Redbourn web site which would allow them to place information on the front page. 76 REPORTS RESOLVED to adopt the following reports i) Common Footpaths and Open Spaces (6th September 2007) There is approximately £6,000 in the budget to refurbish the path on North Common. Approximately £9,000 is required to refurbish the path from Lybury Lane to the bus stop and to install a new footpath from Drs Alley to the road. To enable the works to be carried out quickly the Chairman of Finance has suggested that the Parish Council transfers £1,000 from the playing equipment fund and £2,000 from the wayleave interest. This would be paid back from next year’s precept. RESOLVED • that this Parish Council refurbishes two-thirds of the path on North Common • that this Parish Council installs an additional 9m of footpath from Drs Alley • that £1,000 is transferred from the playing equipment fund and £2,000 from the wayleave interest to permit the project to be carried out this year • that the money is repaid from next year’s precept ii) Finance (2nd August 2007) The Clerk was instructed to write to the internal auditor to ascertain whether he is prepared to carry out the internal audit for 2007/8. iii) Hertfordshire Highways Liaison (11th September 2007) iv) Gypsy Police Liaison (3rd September 2007) The police have investigated reports of youngsters riding quad bikes on the Nicky Line. Three bikes were traced to Ver Meadows Gypsy Site. There has been a considerable amount of rubbish dumped in the field adjacent to the Gypsy site. The contractor has reported that the lock to the bollard has been cut through allowing vehicles access along the Nicky Line. Neighbourhood Watch has changed to an OWL system which does not work unless someone is available to answer the telephone. A complaint has been received about noise levels from the Bell and Shears during the late evening opening. v) Planning (30th August 2007) The following reports were noted: i) Village Hall Management Committee (10th July 2007) ii) Redbourn in Bloom Redbourn was awarded Silver in the Anglia in Bloom Competition 77 Cumberland House Garden Despite the notification from the Chairman of Miller Homes that the garden should be transferred at the end of August this has not occurred. The Company solicitor was unwilling to grant the Parish Council a licence to open the garden pending the transfer. A survey for underground cables has to be carried out before the licence with EDF is completed. The Chairman of Miller Homes has been asked to open the garden to the public pending the transfer as this would at least permit the public access to the Doctors Surgery. 78 Closure of Hogg End Lane A section of Hogg End Lane from the junction with Cherry Tree Lane/Green Lane eastwards to the junction with Southend Lane is to be closed for up to 11 weeks sometime between 19 October 2007 and 21st December 2008 to enable bridge and carriageway construction works to take place. The Clerk was instructed to ascertain whether residents have been informed of these works. OTHER URGENT BUSINESS 79 Skip Outside Saracens Head: A member reported that a skip has been placed on the High Street outside the Saracens Head. It has no lights and no cover. She had spoken to the contractors who had agreed to put lights and a cover on the skip. However no such action has been taken. The Clerk was instructed to report this to the enforcement officer. 81 Harpenden Primary Review: An invitation was received to a meeting of representative stakeholders at Sir John Lawes School on Monday 1 October at 7pm. 82 Firework Display: The Chairman asked members to assist in selling firework raffle tickets. 83 Questions from the Public: No questions were received from the public 84 Date and time of Next Meeting: The next meeting is to be held on Thursday, 18th October 2007 REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 17th May 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor Mrs P Schofield (Chairman) A V Bull, Mrs C Cardy, C O’Donovan, J Lowen, Mrs M Maynard, R Stent and A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, one member of the public APOLOGIES: Councillors Mr K Maidment (family commitment) Declarations of interest Councillor Mrs P Schofield Redbourn In Bloom Horticultural Society
Redbourn Recreation Centre and Playing Fields Trust
Councillor A V Bull Redbourn in Bloom Horticultural Society
Councillor R Stent Redbourn in Bloom Horticultural Society
Councillor C O’Donovan Redbourn Recreation Centre and Playing Fields Trust
Councillor Mrs M Maynard Redbourn Museum 1 Notification of Other Urgent Business 1.1 Cycle paths to St Albans
1.2 Reallocation of Election and Vital Village Plan budgets
2 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 19th April 2007 be signed as a true record. 3. Finance
3.1 To approve accounts for payment
Having been duly proposed and seconded it was RESOLVED that the accounts on the attached be paid. 3.2 Moneymarket investment The moneymarket investment was noted. 4. CORRESPONDENCE 4.1 St Albans District Council: Bowling Green Project: VAT The Parish Council was advised by HM Revenue & Customs that it could not reclaim VAT on the District Council grant for the bowling green and it asked the District Council to do so on its behalf. The District Council has received a letter advising that it cannot do so because “it has not received any benefits in return nor is the Council making any supplies of the bowling green” the letter goes on to say “however, this would not preclude the Parish Council submitting a claim if they have incurred expenses directly”. Members felt there were some inconsistencies between advice given to the Parish Council and the District Council. It was agreed that Councillor Lowen should draft a letter regarding this issue to HM Revenue & Customs on behalf of the Parish Council. Councillor Lowen also agreed to draft a VAT policy for the Parish Council. 4.2 Hertfordshire County Council i) Local Government Pension Scheme A briefing note on the valuation of the Pension Fund was noted and the contents agreed. ii) Adoption of Minerals Local Plan Review 2002-2016 The Minerals Plan was formally adopted by County on 27th March. Copies of the Plan are available for inspection at Hertfordshire County Council, District Council and libraries and on County’s website at www.hertsdirect.org. 4.3 Lubbock Fine: Audit 2006/7 The Public Audit Day has been set for 13th July. The Parish Council books will be available for inspection from 15th June to 12th July 2007. The books have been balanced to the year end and the Accountant is drawing up the accounts for 2006/2007. 4.4 Hertfordshire Highways: bus stop layby on A5183 Residents in Shafford cottages are endeavouring to get the speed limits on the A5183 reduced. This is being investigated as part of an overall scheme of proposals for the A5183. One of the proposals suggested by the Parish Council is for a bus layby to be installed at the bus stop to allow passengers to get on and off the bus safely. 4.5 Redbourn Care Group i) Proposed Care Group Garage Discussions are taking place between Redbourn Care Group and the Fire Services to build a garage for the Care Group minibus at the Fire Station in Dunstable Road. ii) Proposed new minibus The Care Group has placed an order with Held the Aged for a new minibus to be delivered in the Summer. 4.6 Cannon Morgan & Rheinberg: Retirement of two partners Notification has been received that two partners are to retire from the Cannon Morgan & Rheinberg Partnership, the architects who designed the Parish Centre, but their services will be retained as consultants. 4.7 Carter Jonas: Rubbish dumped in footpath off Chequer Lane Carter Jonas has written to the tenant requesting the rubbish in the field adjacent to the Ver Valley Walk be cleared. The tenant has assured them that within two months there will be no further rubbish on the site. 4.8 Mrs Brown: footpath from Aubrey Lane Copy letters to and from Balfour Beatty Skanska regarding the difficulty of getting from Aubrey Lane to the village on foot and concerns regarding the run-off water and safety issues with the balancing ponds near the Nicky Line were noted. Members agreed that the road from Aubrey Lane to the village was dangerous for pedestrians and thought that safety would be improved if the speed limit was decreased. The Clerk was instructed to include this as an item on the next Hertfordshire Highways meeting and to invite Mrs Brown to attend the meeting. 4.9 Hertfordshire Association of Parish and Town Councils i) Newsletter: noted ii) NALC Conference The NALC Conference is to be held on 5th-7th October in Bournemouth. The Clerk to ascertain whether it is possible to obtain a one day pass and how much this would cost. 4.10 Information received and not circulated The following information was received but not circulated: District Council agendas and minutes. 5. BANK MANDATE 5.1 Bank Policy Having been duly proposed and seconded it was RESOLVED that the following Bank Policy be adopted. a) a bank account be continued with HSBC (the ‘bank’) b) the bank be authorised to (1) pay all cheques, (2) accept other instructions for payment, (3) stop such payments, (4) deliver any item held on behalf of the Parish Council by the bank in safe keeping and (5) conduct any other transaction (including closure of the account) when such cheques or instructions are signed by any two of the listed signatories (see (d)). c) any debt incurred by the bank, in the absence of written agreement by the bank, be repayable on demand. d) the Parish Council will provide a list of permitted signatories to the bank from time to time. This list will always be sent to the bank with an accompanying letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. The bank may only rely on such lists communicated to them in this manner. e) each time a Councillor resigns a letter will be written to the bank within one week highlighting that the Councillor in question should be removed from the list of permitted signatories. This notification will always be sent to the bank with an accompanying letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. f) within a month, following a Council wide election, a letter will be sent to the bank as prescribed in (d) with a list of new signatories. This letter should highlight that the previous list should be disregarded from that date forward. g) any other changes to the relationship or the structure of the account will be communicated to the bank in writing with the letter signed by the Parish Council Clerk and either the Chairman of the Parish Council or the Chairman of the Parish Council Finance Committee. h) The cheque book remains in the charge of the Clerk at all times i) The Clerk is authorised to draw petty cash cheques – a letter to this effect, signed by two signatories is kept on file at HSBC The Clerk to inform the bank that Messrs Rosen and Pierpoint are no longer members of the Parish Council. 5.2 Bank Mandate It was agreed that all members should sign the bank mandate. The Clerk to ascertain whether members have to resubmit their details to the bank. 6. Reports Having been duly proposed and seconded it was RESOLVED to adopt the following reports i) Planning (23rd April 2007) It was noted that a Call In form for a development in Monks Close had not been received by the District Council before the expiry time. The District Council said they could not accept the form as it was submitted too late and was signed by a Councillor who lost his seat at the last election (although he was a District Councillor at the time the form was submitted). It was agreed that the Parish Council procedures for Call In should be tightened. It was noted that the District Council is also reviewing its procedures. A member has suggested that it would be more appropriate if the District Council accepted Call In forms signed by the Chairman or Vice Chairman of the Parish Council Planning Committee who would have more knowledge of a particular application than a District Councillor who had been asked to call it in.
ii) Firework Working Party
iii) Annual Parish Meeting
The following reports were noted i) Village Hall Management Committee (10th April 2007)
ii) Redbourn in Bloom Horticultural Society: The plants are being removed from the planters and replanting will take place at the end of May/early June. A hanging basket evening is being held at Godly Roses on 30th May and a trip to Coton Manor has been organised on 7th June. The local competitions will be advertised soon. Entry forms are available from the library, post office and Godly Roses. Entry forms are not required for the front garden competition as all front gardens are judged. The Anglia in Bloom judges will be visiting the village in the middle of July. Membership of the Society has increased to 66 households. An article on Redbourn in Bloom is being published in the June issue of Hertfordshire Life
. vii) Redbourn Recreation Centre and Playing Fields Trust: The merger of the Redbourn Playing Fields Trust and the Recreation Centre is progressing. The Annual General Meeting is to be published shortly. The staffing issues have been resolved. Holiday Play Schemes are being organised. There are still some empty periods at the Centre during the day which need to be filled. A marketing expert is assisting the Centre with publicity and is redesigning the leaflets. The Centre is currently operating without a lease between the newly formed Trust and the Parish Council. Following several meetings it was thought that an agreement had been reached but the Trust raised queries at the eleventh hour resulting in further discussions. A meeting is to be held next week and it was agreed that Councillor Lowen, Bull and the Clerk would represent the Parish Council. Councillor Schofield and Inger Cooper will represent the Trust. It is hoped an agreement will be reached and the amended lease will be placed before the next meeting of the Parish Council for approval. The newly formed Trust will continue with fundraising for the Centre. It was noted that any new projects should be carefully considered and the staffing implications taken into account. It has been suggested that future Parish Council grants should be used for revenue rather than capital projects. 7. Cumberland Garden Both the Parish Council solicitor and the District Council Solicitor are chasing Miller Homes in an endeavour to complete the legal procedures for Cumberland Garden. The Health Centre wish to use the garden for a function at the end of May. They have been informed that they should seek permission from Miller Homes who remain the owners of the land until it is officially handed over to the Parish Council. The Clerk was instructed to write to all parties concerned inviting them to attend a meeting to discuss what steps are necessary to speed up the formalities and ensure the garden is open at the earliest opportunity. It was agreed that once the Parish Council has ownership an opening event should be arranged. 8 Other business 8.1 Cycle Paths An item on Cycle Paths from St Albans to Redbourn is to be placed on the agenda of the next meeting. 8.2 Finances An item is to be placed on the next Agenda to discuss the reallocation of • Election budget
• Balance in Vital Village budget 9. Questions from the Public A member of the public reported that considerable amounts of rubbish have been dumped in Gaddesden Lane. 10. Date and time of Next Meeting The next meeting of the Parish Council is to be held on Thursday, 21st June 2007. Signed ………………………………………………………………. Date………………………………… Return to the top of the page REDBOURN PARISH COUNCIL Minutes of the Parish Council held on Thursday, 15th March 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor A V Bull, Chairman, K Maidment, Dr W S Pierpoint, P Rosen, R Stent and A E Swendell, Mrs V Windle IN ATTENDANCE: Mrs D Whiskin, Clerk to the Council, Rev W Gibbs, County Councillor D Hills APOLOGIES: Councillors Mrs C Cardy (work commitment), J Lowen (work commitment Mrs M Maynard (illness), C O’Donovan (work commitment) Mrs P Schofield (illness) There were no declarations of interest 222 Notification of Other Urgent Business There was no notification of other urgent business. 223 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 15th February 2007 be signed as a true record. 224 Variation in the order of business Having been duly proposed and seconded it was agreed that the Questions from the Public be taken as the first item of business. 225 Questions from the Public Rev W Gibbs, St Marys Church, informed members of the ongoing delays in concluding the legal paperwork to formalise the acquisition of the additional land for the extension to the Churchyard and of the difficulties this was posing to the residents of Redbourn. No burials can take place until the additional land is acquired. A legal representative, highly experienced in ecclesiastical law, is acting on behalf of St Mary’s and is frustrated by the delays. A member pointed out that the land belongs to a local farmer and part of land is in the Flamstead which may be partly responsible for the delays. He agreed to speak to the relevant solicitor and the portfolio holder and stress the importance of finalising the matter. The Clerk to • write to the District Council with a copy to the Chief Executive • arrange a meeting with the officer progressing this matter Reverend Gibbs said he would be happy to hold an on site meeting to show members the site of the extension should they so wish. 226 Finance 226.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be paid. CIT have reported that the cheque in payment of their January account has not been received. It was agreed that the cheque should be cancelled and a replacement issued. 226.2 Moneymarket investment The moneymarket investment was noted. 227 School Transport 227.1 Correspondence/report Correspondence from Councillor Hills and a report from Councillor Windle on school transport were circulated. Because of the ongoing problems of not knowing whether children will be able to secure a place on the bus Harpenden parents have formed a committee to organise their own transport to local schools. The bus costs £205 a day to operate and parents pay £280 a term for a seat on the bus compared. This is more expensive than the County run bus which is £190 a term but parents are prepared to pay this as it is reliable. 50 pupils use the bus; 25 from Harpenden and 25 from Wheathampstead. County finances one place on the bus for a pupil who is entitled to free transport. Members felt that there would be too few pupils in Redbourn to make the system viable. 227.2 School Travel Plan A copy of the school Travel Plan was circulated and noted. 227.3 Signs to Schools Having been duly proposed and seconded it was RESOLVED that the Parish Council would finance five signs to the schools in Redbourn to be financed from the unallocated grant budget. The Chairman agreed to draw up a map showing the location of the signs which is to be forwarded to the relevant parties for approval. It was noted that there is a gate in Snatchup which could be used to gain access to the school which may help to ease congestion in Long Cutt. The Clerk to forward this suggestion to the schools. CORRESPONDENCE 228 St Albans City & District Council 228.1 Licensing A member reported that when the Government transferred responsibility for licensing from the Courts to Local Authorities it did not ensure that there was sufficient funding to cover the costs. As a result a significant cost has fallen to Local Authorities. He has suggested that a combined attempt should be made across the County to seek reimbursement. 228.2 Medical Services A copy letter to the Chair of the East of England Strategic Health Services expressing concerns at the deteriorating health services in Hertfordshire which has lead to closure of hospitals, loss of beds and the failure of the proposed new hospital in Hatfield, was circulated and noted. 228.3 Cycling Strategy Three copies of the cycling strategy are being circulated to members. The Parish Council supports the cycling strategy in principle but felt that in practice the provision of cycling paths has been haphazard with paths petering out at strategic points, which makes a nonsense of the strategy. Members recognised that in a historic city like St Albans it is difficult to make provision for proper cycling paths. It was noted that the footpath from Redbourn to St Albans which has been designated for cyclists is often overgrown making it difficult to use. 228.4 Tullochside The enforcement officer has been notified of the increasing number of caravans at Tullochside. He has replied that following receipt of the appeal decision he wrote to the owner requesting an inspection of the site and thought that the breaches of the conditions attached to the appeal decision could be dealt with at the same time. The inspection has not yet taken place. The Clerk to express concern that it is taking such a long time to deal with this matter and seek assurance that it will be dealt with as a priority. 228.5 Street Cleaning Complaints have been forwarded to the District Council regarding the deteriorating quality of street cleaning in Redbourn. The District Council has reported that its contractors have withdrawn the barrowman and replaced him with two dedicated people working as part of a team to serve Redbourn. The Contractor has to comply with the contract specification but it is up to him how he achieves this. Members disputed the comment that the barrowman was withdrawn because the barrow was vandalised. The Clerk to reply pointing out that Redbourn requires a full time barrowman and to suggest that now that the Parish Council has quality status it would be prepared to take over this responsibility provided the District Council financed the service. 228.6 Scott Wilson Report The Scott Wilson Report has now been published. Scott Wilson was instructed to find suitable sites for gypsy sites and to rank these in order of suitability. The report names six sites in Redbourn, one of which is ranked highly. This does not mean that any of the sites will be developed. The sites would require planning permission before they could be developed. The East of England Assembly has published a press release (see minute no 141) on gypsy accommodation and its full report will be published shortly. 228.7 Model Code of Conduct A copy letter to the Department for Communities and Local Government on the amendments to the Model Code of Conduct for Local Authority members was circulated and noted. 228.8 Sewage Problems Thames Water has said that the sewage problems in the village occur because the drains cannot cope with the volume of surface water during heavy rains. A map showing the location of the problems has been sent to Thames Water and they have been asked to investigate and provide solutions to these problems. 229.9 Recycling A resident has expressed concern at the proposal to change the collection system for household waste and the problems that this will bring, including • storage problems in small houses • keep waste for two weeks is unhealthy • full boxes are too heavy to lift • disposal of nappies and medical items needs to be daily 230 Hertfordshire County Council 230.1 Temporary closing of Hemel Hempstead Road Hemel Hempstead Road is to be closed from its junction with the B487 north eastwards to its junction with Gaddesden Lane, a distance of approximately 150 metres for the installation of drainage pipes, sometime during the period 2nd April and 25th May 2007. 230.2 Prohibition of Stopping and Waiting on School Keep Clear Markings Schemes are being prepared to improve road safety near schools, including Redbourn. The aim is to introduce no stopping or waiting on “School Keep Clear” markings between 8am to 5pm, Monday to Friday during school term time. 230.3 Childcare Awards 2007 It was agreed that the Two Jays should be nominated for the Hertfordshire Childcare Awards. 230.4 Objection to Waiting Restrictions The proprietor of Redbourn Village Stores has written to Hertfordshire Highways objecting to the proposals to place waiting restrictions in Pondsmeade and has suggested some changes to the scheme. These have been forwarded to the project engineer dealing with the Travel Plan. 231 Balfour Beatty Skanska: Ml Noise barriers Balfour Beatty Skanska has confirmed • The Noise Barriers on the east side of the Motorway past Redbourn vary from a 2m earth bund plus a 1m environmental barrier to a 4m earth bund depending on location and a 3m environmental barrier across bridges. Nowhere on the project are 3m earth bunds with a 1m barrier going to be constructed • The surface on the Ml will be low noise asphalt and the noise from passing vehicles will be greatly reduced • Following installation of drainage pipe along the Nicky Line the bank will be re-profiled and new trees will be planted. On completion the footpath will be reinstated and the area re-profiled to ensure that any surface water is diverted away from private property 232 Audit Commission: Appointment of External Auditor The Audit Commission has informed the Parish Council that it intends to extend the appointment of Lubbock Fine as the external auditor of 2006/7. 233 Allianz Cornhill: Fidelity Guarantee To obtain a Fidelity Guarantee for amounts over £10,000 it is necessary to complete a proposal form. This has now been received. 234 Leah Burchell/Ms B Gilliam/S Burden/Mrs D Ryan: Litter Various residents have complained about litter on the following roads: • Route to school from Chequer Lane • Cavan Road • Near Players Studio • Dunstable Road • Chequer Lane • Hill Top to School The letters have been forwarded to the District Council. 235 Herts Agricultural Society: Herts County Show The Parish Council has been allocated space in the Hertfordshire Marquee. Volunteers are required to help man the stall over the two day period. 236 Morris Gordon: Signs to Redbourn Schools Having been duly proposed and seconded it was RESOLVED that this Parish Council order five double sided signs to Redbourn Schools to be financed from the unallocated grants budget. 237 Mrs Brown: Ml Widening A copy letter to Balfour Beatty Skanska regarding the difficulty of walking from Aubrey Lane to the village during the Ml widening works was noted. Mrs Brown has suggested that the contractors may wish to install a tarmac path to the village. 238 Urban Saints: grant to Urban Saints The Clerk was instructed to send a grant form to Urban Saints and to request how many people will benefit from the grant. 239 Mr J Lee: Various Matters The following points were raised by Mr Lee: • Evidence of business being operated from Cumberland House • Damage to Common outside Cumberland House • Large amounts of rubbish collected from Cumberland House • Concern that Cumberland House Garden will be a drain on resources and little used • Overgrown hedge and puddles in Shepherds Row • Concern at condition of wall in Shepherds Row • Deteriorating standards of cleanliness in village • Flooding outside North Common The Clerk to • send a copy of Mr Lee’s letter to the enforcement officer • inform Mr Lee that the relevant issues were raised with Hertfordshire Highways 340 Mr Burgess: maintenance of trees at entrance to Brook End The Clerk to inform Mr Burgess that the Parish Council is not responsible for the trees in Brook End. The Clerk to confirm with Nasser Vadhani that the trees remain the responsibility of the developer until the roads on the former Brook Bond site are adopted. 341 East of England: Press release on study into need for Gypsy and traveller sites The press release stated the following • an additional 1220 caravan pitches may be needed across the East of England over a five year period to 2011 • A caravan pitch is an area where a gypsy and traveller household can live and may contain more than one caravan • There are 1,837 caravan pitches on authorised sites and 611 on unauthorised site in the East of England • Options will be developed for public consultation in May 2007 • Responses to options will be used to develop detailed proposals on the number of caravan pitches required for each local authority area. This will be subject to public consultation in Winter 2007/8 • Government will make the final decision on the number and distribution of caravans in 2007 • Further information is available on www.eera.gov.uk 342 Mr and Mrs Jefferies: Adoption of Crown Street A letter regarding the adoption of Crown Street was circulated and noted. This matter was raised with Hertfordshire Highways who reiterate that the road is not built to a sufficient standard for adoption. The road is officially a definitive footpath and, as such, is repaired by the relevant department of County Council. 343 Fast Talk Promotions: Request to erect banners to advertise fundraising race for Grove House Members agreed that banners could be erected in the village to advertise the fundraising race for Grove House. 344 Hertfordshire Association of Parish and Town Councils The newsletter and information on New Councillors Workshops were noted. 345 Information received and not circulated District Council Agendas/minutes Letters of thanks received from Tiddlywinks & Kiddiwinks, Redbourn Village Museum, Redbourn Recreation Centre, Redbourn Care Group, Thursday Pop in 346 Replacement computer Having been duly proposed and seconded it was RESOLVED that this Parish Council purchase a replacement computer from Computer Wizard at £399. 347 Recreation Centre Lease It is not possible for the Parish Council to appoint a councillor to the board of directors as the Companies Act says that directors should be appointed by the shareholders. It has therefore been suggested that the Parish Council appoints an observer who can be invited to attend meetings in that capacity. In the past the Parish Council had grant aided capital projects at the Centre. These tend to increase the running costs of the Centre as often additional staffing is required. The Chairman suggested that consideration be given to changing the grant from capital to revenue funding and it was agreed that this matter should be discussed with officers of the Recreation Centre. 348 Reports Having been duly proposed and seconded it was RESOLVED to adopt the following reports: i) Common Footpaths and Open Spaces (1st February 2007) It was noted that the Common, Footpaths and Open Spaces meeting was inquorate and decisions taken require ratification. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves decision to instruct contractor to remove blockage in Chequer Lane ditch. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves decision to instruct contractor to carry out survey of condition of trees on the Nicky Line as required by Insurance Company. Having been duly proposed and seconded it was RESOLVED that this Parish Council approves the decision to instruct and finance planting of replacement sponsored trees. ii) Planning (19th February 2007) iii) Gypsy Police Liaison (5th March 2007) To note the public should report incidents immediately on 0845 3300222 iv) Hertfordshire Highways (13th March 2007) The following reports were noted i) Village Hall Management Committee (13th February 2007) ii) Redbourn in Bloom (19th February 2007) In the absence of Councillor Schofield there was no report from the Redbourn Playing Fields Trust or the Redbourn Recreation Centre 349 Parish Centre A revised application has been submitted for Planning Approval and an appeal has been lodged. 450 Cumberland House Garden Members approved the supplemental deed received from KSB Law. Nine Lives wish to use the garden for an Easter Egg hunt. The solicitor has been asked to do his utmost to get the legal formalities finalised by Easter. If the garden is not open it was agreed that Nine Lives could use the Common for its Easter Egg hunt. 451 Date and time of Next Meeting The next meeting is to be held on Thursday, 19th April 2007. PART II Having been duly proposed and seconded it was RESOLVED that in accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw 452 Maintenance of Cumberland House Garden The contract for the Maintenance of Cumberland House Garden was advertised in the Herts Advertiser. Four people expressed an interest but only two tenders were received. Having been duly proposed and seconded it was RESOLVED that the tender be awarded to the contractor submitting the lowest tender: John Pidgeon. 453 Grass cutting contract The contract for Grass Cutting was advertised in the Herts Advertiser. Three people expressed an interest but only one tender was received. Having been duly proposed and seconded it was RESOLVED that the Grass Cutting tender be awarded to John Pidgeon. Signed ………………………………………………………………….………………….. Date 19th April 2007 Councillor A V Bull (Chairman) Return to the top of the page Minutes of the Parish Council held on Thursday, 15th February 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall. PRESENT: Councillor A V Bull, Chairman, J Lowen, K Maidment, Mrs M Maynard, Dr W S Pierpoint, P Rosen, Mrs P Schofield, R Stent and A E Swendell APOLOGIES: Councillors Mrs C Cardy (work commitment) C O’Donovan (bereavement) Mrs V Windle (holiday) There were no declarations of interest 194 Notification of Other Urgent Business 194.1 Letter from District Council regarding provision of Hanging Baskets. Reason for urgency: District Council require a quick decision as they need to place an order with their contractor. 194.2 E-mail from webmaster regarding competition on web sites. Reason for urgency: deadline for entry. 195 Minutes of the previous meeting Having been duly proposed and seconded it was RESOLVED that the minutes of the previous meeting held on 15th January 2007 be signed as a true record. Having been duly proposed and seconded it was RESOLVED that in accordance with its powers under S137 and 139 of the Local Government Act 1972 the following expenditure be incurred which, in the opinion of the Council, is in the interests of the area and its inhabitants will benefit form them in a manner commensurate with the expenditure: Cables, ties, water tight boxes/connectors, and installation of Christmas lights: £789.46 excluding VAT. 196 Presentation from Mr Dilesh Rajani on his proposals for the construction of a Pharmacy in the Public Garden off the High Street (formerly Cumberland House garden) The following points were raised in the presentation: • A drawing showing the pharmacy in the corner of the public garden was circulated • The pharmacy should be housed in modern premises located very close to doctors surgery to enable the provision of comprehensive pharmacy services to residents of Redbourn • More convenient for pharmacy to be located close to surgery • Pharmacy would offer diagnostic services • Pharmacy would include a consultation room which would enable pharmacist to provide enhanced services in privacy • Expansion of services would enable collection and delivery of prescriptions • Additional services would benefit local community • Above services cannot be provide in present premises Members expressed the following reservations • Space available did not seem large enough to house proposed building • As the Parish Council was not permitted to provide additional car spaces on the site it was unlikely that District Council or English Heritage would give permission for a building • Site is in Conservation Area and is close to a listed building which also casts doubt on a successful planning application • Site is earmarked as a public open space and not suitable for commercial use • May be legal reasons why this could not proceed • No decision could be taken until the Parish Council has ownership of the garden Members supported the provision of larger premises for the pharmacy but did not think the public garden was a suitable site. They suggested a building in the High Street would be more suitable and noted that The Studio is considering dividing its premises to provide a coffee shop. It was thought that this could be an alternative site worth consideration. There is a section of land adjacent to the surgery which is owned by Medical Developments which would be ideal. It was agreed that the Clerk would • Write to Medical Developments to enquire whether they would be prepared to consider permitting a pharmacy to be built on this land • Write to the Primary Care Trust to seek its support for this project • Write to the Planning Department to ascertain whether this land is earmarked for any particular purpose 197 Finance 197.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the accounts on the attached sheet be paid. 197.2 Moneymarket investment Members noted that the interest rate on the current moneymarket investment is 4.52% CORRESPONDENCE 198 Lubbock Fine: External Audit Report 2005/2006 The External Audit Report for 2005/6 is as follows: “On the basis of our review, in our opinion the information contained in the annual return is in accordance with the Audit Commission’s requirements and no matters have come to our attention giving cause for concern that relevant legislation and regulatory requirements have not been met. Other matters not affecting our opinion which we wish to draw to the attention of the Council: 1. Although detailed risk assessments have been carried out during the year, these did not include a financial risk assessment. This matter has been addressed after the year end. 2. The Council’s fidelity guarantee insurance cover is considered to be low in view of the levels of income and bank account balances. Based upon the closing bank balances and the level of the annual precept, the level of fidelity guarantee insurance cover should have been approximately £520,000.” Members agreed that the Fidelity Guarantee insurance should be reviewed on an annual basis. The Clerk was instructed to obtain a quotation for consideration when the insurance is renewed. 199 St Albans City & District Council 199.1 Pathfinder The Hertfordshire Authorities have submitted an application to become a pathfinder area for enhanced two-tier working, in response to the Local Government White Paper “Strong and Prosperous Communities”. The essence of the bid is • Customer focused services • Sustainable service provision • Effective and efficient local government A member circulated information on the Pathfinder Scheme to all Parish Councils and expressed concern that this scheme was adopted by St Albans City & District Council without consultation with Parish and Town Councils. 199.2 Focus group on Community Strategy It was noted that no one was able to attend the Focus Group on Community Strategy held on 13th February. 199.3 Flooding Residents in Rose Acre have experienced difficulties claiming against their insurance for damage to their properties in the recent flooding. A letter sent by a member to residents was noted. Although some felt the flooding may have been caused by recent works on the Ml it was felt extremely unlikely that anyone would accept liability for the flooding. Sandbags have now been stored behind the Rose Acre garages to protect against future heavy rains. It was noted that Hertfordshire Highways investigated the highway drainage system in 2002 and reported • The gully pot is of a substandard size • The outlet pipe is 100mm instead of the specified 150mm • The gully has been illegally connected to the foul sewer Because the area is not adopted Hertfordshire County Council has no maintenance responsibility for the carriageway and drainage system servicing Rose Acre. This remains either with the original developer of the site or, possibly, the residents. The Clerk was instructed to write to Hertfordshire Highways to ask whether there is any possibility that Rose Acre would be adopted. This item is to be placed on the agenda for the next meeting with Hertfordshire Highways. 199.4 Invitation to Mayor’s Civic Banquet and Ball An invitation to the Mayor’s Banquet on 16th February was noted. 199.5 Litter Pick 24th March 2007 As part of the Litter Pick Week it was agreed that a litter pick would be held on 24th March 2007, to commence at 10am at the Village Hall car park. 200 Mr Hall/ Mrs Harborough: Rubbish dumping between Brook End and Chequer Lane/Lords Meadow and Crouch Hall Lane Complaints have been received regarding • rubbish which is being thrown over the fence from Brooke End into what appears to be a “nomansland” between Chequer Lane and Brooke End. It is thought although the developers installed the fence at the rear of gardens in Brooke End, this was done for cosmetic reasons and the land in question belongs to the houses in Brooke End. The Clerk to reply to Mr Hall informing him that enquiries are being made and the Parish Council is endeavouring to ascertain who is throwing the rubbish over the fence • Litter on the corner of Lords Meadow and Crouch Hall Lane • Mud on the path at the corner of Lords Meadow and Crouch Hall Lane The Clerk to • forward the letters to the District Council • put the repairs to the path on the agenda of the next Hertfordshire Highways meeting • write general letter to residents of Chequer Lane and Brooke End asking them not to throw rubbish over the fence 201 Hertfordshire County Council 201.1 Temporary closing and waiting restrictions in a) Beaumont Hall Lane, Little Revel End Lane, Punch Bowl Lane b) Gaddesden Lane Temporary closing and waiting restrictions for the above roads were noted. Sections of roads will be closed sometime during the period 26th February 2007 and 25th August 2008. Any queries regarding the closures should be made to the Project Engineer 01707 281804. 201.2 Public consultation on new Waste Management Strategy for Hertfordshire A consultation on the new Waste Management Strategy for Hertfordshire is taking place between 8th January and 30th March 2007. Responses may be made online at htp//www.wasteware.org.uk/strategy. Councillor Bull agreed to respond on behalf of the Parish Council. 202 Health Centre: ownership of land adjacent to the surgery The Health Centre has confirmed that the vacant land beside the surgery is owned by Medical Centre Developments. The Manager of the Health Centre has expressed concerns about the future maintenance of the Car Park. It was noted that this is to be adopted by the District Council. Councillor Swendell is to attend a meeting with a District Council Officer and the Manager of the Surgery to discuss • Maintenance of the Car Park • Broken Light • Procedures to deal with icy weather 203 Herts Show: Confirmation of stand in Hertfordshire Marquee The Clerk to accept the offer of a free stand in the Hertfordshire Marquee at the Herts Show. The Clerk to inform the Chairman of the stand’s dimensions so that he may assess whether it is possible to build a duckboard or whether this should be hired from the Herts Showground. It was noted that it would save time to hire the duckboard particularly bearing in the amount of equipment that has to be delivered to the site. 204 Local Works: Sustainable Communities Bill – National Lobby – 20th February 2007 The Sustainable Communities Bill has passed its 2nd Reading on a vote of 175 for and 17 against. The Local Works campaign is urging people to continue the campaign by writing to relevant MPs asking them to sign the Early Day Motion No 468 to support the Bill, and to attend the National Lobby on 20th February. 205 LADACAN: Over flying helicopters A copy letter from LADACAN to local newspapers regarding noise from helicopters was circulated and noted. It was agreed that a copy of Mr Trueman’s report on aircraft noise should be sent to LADACAN. 206 Defra: Review of Quality Status The First Reading on the Local Government and Public Involvement in Health Bill had its first reading in the House of Commons on 12th December 2006. The Bill will take forward many of the commitments made in the White Paper “Strong and Prosperous Communities” including the extension of the power of well being to all parish and town councils with Quality Status. As a result of potential changes accompanying the Bill, it was considered that it would not be appropriate to hold a review of Quality Status at the current time. This means the current arrangements stand ie • The current accreditations are to be extended until the new statutory provision come into effect • In view of representations made by Parish and Town Councils the 80% electoral mandate will apply for first and subsequent accreditations The Defra commissioned research of the Quality Parish Council Scheme is available from the Defra website on http//www.defra.gov.uk/rural/communities/parish-councils.htm. 207 Mrs Withers: To note comments on Cumberland House Garden / nconsiderate Parking Mrs Withers has raised the following issues: i) when the Cumberland House Garden is to be opened. ii) parking on the pavement making it difficult for pedestrians with pushchairs to pass The Clerk to • ask the PCSO to investigate pavement parking, to find out the names of the people obstructing the footpath (through the registration number) and contact the people concerned to inform them not to park on the pavement in future • give Mrs Withers the telephone number of the PCSO 208 Mr Clack: Road markings in Pondsmeade Mr Clack has requested that the double yellow lines be extended on the opposite side of the road in front of Gertrude Peak House to stop parked cars preventing access for emergency vehicles. A copy of his letter is to be forwarded to Hertfordshire Highways. 209 CPRE: Village Of The Year 2007 Competition Having been duly proposed and seconded it was RESOLVED that Redbourn should enter the Village of the Year Competition. Councillor Windle to be asked if she would prepare the submission and organise the visit. 210 Thames Water: Flooding in Ben Austins Thames Water has said the flooding in Ben Austins was caused by a blockage. They confirmed they have no record of the flooding in Church End. They request that incidents should be reported to them on 08459 200800. 211 Mr Alldritt: Keep Redbourn Tidy Mr Alldritt reported that • plastic keep left traffic bollards have been thrown into the River Ver on both sides of the bridge across the river in Harpenden Lane • the mattress has not been cleared from the grass verge in Harpenden Lane opposite the junction with Crown Street • Various items have been dumped in the hedgerow or grass verge on the east side of Dunstable Road The Clerk to forward the letter to the District Council and the Ver Valley Society. 212 Hertfordshire Association of Parish and Town Councils The following items were received: i) Newsletter ii) A practitioners to the elections iii) Consultation on amendments to the Model Code of Conduct for Local Authority Members iv) Consultation on the Post Office Network v) Draft Freedom of Information & Data Protection Regulations 2007 – Consultation Paper 213 Information received and not circulated: District Council Agendas/minutes 214 Reports from Having been duly proposed and seconded it was RESOLVED that the following reports be adopted i) Common Footpaths and Open Spaces (1st February 2007) Mrs Siddle has sponsored some trees which have now been planted on the Common. She expressed concern at the size of one of the trees. Councillor Pierpoint reported that he had spoken to her about this issue. ii) Planning (29th January 2007) The following reports were noted: iii) Village Hall Management Committee (9th January 2007) iv) Redbourn in Bloom (15th January 2007) The colour scheme for planting this year is yellow, orange, blue with a touch of white. v) Redbourn Playing Fields Trust/Redbourn Recreation Centre A meeting of the Redbourn Recreation Centre Management Company is to be held next week to discuss the merger. Redbourn Playing Fields Trust will organise a meeting early in March. An open day is to be held at the Recreation Centre on 25th March. Village organisations will be invited to have a stand either for publicity or to raise funds. The Clerk was asked to give a list of village organisations to Mary Taylor and Debbie. There will be a programme of displays by groups who use the Centre. The Mayor of St Albans is attending. Subsequent to the meeting the Clerk was informed that the Fire Brigade is to organise a display showing a rescue from a car involved in an accident. This display was given to the Parish Council and is well worth watching. The Clerk to check whether a letter was sent to Mary Taylor and Inger Cooper regarding the lease. 215 Redbourn Scout Group Lease Having been duly proposed and seconded it was RESOLVED to extend the lease for the Scout Hut for a further term of 28 years. The terms are to remain as the present lease. 216 Parish Centre Having been duly proposed and seconded it was RESOLVED to approve the recommendation from the Parish Centre Development Committee to accept the new design and to submit this to St Albans City & District Council for Planning Approval Councillor Lowen agreed to contact Councillor O’Donovan and arrange a meeting with the residents of South Common Cottages to advise them of the revised plans. 217 Public Open Garden (formerly Cumberland House Garden) The Solicitor expressed concern that the wording on the S106 agreement implied that the Parish Council could be held responsible for the maintenance of the car park. He has spoken to the District Council solicitor and agreed a revised form of wording to clarify this issue and remove any doubt that the Parish Council could be held responsible. The legal formalities should be completed within the next few weeks. 218 Other business 218.1 Internet Site Having been duly proposed and seconded it was RESOLVED that the Redbourn Web Site should be nominated for the competition publicised in the Herts Advertiser. 218.2 St Albans District Council: Hanging Baskets When hanging baskets were first displayed in Redbourn they were provided and funded by the District Council. The Parish Council was not satisfied with the quality of the baskets and the District Council agreed to permit the Parish Council to source the baskets elsewhere and reimburse the Parish Council the cost they paid their contractors for hanging baskets in the City. The District Council has now informed the Parish Council that under the new grounds maintenance contract the cost of the baskets has reduced considerably and they are only able to reimburse £30 per basket, the cost they have been quoted. Redbourn in Bloom has been informed and has agreed to either pay the difference on the hanging baskets or the Parish Council could pay for the hanging baskets and Redbourn In Bloom will pay for the planter in the High Street. Having been duly proposed and seconded it was RESOLVED that the hanging baskets be purchased from Townsend Nursery. As a decision to spend cannot be made under Any Other Business this decision will be ratified at next month’s meeting. 219 Questions from the Public No members of the public were present. 220 Date and time of Next Meeting The next meeting is to be held on Thursday, 15th March 2007. PART II In accordance with Standing Order 68 and in view of the confidential nature of the business about to be transacted, it is advisable in the public interest that the press and public be temporarily excluded and they were instructed to withdraw 221 Quotations for planter in High Street Three quotations were received for constructing a planter in the High Street to replace the wooden rectangle planter and the round wooden oak planter. Having been duly proposed and seconded it was RESOLVED to award the contract to Will Dell, who submitted the lowest price ie £1,050. The meeting closed at 9.45pm. Return to the top of the page REDBOURN PARISH COUNCIL Minutes of a meeting held on Thursday, 18th January 2007 at 7.30 pm in the Council Chamber, Redbourn Village Hall PRESENT: Councillors A V Bull (Chairman), Mrs C Cardy, J Lowen, K Maidment, C O’Donovan, Dr W S Pierpoint, Mrs P Schofield, R Stent, A E Swendell and Mrs V Windle APOLOGIES: Mrs M Maynard (illness) and P Rosen (holiday) IN ATTENDANCE: Mrs D Whiskin (Clerk to the Council) Mr S Crew, Customer Operations Manager Mr D Humberstone, Capital Programmes Manager Declarations of interest Councillor C O’Donovan Redbourn Recreation Centre Councillor A V Bull Redbourn In Bloom Councillor Mrs P Schofield Redbourn In Bloom Redbourn Recreation Centre Councillor Dr W S Pierpoint Redbourn Museum 173 Notification of Other Business A member reported that a family which has just moved into the village were not given a place on the school bus for their daughter. They were informed that next year there would be 35 pupils who would not be allocated places. The Clerk to write to County to ascertain what the transport situation will be in 2007, place this as an agenda item for the next meeting and invite Councillor Derek Hills to attend the February meeting. 174 Minutes of the previous meeting RESOLVED to approve and sign the minutes of the meeting held on 14th December 2006. 175 Report from representative from EDF Electricity Mr Crew acknowledged that the service Redbourn had been receiving was not satisfactory. The equipment in Redbourn was installed in the 1950s, is aging and is therefore prone to failures. Failures have been due to third party damages, inclement weather and aging equipment. Work was carried out on the system before Christmas. Some of the very short cuts are the result of transient problems in other areas, which causes an auto reclose, over which EDF have no control. These are caused by difficulties on the main line ie animals etc. EDF has budgeted £18 billion to replace equipment and £500,000 of this is to be spent in Redbourn. The improvement plans have been brought forward and works will commence in the Spring. 300 poles and 30 Km of line are to be replaced. This will take approximately three to four months and there will be some cuts in power whilst the works are being carried out. Households will be given one day’s notice, by letter, of the cuts. EDF agreed to give the Parish Council information on its “special needs list” of people to whom an electricity supply is crucial. The information will be included in the Parish Council newsletter and passed onto the Care Group who may be able to provide information on residents who should be on the list. Information on the cuts and the work that is to be carried out will also be published in the newsletter. EDF agreed to pay a contribution towards the cost of the newsletter. The Chairman thanked Messrs Crew and Humberstone for their report. 176 Redbourn Recreation Centre Report A copy of the current accounts was circulated. Although the accounts were positive Mary Taylor cautioned that a large electricity bill was expected shortly. The fees are to be reviewed at the next meeting and those for the gym are to be reduced. Brett Stewart thanked members for their support in obtaining a grant for a new computer. This has now been ordered. Broadband is to be installed which should decrease the phone bills. Mr Duffield, St Albans City & District Council, has agreed to progress the VAT refund following the return to work of the member of staff dealing with this issue. A grant has been awarded towards upgrading the lighting at the Centre. Grants are available to provide activities for young people and information on these is available from the Community Safety team at St Albans. An 11+ (to reflect the fact that the Centre has been open for eleven years) Open Day is to be held on 25th March. Village organisations are invited to take a stand to either publicise their organisation or to raise funds. Activities on the day will include face painting, “guess who” competition etc. The police and fire engine will be in attendance and it was suggested the fire services be asked to arrange a demonstration ie rescues from damaged cars. 177 Finance 177.1 Accounts for payment Having been duly proposed and seconded it was RESOLVED that the attached accounts be paid. 177.2 Moneymarket investment: The interest paid for January is 5.38%. 177.3 Budget for 2007/8 Report by Cllr Lowen, Chairman of Finance Context Following a full review of the financial position of Redbourn Parish Council around three years ago we embarked on a process of reducing the annual deficit which had been running between £11,000 and £28,000 to zero over a three year period. These deficits were funded from the Wayleave surplus. The aim of this process was to create a more sustainable annual position which in any event would have been forced upon us when the Wayleave ‘buffer’ was spent (which will likely be the case when the Parish Centre is built). There were also a number of items in the budget which were not in line with ‘market’ levels – the main one being the Clerks salary. Over the last three years we have had to try and reduce discretionary expenditure where we can whilst at the same time keep supporting Village organisations which is an important part of this Councils’ ethos (and recognised by the Village of the Year awards). Over this three year transitionary period it has meant that we have had to increase the Precept by more than inflation, which whilst sup-optimal is a direct result of moving towards this balanced position whilst remaining a supporter of Village organisations. It is therefore pleasing that in 2007/08, the last year of the three year plan, we have (based on the Budget agreed at the Finance Committee) eradicated the annual deficits whilst limiting the Precept increase to 4.4%. Looking forward, now we are in a sustainable balanced state with all costs ‘marked to market’, we should be able to look forward to the Precept moving in line with inflation. 2007/08 Precept
| 2005/06% change | 2006/07 % change | 2007/08 % change | |
| Headline Precept | 95,396 7.0% | 105,889 11.0% | 111,078 4.9% |
| Number of Households | 2,344 1.1% | 2,385 1.7% | 2,397 0.5% |
| Precept per Household | £40.70 5.8% | £44.40 9.1% | £46.34 4.4% |
| Annual Budgeted (Deficit) / Surplus | (£5,269) | (£2,341) -55.4% £28 |
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